PlanMyLeave is an HRIS and online leave management software designed to scale easily from small and medium businesses to large enterprises. PlanMyLeave offers fully featured flexible multi-location based settings found in enterprise class applications. Quick and easy set up to implement your HR and Leave Management System on the cloud. Efficient absence management using Planmyleave can save up to 36% of your payroll costs with both direct and indirect benefits and a rise in productivity of the organization. Save up to 80% of leave and absence management time and costs.

1. PlanMyLeave
Online HRIS and Leave Management System
Contact us :
support@planmyleave.com
Skype : CanWeHelpYou
US +1 310 622 4434 / 1 408 914 2428
India +91 80 4128 0699 / 93428 59555

2. Planmyleave – quick facts
✓A cloud based HRIS and Online Leave Management
system with self service dashboard
✓Launched in late 2012
✓Used in over 30 countries
✓Designed and developed by Expert Outsource Pvt. Ltd. a
12 year old IT services company
✓Scales easily from 20 employees to 50,000 or more.
✓Accessible on desktops, laptops, mobile, tablets
anywhere in the world with internet connection

3. Planmyleave - HR info Repository
✓Maintain employee contact info, address, contact
numbers, emergency contact details, dependents,
education history, photo.
✓Employees can update their latest addresses and
emergency contact details online
✓Upload documents related to staff like passports,
resume, educational certificates, appraisal forms etc.

4. Access, usage and mobility
✓Accurate and saves time and cost spent on HR and
Administration
✓Reduces HR and administrative overheads
✓Scalable and can be set to work for companies of all sizes
easily
✓Accessible on desktop browsers and mobile (iphone,
Android, Windows) or tablet
✓Save 36% of Payroll costs directly and indirectly and over
80% of HR leave administration time

5. Holidays and weekly offs
✓Set Company holidays and weekly days off – Holiday
settings can be customized at location, department or
even employee level.
✓Set if holidays and weekly off should be included in
calculating leave duration for different leave types.

6. Leave approval workflow
✓Automatic workflow of leave requests in preset approval
paths.
✓Up to 3 approvers in a leave approval path
✓Attach different approval paths for different leave types
at the employee level. So sick leave can be set one
approval path and Vacation can take another approval
path.
✓Auto approval can be set for Senior Staff with
notifications to HR

7. Approval Escalation and auto approve
✓ Settings to auto approve leave request if unapproved
after certain days.
✓ Settings to to escalate leave request to another person
if leave request is unapproved in x days.
✓ Multiple people can be set in an approval path pool and
the approver can be selected at the time of making a
request from a list of approvers. Useful in cases where
supervisors keep changing often

8. Custom Settings of Leave types and
policies
✓Leave types and policies can be assigned at employee,
location or company level.
✓Set Leave year start date – Jan 1st or Apr 1st or any other
✓Recalculate balances if leave policies are changed
anytime.

9. Full, half or partial days
✓Apply leave for full days, half days, quarter days or in
partial hours
✓Shifts can be set
✓Flexible working hours – apply with duration in hours
✓Set Work from home as a shift pattern or ad hoc request
✓Leave calculation can be based on complex shift pattern
settings (weekly, bi-weekly, tri-weekly or any number of
days to repeat recurrence pattern)

10. Calendars – Monthly, Team and Yearly
calendars
✓Easy view of staff availability on team calendars
✓Plan your staffing based on team, monthly and yearly
calendars
✓Synched with Outlook and Google iCal
✓View employee birthdays and work anniversaries on the
calendars

11. Automated leave entitlement and
Carryovers
✓Leave accruals can be done in hours or days.
✓Accrual frequency can be set to yearly, monthly or every
x weeks or months
✓Leave balances can be reset to 0 on leave start year or
can carry over x days into the next year
✓Manual adjustments can be done to set current leave
balances or to correct balances

12. Company holidays and weekly off
✓Company holidays can be set for each locations /
department or even at employee level.
✓Set weekly offs – Can default to Sat- Sun or can be set to
any days like Fri-Sat for Middle East countries or any
other day
✓Include or exclude weekly offs in leave duration
calculation
✓Include or exclude Company holidays in leave duration
Calculation

13. Automatic email reminders and email
templates
✓Set up to 3 automatic email reminders of upcoming
leaves and company holidays and choose who it has to go
to.
✓Email templates can be set in your local language to be
sent to staff for leave request and approvals as well as for
important companywide notifications.

14. Roles and Permissions
✓Create access roles like Department Heads, Managers,
Team Leads for staff with access permission settings.
✓Supervisors can be given permission to apply leave for
other employees that they supervise.
✓For staff unfamiliar with computers – it is useful to have
the team lead or supervisor or HR Manager manage
leaves of staff reporting to them

15. Set Watchers and interested parties
✓Watchers / interested parties can be copied on emails
when leave requests are made and approved.
✓Line managers, HR Staff, Department heads or team leads
can be informed leave requests are made.
✓Set watchers for different locations

16. Multi- location and multi-language
customization
✓Set date formats, holidays for each location
✓Form teams of employees from multiple locations to see
team leave calendars
✓Create leave type names in your own language (French,
Spanish, Chinese, German etc)
✓We can also translate Planmyleave to work in multiple
languages. Please contact us at
support@planmyleave.com to know more

17. Employee Self service dashboard
✓Update emergency contact information, photo and
address
✓Check leave availability and view self and team calendar
✓Apply leave online, get approved online and get notified
online
✓Reports of leaves, current balances, overtime
✓View past leave approvals
✓Search for leave requests by individuals or by leave
request types and between date ranges

18. Editing submitted / approved leave
requests
✓Edit and resubmit requests even after they are approved
in case your holiday plans change.
✓Permission based setting that can be turned on or off.
✓Company Admin can edit and resubmit requests

19. Log unrecorded Absences
✓Anyone who is absent without prior leave request can be
marked as absent – with a email reminder to log leave
request
✓The absence record gets removed automatically when
the request is put for the date or can be manually
cancelled in case of a valid reason for absence like sales
call or business trip

20. Clash alerts – helps you plan staffing
✓View who else is off at the same time when approving
leave in the same department, company or team
✓See past leave history while approving leave
✓See company holidays while approving leave
✓Can be set to show clash alerts – you can specify a
warning if key people have applied for leave at the same
time

21. Supporting Document Settings
✓Supporting document settings (like a medical certificate)
if leave exceeds a certain number of days, or if the
employee has applied for leave multiple times recently
(for example 4 times in the past 2 months).
✓Attachments can be done from your computer or mobile

22. Overtime, TOIL / Comp Off
✓Record Overtime and have it automatically credited to
Time Off in Lieu (compensatory off) on approval
✓Set overtime multiplication factors and option for
encashing leave
✓Overtime approval paths

23. Reports
✓Reports in excel or PDF Formats
✓Reports on Staff Information, Current leave balances,
leaves taken, leave requests made, overtime, manual
adjustments, holiday lists made all filterable by
employee, locations, departments, job titles and hire
types.
✓Can be imported into payroll or other applications

24. Security
✓Full security via SSL encrypted data
✓Offline access restriction
✓Hosted on secure Amazon Web Servers with load
balancing, replication, security and automatic back ups
✓IP restrictions can be set to allow logins only from
selected ips or range of addresses

25. Custom Branding
✓Custom branding of app with your company logo
✓Options to set outgoing email and SMTP settings from
company email and exchange server
✓Opt for sub-domain like companyname.planmyleave.com
✓Or opt for custom branding using your domain like
lms.yourcompanyname.com
✓Contact us for white labelling and reselling

26. Integration with ERP or biometric
access control systems
✓Integration with your company's ERP, HR and Payroll
systems
✓Calendar synchronization, Microsoft Outlook , Google iCal
✓Single sign on with Gmail and Yahoo
✓Can be integrated with biometric attendance systems
✓Import data from other HR systems

27. Support and Training
✓Support for set up, data import
✓Training of administrators
✓Support via phone, email, chat
✓Free set up and customization

28. Employer Benefits
✓Online requests and approval with Planmyleave
✓Flexible and easy to use
✓Import & export data to other HR and Payroll systems.
✓100% secure and scalable.
✓Hosted on Amazon Web Services with high security of
data.
✓Total transparency over the process – no more
unnecessary questioning and disputes with HR Staff.
✓Lessens unauthorized absence for the long-term.

29. Employer Benefits
✓Eliminates pain points of paper based, email and excel
based leave requests and balance calculations
✓Company notifications can be posted and viewed on the
dashboard for any announcements.
✓View entire employee information from one centralized
dashboard.
✓Team calendars allows you to plan for absences better

30. Employee Benefits
✓Check leave entitlements and Request leave online
✓Schedule absence and other leaves ahead of time with
ease and by correlating with other team members.
✓View your leave balances online and see your reports
online without unnecessary questioning of HR Personnel.
✓Employees can update their contact, photo and personal
information online easily

31. Integrated Modules
✓Fully integrated with ProjectToolBelt our comprehensive
free project management software
✓Integrated with MyWebTimeSheets - our Timesheets
module with comprehensive settings
✓ CRM, Expenses and Scheduling software coming up soon