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sap-co-configuration

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sap-co-configuration

  1. 1. SAP Controlling ConfigurationSAP R/3 ENTERPRISE 4.7
  2. 2. SAP CONTROLLING CONFIGURATION 4.7TABLE OF CONTENTSINTRODUCTION .............................................................................................31 Organizational Structures .............................................................................4 1.1 Maintain Controlling Area .......................................................................4 1.2 Maintain Number Ranges for Controlling Documents ............................9 1.3 Maintain Versions.................................................................................142. Multiple Valuation Approaches/Transfer Prices (Optional).........................19 2.1 Maintain Currency and Valuation Profile ..............................................19 2.2 Assign Currency and Valuation Profile to Controlling Area...................22 2.3 Create Versions for Valuation Methods................................................23 2.4 Define Valuation Clearing Account.......................................................27 2.5 Multiple Valuation Approaches: Check / Execute Activation.................283 Production Start-Up Preparation .................................................................30 3.1 Set "Update All Currencies" Indicator...................................................304 Cost Element Accounting............................................................................31 4.1 Make Default Settings ..........................................................................31 4.2 Create Batch Input Session..................................................................33 4.3 Execute Batch Input Session................................................................355 Reconciliation Ledger .................................................................................37 5.1. Activate/Deactivate Reconciliation Ledger ..........................................37 5.2 Define Adjustment Accounts for Reconciliation Posting .......................39 5.3 Specify Document Number Range for Reconciliation Posting..............416 Cost Center Accounting ..............................................................................42 6.1 Define Standard Hierarchy ...................................................................42 6.2 Define Cost Center Categories.............................................................46 6.3 Create Cost Center ..............................................................................48 6.4 Define Cost Center Groups ..................................................................52 6.5 Define Cost Elements for Activity Allocation.........................................54 6.6 Create Activity Types ...........................................................................56 6.7 Maintain Statistical Key Figures ...........................................................587 Cost Center Planning..................................................................................60 7.1 Create Planning Layouts for Cost Element Planning/Activity type planning/Statistical key figure planning ...............................................60 7.2 Define User-Defined Planner Profile ....................................................68 7.3 Define Distribution ................................................................................73 7.4 Create Assessment Cost Elements ......................................................80 7.5 Define Allocation Structures .................................................................81 7.6 Define Assessment ..............................................................................82 7.7 Define Activity Types for Indirect Activity Allocation .............................88 7.8 Define Indirect Activity Allocation .........................................................90 7.9 Define Splitting Structure......................................................................988 Actual Postings .........................................................................................104 8.1 Edit Automatic Account Assignment...................................................104 8.2 Distribution (KSV1)............................................................................105 8.3 Assessment........................................................................................109 8.4 Define Indirect Activity Allocation .......................................................112 8.5 Define Splitting Structure....................................................................113Page 2 of 2 SAP R/3 ENTERPRISE 4.7
  3. 3. SAP CONTROLLING CONFIGURATION 4.7INTRODUCTIONWelcome to the SAP FICO Configuration kit. We will ensure that we will takeyou by the hand and help you configure both Controlling and Finance Modulefor you. In this document we will be configuring the basics of Controlling andalso cover the Cost Center accounting Module.The controlling area configuration is the starting point of configuration in theCO module, which will enable us to configure profit center, product costingand then the profitability analysis module.In this document we will configure controlling area 9100 (A Group). To helpus better understand the configuration let us take the below scenario:The management of A group is desirous of having a single controlling area,so that they can have cross company code controlling. A Group is fastexpanding group and will be setting various companies across the globe inthe future.Each company code in the above case will be attached to this controllingarea. Currently A Group has only one company called as 9100 (A Ltd). Thiscompany code is attached to controlling area 9100. A group is located inGermany. The controlling area currency is configured as group currency EUR.A Group requires the following modules within controlling to be implemented:- 1) Cost center accounting 2) Product costing 3) Profit center accounting 4) Profitability analysisSo lets now grind in further of how to configure the basics of controlling andthe Cost Center in this document.Page 3 of 3 SAP R/3 ENTERPRISE 4.7
  4. 4. SAP CONTROLLING CONFIGURATION 4.71 Organizational StructuresFor doing the configuration we use the following path on the SAP applicationscreen:-SAP Menu à Tools à AcceleratedSAP à Customizing à SPRO - EditProject àConfiguration for all the modules will be done here. The above path willnot be referred henceforth; we will directly refer to the IMG node.1.1 Maintain Controlling AreaIMG à Controlling à General Controlling à Organization à MaintainControlling AreaDouble click Maintain Controlling AreaClick on and update the following fields:-Page 4 of 4 SAP R/3 ENTERPRISE 4.7
  5. 5. SAP CONTROLLING CONFIGURATION 4.7Group Currency definition comes from the client currency. A currencyneeds to be maintained for the client (when a client is created) intransaction SCC4.Update document type SAClick onPage 5 of 5 SAP R/3 ENTERPRISE 4.7
  6. 6. SAP CONTROLLING CONFIGURATION 4.7Click to create a standard hierarchy.Double ClickClick onA grp requires the following modules withing controlling:-1) Cost center accounting2) Internal orders (order management)3) Profit center accounting4) Profitability analysis (we will update at a later stage)It does not want activity based costing, further it wants commitmentsmanagement to be activated.Accordingly we update the following: -Page 6 of 6 SAP R/3 ENTERPRISE 4.7
  7. 7. SAP CONTROLLING CONFIGURATION 4.7Click on SaveDouble Click on to attach company code 9100Page 7 of 7 SAP R/3 ENTERPRISE 4.7
  8. 8. SAP CONTROLLING CONFIGURATION 4.7Click on and update the following: -Page 8 of 8 SAP R/3 ENTERPRISE 4.7
  9. 9. SAP CONTROLLING CONFIGURATION 4.7Click on Save1.2 Maintain Number Ranges for Controlling DocumentsIMG à Controlling à General Controlling à Organization à MaintainNumber Ranges for Controlling DocumentsWe will copy number ranges from the SAP delivered controlling area 001.Click on Copy and update the following: -Click onPage 9 of 9 SAP R/3 ENTERPRISE 4.7
  10. 10. SAP CONTROLLING CONFIGURATION 4.7Note that the number intervals are not included in the customizing requestthey need to be transported manually. Click on Interval à TransportTo ensure data consistency, you should not transport number rangesfor CO documents, but rather create them manually in the target system.Or else you can create from scratch.ClickPage 10 of 10 SAP R/3 ENTERPRISE 4.7
  11. 11. SAP CONTROLLING CONFIGURATION 4.7Click onNow assign the various business transaction to planning as follows:-Position the cursor onClickSelectClickPage 11 of 11 SAP R/3 ENTERPRISE 4.7
  12. 12. SAP CONTROLLING CONFIGURATION 4.7Similarly you have to assign various business transactions to thisgroup.Finally the groups along with the business transaction will be asfollows:-Page 12 of 12 SAP R/3 ENTERPRISE 4.7
  13. 13. SAP CONTROLLING CONFIGURATION 4.7It is tedious to maintain the number range and number range groupmanually. It is better to copy from the SAP controlling area 0001Note: To ensure data consistency, you should not transport numberranges for CO documents, but rather create them manually in the targetsystem.Page 13 of 13 SAP R/3 ENTERPRISE 4.7
  14. 14. SAP CONTROLLING CONFIGURATION 4.71.3 Maintain VersionsIMG à Controlling à General Controlling à Organization à MaintainVersionsClick on Extras à Set Controlling areaAnd update 9100 as the controlling area.ClickPage 14 of 14 SAP R/3 ENTERPRISE 4.7
  15. 15. SAP CONTROLLING CONFIGURATION 4.7Select Version 0And Double ClickVersion 0 is automatically created in controlling area 9100SelectDouble ClickVersions are automatically created for 5 fiscal years.Page 15 of 15 SAP R/3 ENTERPRISE 4.7
  16. 16. SAP CONTROLLING CONFIGURATION 4.7Select year 2006 and click on and update the following: -Click on and update the following: -Page 16 of 16 SAP R/3 ENTERPRISE 4.7
  17. 17. SAP CONTROLLING CONFIGURATION 4.7Click onPage 17 of 17 SAP R/3 ENTERPRISE 4.7
  18. 18. SAP CONTROLLING CONFIGURATION 4.7Update the following:-Click on SaveSimilarly update the values for the remaining fiscal year.Page 18 of 18 SAP R/3 ENTERPRISE 4.7
  19. 19. SAP CONTROLLING CONFIGURATION 4.72. Multiple Valuation Approaches/Transfer Prices (Optional)2.1 Maintain Currency and Valuation ProfileIMG à Controlling à General Controlling à Multiple ValuationApproaches/Transfer Prices à Basic Settings à Maintain Currency andValuation ProfileWe only need the currency and valuation profiles if we want to managevarious valuations in parallel in our system.We have to take the following rules into account when we maintain thecurrency and valuation profiles because they are checked when we activatethe C&V profile in the controlling area. Ø Managing the company code currency in legal valuation is mandatory. Ø In addition, we can always manage two further valuation approachesIn valuation, we can select among group valuation (1) and profit centervaluation (2),In the currency, we can select among company code currency (10) and groupcurrency (30).All valuation approaches we manage in controlling must also be managedcorrespondingly in the material ledger.All standard SAP report in controlling are shown in the reportingcurrency (controlling area currency), to get the object currency (Co.code currency) you will need to define new reports.Page 19 of 19 SAP R/3 ENTERPRISE 4.7
  20. 20. SAP CONTROLLING CONFIGURATION 4.7Click on and update the following: -Select andDouble ClickPage 20 of 20 SAP R/3 ENTERPRISE 4.7
  21. 21. SAP CONTROLLING CONFIGURATION 4.7Click on and update the following: -Click on SavePage 21 of 21 SAP R/3 ENTERPRISE 4.7
  22. 22. SAP CONTROLLING CONFIGURATION 4.72.2 Assign Currency and Valuation Profile to Controlling AreaIMG à Controlling à General Controlling à Multiple ValuationApproaches/Transfer Prices à Basic Settings à Assign Currency andValuation Profile to Controlling AreaWe assign the currency and valuation profiles with which we want torepresent scenarios for transfer prices to the respective controlling area. Forthis purpose, we must ensure that the controlling area currency of the affectedcontrolling area corresponds to either the group currency (currency type = 30)or the company code currency (currency type = 10).The assignment of the currency and valuation profiles indicates that wewant to use transfer prices in the controlling area. It enables us to createactual versions for different valuations.Assign C+V prof 9100 to controlling area 9100.Page 22 of 22 SAP R/3 ENTERPRISE 4.7
  23. 23. SAP CONTROLLING CONFIGURATION 4.7Click on Save2.3 Create Versions for Valuation MethodsIMG à Controlling à General Controlling à Multiple ValuationApproaches/Transfer Prices à Basic Settings à Create Versions forValuation MethodsClick onUpdate the following:-Page 23 of 23 SAP R/3 ENTERPRISE 4.7
  24. 24. SAP CONTROLLING CONFIGURATION 4.7Click onSelectAnd Double Click onClickUpdate the following:-Click onPage 24 of 24 SAP R/3 ENTERPRISE 4.7
  25. 25. SAP CONTROLLING CONFIGURATION 4.7ClickSelectDouble clickSelect Yes to transfer version and update the following: -Click on SaveClickSelectDouble clickPage 25 of 25 SAP R/3 ENTERPRISE 4.7
  26. 26. SAP CONTROLLING CONFIGURATION 4.7Click onUpdate the following:-Page 26 of 26 SAP R/3 ENTERPRISE 4.7
  27. 27. SAP CONTROLLING CONFIGURATION 4.7Similarly maintain for version D022.4 Define Valuation Clearing AccountIMG à Controlling à General Controlling à Multiple ValuationApproaches/Transfer Prices à Level of Detail à Define Valuation ClearingAccountHere we specify profit and loss accounts for valuation differences that arise inbusiness transactions between group companies.When we use parallel valuation approaches/transfer prices, payables andreceivables are only posted using legal valuation, since that represents theamount in which the payment is made. If, however, we want to record othervaluation approaches in the valuation clearing account, we need to post thedifference to accounts for intercompany profits so that this amount appears inthe group report. The system assigns the valuation difference for each item tothe corresponding profit center.With this function we can designate valuation-clearing accounts in which torecord valuation differences separately for each company code and partnercompany.Update the following: -Page 27 of 27 SAP R/3 ENTERPRISE 4.7
  28. 28. SAP CONTROLLING CONFIGURATION 4.7ClickClick onUpdate the following:-The trading partner 9200 is the company created for company code 9200.Click on Save2.5 Multiple Valuation Approaches: Check / ExecuteActivationIMG à Controlling à General Controlling à Multiple ValuationApproaches/Transfer Prices à Activation à Multiple Valuation Approaches:Check/Execute ActivationEnter the controlling area 9100 and click to check activation.We also need to maintain the settings in profit center accountingThereafter, we can activate the currency and valuation profile.Page 28 of 28 SAP R/3 ENTERPRISE 4.7
  29. 29. SAP CONTROLLING CONFIGURATION 4.7If Plant is assigned to the company code, then Material ledger needs tobe activated for the plant. Further Material Ledger type needs to beassigned to the valuation area.Click on to check activation. The message given is as followsTherefore we need to first maintain the profit center settings and thenexecute this step.After maintaining the profit center settings we will get the followingmessage.We need to create result analysis version 0 in the product cost controllingcomponent. Nevertheless we can still activate the currency and valuationprofile.Page 29 of 29 SAP R/3 ENTERPRISE 4.7
  30. 30. SAP CONTROLLING CONFIGURATION 4.7Select radio button and clickClick3 Production Start-Up Preparation3.1 Set "Update All Currencies" IndicatorIMG à Controlling à General Controlling à Production Start-Up Preparationà Set "Update All Currencies" IndicatorIn this step we activate or reset the update all currencies indicator. TheUpdate all currencies indicator enables us to reduce the amount of memoryused when posting data to CO objects (for example, cost centers or orders).However, it only works if our database system compresses empty fields. Ifyou are not sure whether your database system compresses empty fields, youshould always activate this indicator.This is automatically set when we create the controlling area which canbe seen belowPage 30 of 30 SAP R/3 ENTERPRISE 4.7
  31. 31. SAP CONTROLLING CONFIGURATION 4.7As such this step is not requiredIn case it is not set we need to the following steps.Click onRemove the test run and selectClick on4 Cost Element Accounting4.1 Make Default SettingsIMG à Controlling à Cost Element Accounting à Master Data à CostElements à Automatic Creation of Primary and Secondary Cost Elementsà Make Default SettingsHere we give the cost elements individually or as an interval with thecorresponding cost element category in the default setting. The cost elementsare created by a batch input session using this default setting.These defaults are used for automatic generation of primary and secondarycost elements.Page 31 of 31 SAP R/3 ENTERPRISE 4.7
  32. 32. SAP CONTROLLING CONFIGURATION 4.7Update the following: -ClickPage 32 of 32 SAP R/3 ENTERPRISE 4.7
  33. 33. SAP CONTROLLING CONFIGURATION 4.7Update the following:-Click on Save4.2 Create Batch Input SessionIMG à Controlling à Cost Element Accounting à Master Data à CostElements à Automatic Creation of Primary and Secondary Cost Elementsà Create Batch Input SessionHere we generate a batch input session for each controlling area in order tocreate cost elements.The SAP System determines the chart of accounts to be processed (includingthe cost elements to be created) according to the company code and chart ofaccounts to which the controlling area is assigned.Page 33 of 33 SAP R/3 ENTERPRISE 4.7
  34. 34. SAP CONTROLLING CONFIGURATION 4.7Update the following: -Click ExecutePage 34 of 34 SAP R/3 ENTERPRISE 4.7
  35. 35. SAP CONTROLLING CONFIGURATION 4.74.3 Execute Batch Input SessionIMG à Controlling à Cost Element Accounting à Master Data à CostElements à Automatic Creation of Primary and Secondary Cost Elementsà Execute Batch Input SessionHere we execute a batch input session and thereby generate cost elements.Page 35 of 35 SAP R/3 ENTERPRISE 4.7
  36. 36. SAP CONTROLLING CONFIGURATION 4.7Select the sessionAnd clickSelect andSelectSelectDeselectClickClickPage 36 of 36 SAP R/3 ENTERPRISE 4.7
  37. 37. SAP CONTROLLING CONFIGURATION 4.75 Reconciliation Ledger5.1. Activate/Deactivate Reconciliation LedgerIMG à Controlling à Cost Element Accounting à Reconciliation Ledger àActivate/Deactivate Reconciliation LedgerIn the reconciliation ledger, the data from Accounting is summarized andvaluated. Cost flows occurring exclusively in Controlling (secondary postings)between company code and business area boundaries which are not noted inFinancial Accounting, can be passed on through Reconciliation ledger. ThusReconciliation between Financial accounting (external) and controlling(internal) is possible.You do not need the reconciliation ledger in the following situations: • no profit and loss accounting using cost of sales accounting occurs • there is no interest in cross-application reports • there is no interest in evaluating cross-company-code and cross- business area postingsControlling area maintenance indicates whether the reconciliation ledger isactivated or deactivated for the controlling area.This activation step is generally not required if we select cross company costaccounting when maintaining controlling area which can be seen below.Page 37 of 37 SAP R/3 ENTERPRISE 4.7
  38. 38. SAP CONTROLLING CONFIGURATION 4.7 Activation step is generally not required if we select cross company cost accounting when maintaining Indicates reco. Ledger is active controlling area which can be seen below.In case the reconciliation ledger is still not active we can proceed asfollows:-Double ClickUpdate the following: -Page 38 of 38 SAP R/3 ENTERPRISE 4.7
  39. 39. SAP CONTROLLING CONFIGURATION 4.7Click on5.2 Define Adjustment Accounts for Reconciliation PostingIMG à Controlling à Cost Element Accounting à Reconciliation Ledger àDefine Adjustment Accounts for Reconciliation PostingCreate a GL account in FI for the FI-CO reconciliation. In our example wehave created a GL code 450020 FICO Reconciliation accountPage 39 of 39 SAP R/3 ENTERPRISE 4.7
  40. 40. SAP CONTROLLING CONFIGURATION 4.7Double ClickUpdate chart of accounts YCCA and update the following: -Click on SaveDouble ClickPage 40 of 40 SAP R/3 ENTERPRISE 4.7
  41. 41. SAP CONTROLLING CONFIGURATION 4.7Click on Save5.3 Specify Document Number Range for ReconciliationPostingIMG à Controlling à Cost Element Accounting à Reconciliation Ledger àSpecify Document Number Range for Reconciliation PostingPage 41 of 41 SAP R/3 ENTERPRISE 4.7
  42. 42. SAP CONTROLLING CONFIGURATION 4.7Click on and update the following: -ClickClick6 Cost Center Accounting6.1 Define Standard HierarchyIMG à Controlling à Cost Center Accounting à Master Data à CostCenters à Define Standard HierarchyThe hierarchy logic is as follows.The top node (first level) C9100 is the total A group node.The second level is the company which is represented by 2 digits 91Page 42 of 42 SAP R/3 ENTERPRISE 4.7
  43. 43. SAP CONTROLLING CONFIGURATION 4.7The third level is the function 01 Production 02 maintenance etc.Therefore we create 9101 as productionAt the fourth level we create the cost center.Thus the cost center numbering is 9101000 Production common.The first 2 digits from the left 91 represent company codeThe 3rd and 4th digit represents functionThe 5th 6th 7th digit represents running number.Update the following:-Page 43 of 43 SAP R/3 ENTERPRISE 4.7
  44. 44. SAP CONTROLLING CONFIGURATION 4.7ClickSelect Lower level groupAnd update the following: -Click on SaveCreate a lower level node below 91, by position your cursor on 91Click on and select and update thefollowing: -Page 44 of 44 SAP R/3 ENTERPRISE 4.7
  45. 45. SAP CONTROLLING CONFIGURATION 4.7Click on SaveCreate another cost center group. Position your cursor onClickSelect Group at same level and update thefollowingPage 45 of 45 SAP R/3 ENTERPRISE 4.7
  46. 46. SAP CONTROLLING CONFIGURATION 4.7Click on SaveSimilarly create other cost center groups which would like this.6.2 Define Cost Center CategoriesIMG à Controlling à Cost Center Accounting à Master Data à CostCenters à Define Cost Center CategoriesPage 46 of 46 SAP R/3 ENTERPRISE 4.7
  47. 47. SAP CONTROLLING CONFIGURATION 4.7We can define our own cost center categories or use SAP supplied costcenter categories.The cost center categories basically help in setting defaults on the costcenter master data.We will lock actual revenue posting and Planned revenue posting in all ofthe cost center categories.The cost center category when selected during the cost center mastercreation, defaults this indicator such as Lock actual revenue and lock planrevenue.Click onUpdate the following:-Click onRename some of the existing cost center categoriesThe total cost center categories are:-Page 47 of 47 SAP R/3 ENTERPRISE 4.7
  48. 48. SAP CONTROLLING CONFIGURATION 4.7Click on Save6.3 Create Cost CenterIMG à Controlling à Cost Center Accounting à Master Data à CostCenters à Create Cost CentersPage 48 of 48 SAP R/3 ENTERPRISE 4.7
  49. 49. SAP CONTROLLING CONFIGURATION 4.7Double Click onClick on Extras à Set controlling areaPage 49 of 49 SAP R/3 ENTERPRISE 4.7
  50. 50. SAP CONTROLLING CONFIGURATION 4.7Update the following: -Page 50 of 50 SAP R/3 ENTERPRISE 4.7
  51. 51. SAP CONTROLLING CONFIGURATION 4.7Page 51 of 51 SAP R/3 ENTERPRISE 4.7
  52. 52. SAP CONTROLLING CONFIGURATION 4.7Notice that Actual revenues and Plan revenues lock are defaulted. Thesedefaults were set in the cost center category A.Click on Save6.4 Define Cost Center GroupsIMG à Controlling à Cost Center Accounting à Master Data à CostCenters à Define Cost Center GroupsPage 52 of 52 SAP R/3 ENTERPRISE 4.7
  53. 53. SAP CONTROLLING CONFIGURATION 4.7Double Click and update the following: -Page 53 of 53 SAP R/3 ENTERPRISE 4.7
  54. 54. SAP CONTROLLING CONFIGURATION 4.7Update the following: -Click on and update the following: -Click on Save6.5 Define Cost Elements for Activity AllocationIMG à Controlling à Cost Center Accounting à Master Data à ActivityTypes à Define Cost Elements for Activity AllocationPage 54 of 54 SAP R/3 ENTERPRISE 4.7
  55. 55. SAP CONTROLLING CONFIGURATION 4.7Double Click and update the following:-Page 55 of 55 SAP R/3 ENTERPRISE 4.7
  56. 56. SAP CONTROLLING CONFIGURATION 4.7Click on Save6.6 Create Activity TypesIMG à Controlling à Cost Center Accounting à Master Data à ActivityTypes à Create Activity TypesPage 56 of 56 SAP R/3 ENTERPRISE 4.7
  57. 57. SAP CONTROLLING CONFIGURATION 4.7Double click and update the following:-Page 57 of 57 SAP R/3 ENTERPRISE 4.7
  58. 58. SAP CONTROLLING CONFIGURATION 4.7Click on Save6.7 Maintain Statistical Key FiguresIMG à Controlling à Cost Center Accounting à Master Data à StatisticalKey Figures à Maintain Statistical Key FiguresPage 58 of 58 SAP R/3 ENTERPRISE 4.7
  59. 59. SAP CONTROLLING CONFIGURATION 4.7Double Click onUpdate the following: -Page 59 of 59 SAP R/3 ENTERPRISE 4.7
  60. 60. SAP CONTROLLING CONFIGURATION 4.7Click on Save7 Cost Center Planning7.1 Create Planning Layouts for Cost Element Planning/Activity type planning/Statistical key figure planningIMG à Controlling à Cost Center Accounting à Planning à ManualPlanning à User-Defined Planning Layouts à Create Planning Layouts forCost Element Planning/Activity type planning/Statistical key figurePage 60 of 60 SAP R/3 ENTERPRISE 4.7
  61. 61. SAP CONTROLLING CONFIGURATION 4.7Double Click and update the following: -Click onPage 61 of 61 SAP R/3 ENTERPRISE 4.7
  62. 62. SAP CONTROLLING CONFIGURATION 4.7Click Edit à Gen. Data selectionSelectClickPage 62 of 62 SAP R/3 ENTERPRISE 4.7
  63. 63. SAP CONTROLLING CONFIGURATION 4.7ClickDouble ClickSelect and transfer to selected characteristicsPage 63 of 63 SAP R/3 ENTERPRISE 4.7
  64. 64. SAP CONTROLLING CONFIGURATION 4.7Click onSelectClickDouble ClickPage 64 of 64 SAP R/3 ENTERPRISE 4.7
  65. 65. SAP CONTROLLING CONFIGURATION 4.7And select in key figureClickDouble Click on the column nextAnd selectClickSelect distribution keyPage 65 of 65 SAP R/3 ENTERPRISE 4.7
  66. 66. SAP CONTROLLING CONFIGURATION 4.7Page 66 of 66 SAP R/3 ENTERPRISE 4.7
  67. 67. SAP CONTROLLING CONFIGURATION 4.7ClickClickDouble Click on Column next to DistSelectSelectPage 67 of 67 SAP R/3 ENTERPRISE 4.7
  68. 68. SAP CONTROLLING CONFIGURATION 4.7Click on and update the following: -ClickClick to check the report. If there are no errors then you can save theplanning layout.Click on7.2 Define User-Defined Planner ProfileIMG à Controlling à Cost Center Accounting à Planning à ManualPlanning à Define User-Defined Planner ProfilesPage 68 of 68 SAP R/3 ENTERPRISE 4.7
  69. 69. SAP CONTROLLING CONFIGURATION 4.7SelectClick CopyAnd update the following: -ClickClickPage 69 of 69 SAP R/3 ENTERPRISE 4.7
  70. 70. SAP CONTROLLING CONFIGURATION 4.7Click on SaveSelectDouble Click and change the distribution keys from 2to 1Click on SaveSelectDouble ClickDelete the SAP layouts by selectingPage 70 of 70 SAP R/3 ENTERPRISE 4.7
  71. 71. SAP CONTROLLING CONFIGURATION 4.7Click onClick on and update the following: -Click on SaveSelectDouble Click and update the following: -Page 71 of 71 SAP R/3 ENTERPRISE 4.7
  72. 72. SAP CONTROLLING CONFIGURATION 4.7Click on SavePage 72 of 72 SAP R/3 ENTERPRISE 4.7
  73. 73. SAP CONTROLLING CONFIGURATION 4.7Click on7.3 Define DistributionIMG à Controlling à Cost Center Accounting à Planning à Allocations àDistribution à Define DistributionDistribution is an allocation method which uses the original costelement of the sender cost center to the receiver cost center. Thus onlyprimary costs can be allocated using distribution cycle.Page 73 of 73 SAP R/3 ENTERPRISE 4.7
  74. 74. SAP CONTROLLING CONFIGURATION 4.7Double ClickClick extras à Set controlling area and update 9100Update the following: -The naming convention of a cycle should be logical. It should have P forplan cycle, A for actual cycle.91PDCP 91 is the co. code PDC Production common and P is plan.Iterative and object currency is defaulted.Page 74 of 74 SAP R/3 ENTERPRISE 4.7
  75. 75. SAP CONTROLLING CONFIGURATION 4.7Click onIn sender values we have the following rules:- 1) Posted amounts - The posted amounts on the sender serve as the sender values. 2) Fixed amounts - You define fixed amounts for senders defined in the selection Criteria on the "Sender Values" screen. The senders are credited directly with these amounts. 3) Fixed rates - On the "Sender Values" screen you enter fixed prices for the senders you entered in the selection criteria. These prices are multiplied by the receiver tracing factors and the result allocated to the receivers.In receiver tracing factor we have various options:- 1) Variable portions – The tracing factors are determined based on the following parameters: - Plan statistical key figures, Plan activity, plan costs, plan consumption. 2) Fixed amounts – We can define fixed amounts in the tracing factor screen. The receivers are charged directly with these amounts. The amount credited to the sender is derived from the total of the receiver debits. The rule for determining the sender values is not used here. SAP system ignores posted sender amounts or defined sender amounts.Page 75 of 75 SAP R/3 ENTERPRISE 4.7
  76. 76. SAP CONTROLLING CONFIGURATION 4.7 3) Fixed percentage - We define fixed percentages for the receiver in the tracing factor screen. The value from the sender is distributed to the receivers according to this percentage. The total receiver tracing factor must not exceed 100% .The sender based must be fully distributed. If the total of the receiver tracing factors is less than 100%, then a portion of the sender value remains on the sender. 4) Fixed portions - This process is similar to the fixed percentage process, with the exception that the amount is not limited to 100. The sender base is derived from the total of the receiver tracing factors.We will use posted amounts for sender values and fixed portion for receivertracing factors.Page 76 of 76 SAP R/3 ENTERPRISE 4.7
  77. 77. SAP CONTROLLING CONFIGURATION 4.7Page 77 of 77 SAP R/3 ENTERPRISE 4.7
  78. 78. SAP CONTROLLING CONFIGURATION 4.7Page 78 of 78 SAP R/3 ENTERPRISE 4.7
  79. 79. SAP CONTROLLING CONFIGURATION 4.7You can attach further segments if you want.ClickClick on to check the cycle.Click on SavePage 79 of 79 SAP R/3 ENTERPRISE 4.7
  80. 80. SAP CONTROLLING CONFIGURATION 4.77.4 Create Assessment Cost ElementsIMG à Controlling à Cost Center Accounting à Planning à Allocations àAssessment à Create Assessment Cost ElementsUpdate the following: -Page 80 of 80 SAP R/3 ENTERPRISE 4.7
  81. 81. SAP CONTROLLING CONFIGURATION 4.7Click on Save7.5 Define Allocation StructuresIMG à Controlling à Cost Center Accounting à Planning à Allocations àAssessment à Define Allocation StructuresIf the assessment for each segment is not made with a pre-definedassessment cost element, you can assign the source cost elements to thedesired Assessment cost element in the allocation structure. During cycledefinition, enter the allocation structure instead of an assessment costelement in the segment.An allocation structure for the assessment consists of at least oneassignment, stating the assessment cost element to which the source elementis assigned. The original cost elements will already have assignments in thesource.In our scenario we are not using the allocation structure.Page 81 of 81 SAP R/3 ENTERPRISE 4.7
  82. 82. SAP CONTROLLING CONFIGURATION 4.77.6 Define AssessmentIMG à Controlling à Cost Center Accounting à Planning à Allocations àAssessment à Define AssessmentAssessment is a method of allocation which allocates costs usingassessment cost element. Thus there in no traceability of original costelements on the receiver cost center from the sender cost center.Various Costs elements from the sender are summarized under a singleassessment cost element. The assessment cost elements are updatedboth on the sender and receiver.We are allocating costs from purchasing department to the productiondepartments based on output of production departments. The output isentered as statistical key figures.Double ClickPage 82 of 82 SAP R/3 ENTERPRISE 4.7
  83. 83. SAP CONTROLLING CONFIGURATION 4.7Page 83 of 83 SAP R/3 ENTERPRISE 4.7
  84. 84. SAP CONTROLLING CONFIGURATION 4.7Click onPage 84 of 84 SAP R/3 ENTERPRISE 4.7
  85. 85. SAP CONTROLLING CONFIGURATION 4.7Page 85 of 85 SAP R/3 ENTERPRISE 4.7
  86. 86. SAP CONTROLLING CONFIGURATION 4.7Page 86 of 86 SAP R/3 ENTERPRISE 4.7
  87. 87. SAP CONTROLLING CONFIGURATION 4.7Page 87 of 87 SAP R/3 ENTERPRISE 4.7
  88. 88. SAP CONTROLLING CONFIGURATION 4.7Click onClick on to see whether cycle is Ok.Click on Save7.7 Define Activity Types for Indirect Activity AllocationIMG à Controlling à Cost Center Accounting à Planning à Allocations àActivity Allocation à Indirect Activity Allocation à Define Activity Types forIndirect Activity AllocationPage 88 of 88 SAP R/3 ENTERPRISE 4.7
  89. 89. SAP CONTROLLING CONFIGURATION 4.7Double ClickUpdate the following: -Page 89 of 89 SAP R/3 ENTERPRISE 4.7
  90. 90. SAP CONTROLLING CONFIGURATION 4.7Click on Save7.8 Define Indirect Activity AllocationIMG à Controlling à Cost Center Accounting à Planning à Allocations àActivity Allocation à Indirect Activity Allocation à Define Indirect ActivityAllocationIndirect activity allocation is used when direct activity allocation is notpossible. For example:- Quality control departments spending time onchecking the finished goods, semi finished goods. It is difficult to measure thetime spent on each product. In such a scenario indirect activity allocation isdone based on the output produced of finished goods and semi finishedgoods.Page 90 of 90 SAP R/3 ENTERPRISE 4.7
  91. 91. SAP CONTROLLING CONFIGURATION 4.7 Quality cost center Price= 70 INR /hr Activity quantity = 10000 hr Finished goods Qty Semi Finished goods Qty production order 7000 production order 3000Thus Quality cost center has a cost of 70000 INR (70 INR X 10000 hr).This cost will be allocated to finished goods production order based on theoutput (70000 INR X 7000 qty) / 10000 qty = 49000 INRAnd to semi finished goods production order (70000 INR X 3000 qty) / 10000qty = 21000 INRWe are creating a cycle for allocating costs from Cooling services General toCooling services EG-1 and EG-2.The planned output will be entered on cooling services general using activitytype 3UTCG1. (Here the total cost to be allocated will be entered with price 1)The output will be entered on the Cooling services EG-1 and EG-2 usingStatistical key figures.Double ClickWe will name the cycle 91CGP (91 the company code CG – Cooling servicesgeneral 1st cycle and P – Plan)Page 91 of 91 SAP R/3 ENTERPRISE 4.7
  92. 92. SAP CONTROLLING CONFIGURATION 4.7Update the following: -Page 92 of 92 SAP R/3 ENTERPRISE 4.7
  93. 93. SAP CONTROLLING CONFIGURATION 4.7Click onThe following options are available in Sender values:- 1) Posted quantities- The quantities posted to the sender are taken as the sender values. 2) Fixed quantities – On the sender value tab, enter fixed quantities for the senders we defined in the selection criteria. The senders are directly credited with these quantities. 3) Quantities calculated inversely – The sender values are calculated indirectly from the receiver tracing factors. We can valuate these sender values with a weighting factor. We define the weighting factors on the Sender values tab.The following options are available in Receiver tracing factor:- 1) Variable portions- The tracing factors are determined based on the following parameters:- Plan statistical key figures, Plan activity, plan costs, plan consumption. 2) Fixed quantities – We can define fixed quantities in the tracing factor screen. The receivers are charged directly with these quantities. The quantity credited to the sender is derived from the total of the receiver debits. 3) Fixed percentages – We define fixed percentages for the receiver in the tracing factor screen. The quantity from the sender is distributed to the receivers according to this percentage. The total receiver tracing factor must not exceed 100% .The sender based must be fully distributed. If the total of the receiver tracing factors is less than 100%, then a portion of the sender value remains on the sender. 4) Fixed portions – This process is similar to the fixed percentage process, with the exception that the quantity is not limited to 100. The sender base is derived from the total of the receiver tracing factors.Page 93 of 93 SAP R/3 ENTERPRISE 4.7
  94. 94. SAP CONTROLLING CONFIGURATION 4.7Page 94 of 94 SAP R/3 ENTERPRISE 4.7
  95. 95. SAP CONTROLLING CONFIGURATION 4.7Page 95 of 95 SAP R/3 ENTERPRISE 4.7
  96. 96. SAP CONTROLLING CONFIGURATION 4.7Page 96 of 96 SAP R/3 ENTERPRISE 4.7
  97. 97. SAP CONTROLLING CONFIGURATION 4.7Page 97 of 97 SAP R/3 ENTERPRISE 4.7
  98. 98. SAP CONTROLLING CONFIGURATION 4.7ClickClick on to check the cycleClick on Save7.9 Define Splitting StructureIMG à Controlling à Cost Center Accounting à Planning à Allocations àActivity Allocation à Splitting à Define Splitting StructureNeed for a splitting structure:- If a cost center is rendering 2 activities (whichare activity independent) then we need to apportion the costs of the costcenter to these activities. If we do not define a splitting structure, SAP systemwill divide the costs equally between these activity types. In case you don’twant this to happen we need to define the splitting structure. Thus in splittingstructure we define which cost elements will get allocated to which activitytype.This applies to both plan and actual costs.Page 98 of 98 SAP R/3 ENTERPRISE 4.7
  99. 99. SAP CONTROLLING CONFIGURATION 4.7A splitting structure consists of one or more assignments, which define theconnection between the cost element(s) or cost element group to be split andthe splitting rule used to divide the costs.Each splitting rule is based on a splitting method. Based on the splittingmethods, which are fixed in the R/3 System, we can split plan costs accordingto the following criteria: • Activity quantity • Equivalence number • Capacity • Output • Scheduled activity • Statistical key figure (quantity) • Statistical key figure (maximum quantity) • No splitting is executedAfter we define a splitting structure, we must assign it to the cost centers onwhich we want to split costs according to the given rules. We can assign astructure to:All cost centersAll cost centers in a given groupAll cost centers in a given intervalThe structure can apply to a single version or to all versions in a controllingarea for a fiscal year.Click on and update the following: -Page 99 of 99 SAP R/3 ENTERPRISE 4.7
  100. 100. SAP CONTROLLING CONFIGURATION 4.7Click on SaveCreate splitting ruleDouble ClickClick on and update the following: -Page 100 of 100 SAP R/3 ENTERPRISE 4.7
  101. 101. SAP CONTROLLING CONFIGURATION 4.7Click on SaveClick twicePage 101 of 101 SAP R/3 ENTERPRISE 4.7
  102. 102. SAP CONTROLLING CONFIGURATION 4.7Assign the splitting structure to ruleSelectDouble ClickClick on and update the following: -Page 102 of 102 SAP R/3 ENTERPRISE 4.7
  103. 103. SAP CONTROLLING CONFIGURATION 4.7SelectDouble ClickClick on and update the following: -Page 103 of 103 SAP R/3 ENTERPRISE 4.7
  104. 104. SAP CONTROLLING CONFIGURATION 4.7Click on SaveClickSelectDouble ClickClick on and update the following: -Click on Save8 Actual Postings8.1 Edit Automatic Account AssignmentIMG à Controlling à Cost Center Accounting à Actual Postings à ManualActual Postings à Edit Automatic Account Assignment (OKB9)Here we define automatic additional account assignments for postings toprimary cost elements.Automatic assignment occurs during postings in external accounting (withinthe FI, MM, or SD components) if we did not enter a CO account assignmentobject (cost center, order, or project) for a cost accounting relevant posting.This always happens in SAP in case of automatically created line item.Examples of Automatically Created Items are:-Discounts, exchange rate differences, and banking fees in FIPage 104 of 104 SAP R/3 ENTERPRISE 4.7
  105. 105. SAP CONTROLLING CONFIGURATION 4.7Price differences and minor differences in MMPossible automatic additional account assignments include:Cost centerOrderProfit center (for revenue postings)Account assignment can be made mandatory for business area, valuationarea or the profit center level. We need to select the relevant mandatoryaccount assignmentsBank charges should be defaulted to a particular cost center. In our caseBank charges GL code is 470103 and should be defaulted to CompanyGeneral profit center 9118000Click on and update the following: -Click on Save8.2 Distribution (KSV1)IMG à Controlling à Cost Center Accounting à Actual Postings à Period-End Closing à Distribution à Define DistributionYou can copy the plan distribution cycle into actual cycles.You can also use transaction code KSV1 to create actual distribution cycle.Page 105 of 105 SAP R/3 ENTERPRISE 4.7
  106. 106. SAP CONTROLLING CONFIGURATION 4.7Double clickUpdate the following:-You need to suffix the actual cycle with APage 106 of 106 SAP R/3 ENTERPRISE 4.7
  107. 107. SAP CONTROLLING CONFIGURATION 4.7ClickClickPage 107 of 107 SAP R/3 ENTERPRISE 4.7
  108. 108. SAP CONTROLLING CONFIGURATION 4.7Double clickPage 108 of 108 SAP R/3 ENTERPRISE 4.7
  109. 109. SAP CONTROLLING CONFIGURATION 4.7ClickClick on8.3 AssessmentIMG à Controlling à Cost Center Accounting à Actual Postings à Period-End Closing à Assessmentà Maintain AssessmentYou can copy the plan assessment cycle into actual cycles.Page 109 of 109 SAP R/3 ENTERPRISE 4.7
  110. 110. SAP CONTROLLING CONFIGURATION 4.7Double clickThe actual cycle name should be suffixed with A.ClickClickPage 110 of 110 SAP R/3 ENTERPRISE 4.7
  111. 111. SAP CONTROLLING CONFIGURATION 4.7Double clickPage 111 of 111 SAP R/3 ENTERPRISE 4.7
  112. 112. SAP CONTROLLING CONFIGURATION 4.7Change toClickClick on8.4 Define Indirect Activity AllocationIMG à Controlling à Cost Center Accounting à Actual Postings à Period-End Closing à Activity Allocation à Indirect Activity Allocation à DefineIndirect Activity AllocationYou can copy the plan indirect activity cycle into actual cycles.Page 112 of 112 SAP R/3 ENTERPRISE 4.7
  113. 113. SAP CONTROLLING CONFIGURATION 4.78.5 Define Splitting StructureIMG à Controlling à Cost Center Accounting à Actual Postings à Period-End Closing à Activity Allocation à Splitting à Define Splitting StructureConfiguration similar to plan Splitting structurePage 113 of 113 SAP R/3 ENTERPRISE 4.7

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