Training course on copyright for academics developed for training staff at SOAS, University of London

1. Copyright for Academics
Training Session
Paul Gibbons
Information Compliance
Manager

2. 2
Agenda
• Copyright for teaching
• Copyright for students
• Copyright for research

3. 3
Copyright for teaching – basic rules
• If someone else has created something you should be
cautious about using it
• Individuals can copy limited amounts for study/research
purposes under CDPA (Copyright Act)
• Lecturers can produce copies for their classes thanks to
licences that SOAS pays for (photocopying and scanning)
• Limited to 1 chapter or 5% (whichever is greater – within
reason)

4. 4
Copyright for teaching – licenses
• Copyright Licensing Agency (CLA) – books, journals
• Newspaper Licensing Agency (NLA) – newspaper
cuttings, media monitoring
• Educational Recording Agency (ERA) – broadcast
television programmes
• Most use is covered by CLA licence

5. 5
Copyright for teaching – photocopying
• Multiple photocopying of book chapters and journal articles
for the students on a course is not permitted by ‘fair dealing’
for private study or research, or library/archive privilege…
• …so it will normally have to be done under the CLA
photocopying licence.
• Any multiple photocopying of newspaper articles has to be
done under the NLA licence.
• Guidance at
http://www.soas.ac.uk/infocomp/copyright/papercoursepacks/

6. 6
Copyright for teaching – e-learning
• Course convenors can make available scanned images of
chapters or articles in restricted modules in Moodle, BUT
• Must register with ICM and must send list of texts to ICM
each year (and use provided covering sheets)
• Only printed publications from UK and handful of other
countries allowed (check CLA website)
• Link to e-journals and online sources

7. 7
Copyright for teaching – e-learning
• Information to be provided to the ICM:

8. 8
Copyright for teaching – e-learning
• Before scanning,
complete cover sheet
like this
• Place at front of
reading before
scanning (should be
first page of scanned
image)

9. 9
Copyright for teaching – where licenses don’t
apply
• Permission of author/publisher
• You own the copyright (be careful of publishing
agreement though)
• The material is out of copyright
• An educational exception applies

10. 10
Copyright for teaching – educational
exceptions
• Copying by hand on the blackboard.
• Reprographic copying of up to 1% per quarter of non-CLA
published literary, dramatic or musical works.
• Recording and playing back non-ERA broadcasts.
• Playing/showing films or sound recordings as part of a class.
• Performing literary, dramatic or musical works.
• Copying films and sound tracks for instruction in film making
• ‘Examination privilege’: copying material for inclusion in
summative assessments.

11. 11
Copyright for teaching – multimedia
• Films and music – can be shown/played for educational
purposes to students, but not to wider groups or for other
reasons
• Broadcast material – BBC, ITV, C4, C5 broadcasts can be
shown to classes again for educational purposes (ERA
licence)

12. 12
Copyright for teaching – images
• Just because something is on the internet doesn’t mean
you can use it!
• Seek out copyright cleared images
• JISC provide a tutorial on finding images that you can use
at http://www.vtstutorials.ac.uk/tutorial/imagesearching/
• If you are criticising or reviewing an image, eg a painting,
as part of a class, that is allowable

13. 13
Copyright – for students
• Students can:
• Copy material under ‘fair dealing’ for private study or research…by any
means: photocopying, scanning...
• Photocopy items under the CLA photocopying licence or the NLA licence.
• The CLA scanning licence does not allow students to scan material.
• Copy out of copyright material.
• Receive copies made by librarians or archivists under library/archive
privilege.

14. 14
Copyright – for students
• ‘Examination privilege’ allows students to copy any type of
copyright protected work for inclusion in:
• Assessed coursework.
• Dissertations, theses.
• Examinations.
• Provided the source is acknowledged, if practicable.
• If the student wants to publish their work, they will have to get
permission from the copyright owner, or rely on another copyright
‘defence’ or ‘exemption’ (e.g. fair dealing for criticism or review).

15. 15
Copyright – for students
• PhD students are encouraged to allow SOAS to publish
their theses in Eprints
• If thesis contains third party material may not be
possible
• Third party permission templates provided
• Guidance online at
http://www.soas.ac.uk/infocomp/practical/e-theses/

16. 16
Copyright – for research
• Background research – as for students largely
• Fair-dealing/licences allow some photocopying for
research/non-commercial purposes
• Criticism or review/amount copied insubstantial
• Out of copyright
• Author’s permission

17. 17
Copyright – for research
• In research, third party material should only be
included if:
• criticism or review
• amount copied insubstantial
• out of copyright
• author’s permission

18. 18
Copyright – for research
• Unpublished literary, dramatic and musical works are protected by
copyright automatically until 2039, if the author died before 1969
• May be reproduced in research as if it was out of copyright, if:
• The author(s) are known; the work is available for public inspection in a
library or archive; the work was created before 1989; the work is over 100
years old; the author(s) have been dead for over 50 years; and the identity
of the copyright owner is unknown.
Applies to literary, dramatic or musical works.
• The author(s) are unknown and it is reasonable to assume that all of the
author(s) have been dead for over 70 years.
Applies to literary, dramatic, musical and artistic works, and
films.

19. 19
Copyright – for research
• Even if you are the author of a published book or article,
you may not own the copyright in it!
• Who owns the copyright in published research will depend
on the publication agreement between the author and
the publisher.
• The agreement may assign some or all of the author’s
copyright rights to the publisher, restricting what the
author can subsequently do with the work.
• Open research – whole separate discussion!

20. 20
Summary
• Using material on BLE: use links where possible; if not,
register items for scanning with ICM
• Copying generally limited to 1 chapter or less than 5%
• Library offers scanning service
• Students and research: some copying acceptable but be
careful if considering publication

21. 21
More advice
• Website at http://www.soas.ac.uk/infocomp/copyright
• Contact Information Compliance Manager on ext. 4150 or
copyright@soas.ac.uk