This paper discussed a new way to collaborate with your suppliers using online Web 2.0 tools and at the same time improving the visibility, transparency and governance of your IT projects, programmes and portfolios.

1. Manage
portfolios, programmes
and projects via the
web
Presenters: Rob Johnson
Bruce Aylward

2. Project Management Now
• High cost manual paper based administration
Progress reports, minutes, action lists, consolidation of
reports
• No single repository
Encourages duplication, customer vs supplier view, poor
access to information
• Large number of customised methodologies
and customised tools (usually MS Word and
MS Excel)
Inconsistent styles, content and formats leads to additional
training and familiarisation costs paid for by Customer

3. Project Management Now
• Customer usually supplies and pays for all
tools and methodologies
• Few high cost enterprise “solutions” focus on
buzzword “consultant identified” problems
and usually miss mark
Enterprise Resource Management, Benefits
Realisation, Portfolio Management

4. Project Management future
• Paperless electronic recording and automated
reporting
Online progress reports, minutes, action lists, that can be
consolidated
• Secured single repository available from anywhere
Customer and supplier share repository, build knowledge
base of projects
• Outcome based focussed supported by
methodologies
Prince2, MSP, PMBOK etc

5. Project Management future
• Project Manager brings tools
Configured to meet Customer standards, customer sets
standards
• Low cost configurable enterprise “solutions” that
are used by Project Managers to the benefit of
Customers
Low cost, simple, configurable web based solutions
More time for PMs & less costs to Customers

6. Demo - Case Study
Customer
Supplier
Corrections
• Multiple agency Supplier
• Multiple supplier
• Secured access Prime
MinJustice
Supplier
• Programme roll-up Customer
Police
• Projects and sub-projects
• Planning and Tracking Budgets
• Single risk, issues, actions repository
• Timesheets (if required)
• Knowledgebase/repository of projects

7. 10 Reasons to change
Reason How?
1 Fraction of cost and rapid ROI, Reduces manual effort and duplication
saving $thousands per month Real time automated generation of a
configurable range of governance and
project reports, meeting actions and
minutes e.t.c.
2 Consistency of approach Configurable to meet PMBOK, PMI,
Prince2 methodologies.
3 Transfer of costs for provision of Project professionals to provide own
tools and methodologies to project tools configured to customers standards.
professionals
4 Increased “real time” transparency Secured access from anywhere of
of information information as it is updated.
Information in one source in a standard
configurable format that can be
consolidated.

8. 10 Reasons to change (contd)
Benefit How ?
5 Easy to use Looks like Word, Excel therefore minimal
training
6 Easy to implement Available pay as you go, so no technical
implementation project required
7 Increase quality of project PM’s spend less time typing and
management reporting and more time focussed on
progress, resources, stakeholders, risks,
issues etc.
8 Being green Significant reduction in paper generation,
paperless reporting is possible.
9 Builds knowledge base of projects Information in one place which is easily
accessible – most people remember the
project name.
10 Reduces establishment costs of Organised electronic storage allows
future projects copying programmes, projects or
anything.

9. Final Thoughts ....
• Web based project management is possible, enabling
access from anywhere to a single secured project
management repository for customers and suppliers
• Electronic paperless project management recording
and automated reporting saves time, money and
trees
• Even a builder turns up with a hammer – affordability
and configurability enables the PM (internal or
external) to pay for their tools.
Cost of tool <NZ$1 per day, read only free – discounts
for large organisations

10. Thank You
And
Questions
www.psoda.com