2. A document containing information organized in a narrative, graphic,
or tabular form, prepared on periodic, recurring, regular, or as required basis.
Reports may refer to specific periods, events, occurrences, or subjects, and may be
communicated or presented in oral or written form.
It is an account of something that one has observed, heard, done or investigated.
What is a REPORT?
3. To give information about
company’s activities, progress,
plans and problems.
To record events for future
reference in decision making.
To recommend specific action.
To justify and persuade readers about
the need for action in controversial
situations.
To present facts to the management to
help decide the direction the business
should choose.
Purpose of Reports
4. Characteristics of a Good Report
Precision Accuracy of facts Relevance
Reader-orientation
Objectivity of
Recommendations
Simple Language
Clarity Brevity
Grammatical
Accuracy
5. Types of Reports
Semi Formal/ Informal Reports
Formal Reports
Broadly classified under 2 heads:
6. Formal Reports
Frequency of Use
Periodic Reports
Special Reports
Function
Informative
Reports
Interpretative
Reports
Nature of subject
Problem-
determining
reports
Fact-finding
reports
Performance
Reports
Technical Reports
Number of
persons employed
for drafting
Reports by
Individuals
Reports by
committees or
sub-committees
7. Short Formal Reports:
Letter Reports
Memorandum Reports
Special Report Forms:
The Staff Reports
The Audit Reports
The Technical Reports
