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Business reports (comm.)


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Business reports (comm.)

  1. 1. Business Reports- Types & Characteristics
  2. 2. A document containing information organized in a narrative, graphic, or tabular form, prepared on periodic, recurring, regular, or as required basis. Reports may refer to specific periods, events, occurrences, or subjects, and may be communicated or presented in oral or written form. It is an account of something that one has observed, heard, done or investigated. What is a REPORT?
  3. 3. To give information about company’s activities, progress, plans and problems. To record events for future reference in decision making. To recommend specific action. To justify and persuade readers about the need for action in controversial situations. To present facts to the management to help decide the direction the business should choose. Purpose of Reports
  4. 4. Characteristics of a Good Report Precision Accuracy of facts Relevance Reader-orientation Objectivity of Recommendations Simple Language Clarity Brevity Grammatical Accuracy
  5. 5. Types of Reports Semi Formal/ Informal Reports Formal Reports Broadly classified under 2 heads:
  6. 6. Formal Reports Frequency of Use Periodic Reports Special Reports Function Informative Reports Interpretative Reports Nature of subject Problem- determining reports Fact-finding reports Performance Reports Technical Reports Number of persons employed for drafting Reports by Individuals Reports by committees or sub-committees
  7. 7. Short Formal Reports:  Letter Reports  Memorandum Reports Special Report Forms:  The Staff Reports The Audit Reports The Technical Reports