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Going Social
How businesses are making
the most of social media




kpmg.com

KPMG INTERNATIONAL
Organizations cannot afford not to be
                                         listening to what is being said about
                                         them, or interacting with their customers
                                         in the space where they are spending
                                         their time and, increasingly, their money
                                         too. 
                                                                                                – Malcolm Alder, Partner,
                                                                                           KPMG’s Digital Economy practice
                                                                                                          KPMG in Australia




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
Table of Contents
                                                                              02 Introduction

                                                                     04  Talking directly to customers

                                                          06  Getting it right




                                                                               08  Benefits outweigh risks

                                                                       10  Hidden dangers – Bandwidth consumption

                                                             12  Hidden dangers – Overestimating time-wasting

                                                    14  Hidden dangers – Restricting access




                                                                              16  Checks and Balances

                                                                       18  Unexpected benefit – Encouraging advocates

                                                              20  Methods and Demographics

                                                     23  Why KPMG?


© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                                                                         Introduction
                                         P
                                                articipating in social media has become a business
                                                imperative. More than 70 percent of organizations operating
                                                around the world are now active on social media. Many are
                                         finding significant benefits and unexpected risks along the way.
                                         KPMG surveyed more than 1,800 managers and 2,000 employees at organizations
                                         in ten major markets and found that – in many cases – there remains a significant gap
                                         between expectation and reality when it comes to social media.
                                         The adoption of social media is widespread for businesses in the emerging markets
                                         of China, India and Brazil who – on average – are 20 to 30 percentage points more
                                         likely to use social media than counterparts in the UK, Australia, Germany or
                                         Canada. In part, this may be attributed to the emerging markets’ lower dependence
                                         on ‘legacy systems’ that – in more established markets – tends to bind organizations
                                         to their long-established channel strategies, as well as the rapidly declining cost of
                                         internet access and devices in the developing world.
                                         From an industry perspective, retailers and wholesalers seem to slightly lead
                                         over all other sectors, though it must be noted that all sectors (except the ‘Other’
                                         segment) were closely grouped within a 10 percent differential.




                     Does your organization use social media?

                      80%                                                                                                                                                               Retail/Wholesale
                                  76.1%
                                                    74.0%                                                                                                                               Business services/Communications/
                                                                     72.1%            72.0%            71.3%                                                                            Finance/Insurance
                                                                                                                         71.2%
                                                                                                                                                                                        Hospitality/Cultural/Recreational services
                      70%                                                                                                                 67.2%
                                                                                                                                                                                        Agriculture/Mining/Manufacturing/Construction

                                                                                                                                                            59.2%                       Health
                      60%
                                                                                                                                                                                        Private sector – Scientific/
                                                                                                                                                                                        Technical services

                                                                                                                                                                                        Public sector

                      50%                                                                                                                                                               Private sector – Other

                                                                                                                                               Managers, n = 1850
                     Source: Going Social, KPMG International, 2011



© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                                                                                                                                                                                                                         SOCIAL




Emerging markets sprint ahead
100%
                                                                                   China
                                                                                   82.7%

                                         US                                                                     India
 80%                                    71.5%                                                                  70.2%



                                                         Canada
 60%        UK                                                                                    Brazil
                                                         51.0%
           48.2%                                                                                 68.1%
                                                                                                                                         Germany
                                                                                                                                          42.7%

 40%
                                                                                                                               Sweden
                         Australia
                                                                                                                                41.7%
                          41.6%                                              Japan
                                                                             27.5%
 20%
                                                                                                                               Managers, n = 1850
Source: Going Social, KPMG International, 2011




                   Key take aways
   Clearly, social media is rapidly moving up the boardroom                                                                some cases, inefficient, unreliable or monitored email
   agenda, regardless of industry group or ownership                                                                       systems are foresaken in preference of the faster and
   structure. And with adoption rates averaging around the                                                                 more consistent social network channels. In others, a lack
   70 percent mark across the board by industry sector, there                                                              of alternatives may be driving businesses to adopt social
   seems to be little doubt that social media is widely seen as                                                            networks within the enterprise.
   a viable and effective business tool.
                                                                                                                           And while the spread between industries was particularly
   Surprisingly, many of the more developed markets seem                                                                   thin, there is just cause for retailers and wholesalers to
   to be lagging behind their peers in the emerging markets,                                                               lead the pack. On the one hand, social networks tend
   indicating significant room for expansion in the advanced                                                               to be consumer-focused and therefore provide a cost-
   economies.                                                                                                              effecitve marketing channel. But they also enable retailers
                                                                                                                           and wholesalers to capture a rich source of customer
   For their part, emerging markets seem to be quickly
                                                                                                                           information to better direct their product development
   finding that social networks offer yet another opportunity
                                                                                                                           and planning.
   to leapfrog the competition in the developed markets. In




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                                                   Talking directly to
                                                       customers
                                         N
                                                 ot surprisingly, the majority of businesses use social
                                                 media to enhance their relationships with their customers.
                                                 But more than half are also expanding their use of social
                                         media to drive innovation in their products and services, and for
                                         recruitment. Companies are finding a wide variety of business
                                         uses for social media.
                                         Around the world, two thirds of respondents suggested that their organizations
                                         were either expanding or initiating plans to utilize social media for sales and
                                         marketing purposes and six in ten cited use of social media in business
                                         development. Almost six in ten respondents also said they communicated directly
                                         with customers over social media for customer service purposes.
                                         And while somewhat less frequently cited, 57 percent of respondents also
                                         suggested that they were either in the process of expanding or about to initiate
                                         plans to leverage social media as a catalyst to developing new products or services.


                                         Expanding or initiating now

                                         80%                                                                                                                             Marketing and
                                                                                                                                                                         sales
                                         70%           66%
                                                                        62%                                                                                              Business development/
                                         60%                                            59%              59%             58%                                             research
                                                                                                                                          57%

                                         50%                                                                                                                             Customer service, e.g. feedback,
                                                                                                                                                                         support, complaints handling
                                         40%
                                                                                                                                                                         Corporate brand and reputation
                                         30%                                                                                                                             management


                                         20%                                                                                                                             Recruitment/
                                                                                                                                                                         Alumni
                                         10%
                                                                                                                                                                         Product and/or service innovation, e.g. co-innovation,
                                             0                                                                                                                           crowd-sourcing, knowledge resource
                                                                                                                                 Managers, n = 1850
                                         Source: Going Social, KPMG International, 2011


© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                                                                                                                                                                                                                         SOCIAL




Plans to use social media to drive innovation                                                                                 We said let’s experiment and let’s try creating our own
                                                                                                                          customer service account…we launched [but] we followed
                                     Don’t know                                                                           traditional corporate processes…minutes into this thing
                                           7.3%
     Not interested
                                                                                                  Expanding
                                                                                                                          customers accused us of using robots because it had gone
                                                                                                  30.6%
              7.1%                                                                                                        through our processes, everything was stripped out.
                                                                                                                          Within days we revamped the process and made the
     Interested but
           no plans
                                                                                                                          changes quickly. 
               9.0%                                 Plans to use
  Initiating in more                                Social Media
          than a year                                  to drive                                                              We’ve got some core assets like YouTube, our
               5.5%
                                                     innovation                                                           corporate blog, Twitter and Facebook accounts where
                                                                                                                          people are seeing some of the things we can do. Now
                                                                                                                          we’re doing a bit more of a deeper dive in with the
   Initiating in next
                                                                                                  Initiating now          business units to say ‘how do you see social media
          12 months
             14.1%
                                                                                                  26.4%                   supporting your business objectives’. 
                                               Managers, n = 1850

Source: Going Social, KPMG International, 2011
                                                                                                                             We don’t just talk to people who talk to us.
                                                                                                                          We talk to people who are talking to each other about us.
                                                                                                                          We get points then just for responding.
                                                                                                                          You’re already better off. 

   Key take aways
   With more and more business activities now leveraging                                                                   However, there seems to be every indication
   social media, the need for a coordinated and consistent                                                                 that marketing budgets dedicated to social networking
   approach becomes critical. In part, this is to ensure that social                                                       will only increase as the technology becomes more
   networks are being used properly and appropriately across                                                               mature and accepted. For instance, most pundits
   the business. But it also enables the enterprise to achieve                                                             expect retailers to start to combine their social
   better synergies between individual projects to encourage                                                               networking capability with their wholesale systems
   the sharing of best practices and risk management.                                                                      and cashier infrastructure to gain greater insight into
                                                                                                                           customer spending patterns and preferences. Others
   In particular, the need for greater coordination on
                                                                                                                           are talking directly with their customers on Facebook to
   marketing, business development and product
                                                                                                                           help them develop more customer-friendly products and
   development will become increasingly important as these
                                                                                                                           retail spaces.
   three functions begin to engage customers in two-way
   conversations over social networks.


© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                                                                Getting it right
                                         R
                                                espondents were clear that an ability to identify new
                                                opportunities is the most important factor for ensuring
                                                success in social media. Interestingly, less than one in
                                         ten suggested that securing dedicated funding for social media
                                         programs was a critical requirement.


              Critical success factors
              70%
                                                                                                                                Identifying new social media opportunities
                          60.3%
              60%                                                                                                               Listening to or monitoring online conversations about your organization

              50%                                                                                                               Responding to conversations about your organization on social media sites
                                    43.1%                                             41.2%                                     Clearly defining a social media strategy
              40%                                       37.1%               38.6%
                                                                                                                                Dedicating funding for social media initiatives
              30%
                                                                                                                                Allocating a team/roles to manage the use of social media for work purposes
                                                                                                23.0%
              20%                             18.9%                                                                             Defining policies to control/manage social media use
                                                                                                          15.0%
               10%                                                 8.9%                                                         Gaining top management ‘buy in’ for social media initiatives
                                                                                                                                Measuring the impact/success of social media engagement,
                0%                                                                                                              e.g. tracking numbers of followers, etc

                                                                                            Managers, n = 1850
              Source: Going Social, KPMG International, 2011



              Expanding or initiating now
              80                                                                                                              Identifying new social media opportunities

              70          68%                                                                                                 Listening to or monitoring online conversations about your organization
                                                                                     63%                 62%
                                    60%       60%       60%                                                                   Responding to conversations about your organization on social media sites
              60                                                           58%
                                                                  54%                          56%

              50                                                                                                              Clearly defining a social media strategy

                                                                                                                              Dedicating funding for social media initiatives
              40
                                                                                                                              Allocating a team/roles to manage the use of social media for work purposes
              30
                                                                                                                              Defining policies to control/manage social media use
              20
                                                                                                                              Gaining top management ‘buy in’ for social media initiatives
               10
                                                                                                                              Measuring the impact/success of social media engagement,
                                                                                                                              e.g. tracking numbers of followers, etc
                0
                                                                                          Managers, n = 1850
              Source: Going Social, KPMG International, 2011



© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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Many of the traditional program management tenets also ranked surprisingly                                                                                             Internal stakeholder buy-in [is
low for respondents. Measurement was only cited by 15 percent of                                                                                                   key], I would’ve invested a lot more
respondents, gaining management buy-in by slightly more than a fifth, and even                                                                                     time in that upfront. You need to do it
strategy definition and resource planning were cited less than                                                                                                     a lot more than you think. You’ve
40 percent of the time.                                                                                                                                            done the presentation but often
But when it comes to actual activity, respondents indicated that their                                                                                             people only absorb about ten percent
companies were taking a more formal approach in developing their own social                                                                                        and you need to go back again and
media program. More than 60 percent reported that they were actively working                                                                                       again to keep on hammering the
to define a strategy, develop policies or conduct measurement related to                                                                                           benefits. 
social media. However, respondents were least likely to cite specific activity in
securing dedicated funding and gaining top management buy-in, both of which
are key ingredients to achieving sustainability in any business venture.




   Key take aways
    In social media, success is directly related to the quality of                                                         Additionally, based on the rather broad and consistent list
    your ideas, not the size of your budget. And while securing                                                            of social media activities, coupled with low management
    a dedicated budget can certainly provide some benefits                                                                 buy-in and measurement, there is every indication that
    such as coordinated spend and strategy, it seems clear that                                                            social networking still has a long way to go before it is
    most organizations see social networking as a functional                                                               accepted as a core business strategy.
    strategy rather than a business one.
                                                                                                                           All of this serves to remind us that we are still really only
   In fact, the lack of dedicated funding suggests the reality                                                             in the early dawn of social media in business. We suspect
   that social media programs tend to be ‘add-ons’ to existing                                                             in a couple of year’s time, the responses to these sorts
   business strategies, rather than a specific strategy in its own                                                         of questions may be very different and that we will see
   right. So, for example, advertising executives may choose to                                                            social media moving far closer to the core of strategy
   divert budget from traditional advertising to social media to                                                           considerations.
   reflect the changing audience profile, rather than request a
   dedicated budget to experiment with a new technology.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                           Benefits outweigh risks
                                         A
                                                ccording to respondents, social media programs tend
                                                to deliver significant returns to the business, often
                                                outweighing the risks. In fact, almost 80 percent of
                                         respondents say that they have either personally seen or
                                         organizationally measured all of the key benefits that were
                                         anticipated from their program.



                                         Benefits of social media
                                         100

                                                                                                                                              88.8%
                                                                                         86.9%
                                                               84.8%
                                                                                                                    81.9%
                                                                                                                                                                        79.7%                     79.3%
                                           80




                                           60




                                           40




                                                                                                                                   22.9%
                                                    18.4%
                                           20                                  15.9%                                                                          14.9%
                                                                                                         12.6%                                                                            13%




                                             0
                                                        Cultivate                    Job                   Productivity                 Wider                 Attractiveness                 Public
                                                      relationships              satisfaction                 gains                   knowledge               to employees                   profile
                                                                                                                                         pool
                                                    Perceived              Experienced                                                                                              Managers, n = 1170

                                         Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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Has your organization experienced any of the following issues in the last 12 months,                                                                                  What’s the risk, it’s not doing it.
by allowing employee access to social media?
                                                                                                                                                                   Not only can someone say
50%                                               49.20%                                                                                                           something whenever they want, they
            45.60%
                                                                                                                                                                   can open up a Facebook page
40%                                                                                                                                                                themselves and start commenting.
                               35.00%
                                                                                                                                                                   There is also a limited amount of real
30%                                                                                                                    Consumption of bandwidth                    estate and we created our accounts
                                                                     22.10%                                            Time wasting
                                                                                                                                                                   before launching, gather the assets
20%                                                                                     19.00%                                                                     before the launch. 
                                                                                                                       Exposure to malware

10%
                                                                                                                       Sensitive/confidential information
                                                                                                                                                                      To date we’ve had hardly any
                                                                                                                       Negative representation
 0%                                                                                                                                                                issues – probably a handful of issues.
Source: Going Social, KPMG International, 2011
                                                                                 Managers, n = 1170                                                                But given how active our staff are on
                                                                                                                                                                   social media… the policies seem to
Companies seem to be experiencing substantial benefits from their social                                                                                           prevail. 
media programs. Almost nine out of ten respondents cite wider access
to knowledge and enhanced job satisfaction, while more than 80 percent
reported cultivating better relationships and developing their organization’s
public profile. It is also important to note that more than 80 percent noticed
productivity gains as a result of their programs.
Our research demonstrates that – once implemented – the benefits clearly
outweigh the risks. So, for example, while only around a third of respondents
cited time wasting as an experienced risk, more than double that amount
claimed to have witnessed productivity gains.

   Key take aways

    With more than 80 percent of respondents citing benefits                                                               must be viewed against the 80 percent that indicated that
    and only around 40 percent identifying any one risk, it                                                                their public profile had actually been enhanced through
    seems clear that the exploitation of social networks should                                                            employee participation.
    be an organizational imperative.
                                                                                                                           Organizations considering further expansion into social
   Executives would be well advised to balance the risks                                                                   media would be wise to consult with their internal audit
   of engaging in social media against the opportunity                                                                     departments at the planning phase of their strategy
   cost of not participating. So, while almost 20 percent of                                                               development to ensure they are asking the right questions
   respondents suggested that they had experienced some                                                                    and quantifying the risks appropriately.
   negative representation as a result of social media use, this


© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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                           Hidden dangers –
                        Bandwidth consumption
                                         A
                                                  cross the board, those that have taken the leap into
                                                  social networking seem to have underestimated both the
                                                  risks and the rewards of their social networking strategy
                                         (although, as we have already discovered, and will continue to see
                                         in later chapters, the benefits continue to strongly outweigh the
                                         risks). Many respondents to our survey seem to indicate that they
                                         had not fully considered the risks inherent in social media before
                                         entering the social media fray.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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When asked for their top three concerns, more than 20 percent of respondents                                                                                          At a day to day level the biggest
without social media programs cited challenges related to IT security, the loss                                                                                    problem with social media at [our
of sensitive information, or reduced productivity from time wasted. Challenges                                                                                     organisation] is use of bandwidth. 
related to bandwidth and the potential for negative representation were viewed
as less of a concern.
But according to those with social media programs already in the field, some
challenges tend to become more acute as social media programs become
institutionalized. For example, bandwidth consumption occurs much more
frequently than expected and can blind-side the uninitiated.




   Key take aways
    While the higher use of bandwidth seems to have                                                                        therefore should be easily and rapidly managed by an alert
    surprised many organizations that now allow some form of                                                               and informed IT function.
    social networking at work, this seems to be indicative of a
                                                                                                                           As a result, organizations contemplating wider access to
    lack of both preparation and coordination with IT.
                                                                                                                           social networking must work closely with their IT function
    In truth, both the increased use of bandwidth and the                                                                  to identify the potential risks and build robust strategies
    potential for higher levels of malware are both risks that                                                             and contingency plans to mitigate any unwanted
    IT face on a regular basis from a variety of sources and                                                               outcomes.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
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           Hidden dangers –
      Overestimating time-wasting
                                         M
                                                                 anagers’ views of how much time employees spend on
                                                                 social media appear to be significantly overestimated,
                                                                 while productivity gains tend to be underestimated.



                                         Work and home use


                                                   Manager                                             56.2%                                         22.2%                     14.3%               3.6%



                                                  Employee                                         55.9%                                         14.7%            14.3%         3.6%      3.4% 6.2%


                                                              0%                       20%                       40%                      60%                         80%                           100%


                                         Work use only


                                                   Manager                                43.8%                                    19%                       22.3%                 6.3%           5.8%



                                                  Employee                             39.2%                               17.7%                    17.7%            5.9%                 13.8%



                                          Managers think                                                                                                                                  3%
                                                                                               47.8%                                     22.5%                         19.4%                       5%
                                         employees using

                                                              0%                       20%                       40%                      60%                         80%                           100%

                                                                                                                                             Managers, n = 1850; Employees, n = 2016

                                                   More than once a day                            Once every two weeks

                                                   Once a day                                      Once a month

                                                   A few times a week                              Never

                                                   Once a week


                                         Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             13
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According to our research, four out of ten managers in the USA and Australia
believe that their organization’s employees are using social media multiple times a
day. But this was in direct contrast with employees’ own reports on their frequency
of use at 14 percent and 16 percent for the USA and Australia respectively.
Additionally, managers tend to have higher usage of social media at work than their
employees. More than 85 percent of managers reported using social media at the
workplace a few times a week or more, compared to 75 percent of employees.
Employees were also much more likely to never use social media than the
managers, with almost 14 percent of employees reporting that they never use it
compared to just 6 percent of managers.




   Key take aways
   Perception does not quite meet reality when it comes to employees wasting
   time on social networks. This suggests that perceptions of time wasting
   may be based on the actions of a few individuals who abuse their privileges.
   However, when juxtaposed against the benefits that organizations report, it
   seems that they self-admittedly achieve an overall productivity gain from staff.
   In reality, many of the worries about time wasting are no different from similar
   concerns when organizations adopted email or telephones: the potential
   for time wasting is certainly there, but generally it is only those that are
   determined to waste time that tend to abuse these privileges.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
14      GOING
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                                                Hidden dangers –
                                                Restricting access
                                         R
                                                 estricting access to social networks may not be the
                                                 panacea that risk-averse organizations expect. For
                                                 employees blocked from using social media (around one in
                                         ten), over half are accessing it anyway, using both their personal
                                         devices and work provided technologies.


                   Employee access to socal media

                                          0.70%

                                                                                                                                                 0%               20%               40%               60%               80%              100%

                                   5.00%                                                                                                                  22%                     31%                                47%
                                                                                                                                          TOTAL
                                                   10.60%

                                                                                                                                        Blocked                              64%                                14%             22%



                                                                                                                                     Restricted           20%                    33%                                 47%
            23.80%
                                                                                                      Other
                                                                        26.80%                        I don’t know
                                                                                                                                         Guided        15%                   34%                                    52%
                                                                                                      Open
                                                                                                      Guided
                                                                                                                                           Open      8%                 36%                                      56%
                                                                                                      Restricted
                                                                                                      Blocked
                                                                                                                           I don't know/Other                     38%                         25%                         37%


                                                                                                                                                                                                                   Employees, n = 2016
                                  33.20%
                                                                                                                                                           Personal

                                                                                                                                                           Business

                                                                                                                                                           Both
                                   Employees, n = 2016

                  Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             15
                                                                                                                                                                                                                         SOCIAL




Our research found that a third of those working in organizations with blocked                                                                                         We have a social media
access were not only still accessing social media, but were also finding ways                                                                                      policy in place for staff and
to circumvent the security protocols on their work devices to meet their social                                                                                    franchisees, when we’re looking at
networking needs.                                                                                                                                                  what customers say, we invariably
The study also found that those organizations that block employee access, yet                                                                                      come across staff [making
leverage social media in their marketing and business strategies, may face a losing                                                                                comments]. 
battle. Almost three quarters of employees expect to have access to social media
when they know their organization is using the medium for marketing or other
purposes, compared to only 45 percent when the company does not.
Job satisfaction levels were also reported to be higher when allowed access, with
63 percent of employees at organizations with open policies citing job satisfaction
compared to only 41 percent who are restricted.


   Key take aways

   Blocking or severely restricting employee access to social networks may
   create more risks than it removes. For one, employee morale seems to
   be closely interlinked to social network access, even more so when the
   organization itself uses social networks for business objectives, yet restricts
   employee access to the same sites.
   Executives may also be tilting at windmills in thinking that banned access
   to social networks eliminates employee use. Indeed, the survey shows
   that by restricting or blocking access, many employees tend to move their
   activity to their own personal devices which are often less secure and
   completely unmonitored. Organizations with blocked access do not tend to
   offer employee training or guidance on appropriate social media use, thereby
   opening themselves up to a range of new and unmanageable risks.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
16      GOING
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                                      Checks and balances
                                         O
                                                   rganizations often provide employees with guidance on
                                                   how to most appropriately use social media within the
                                                   business. Many tend towards formal processes and
                                         controls, while others rely on their employees to ‘do the right
                                         thing’ in the interest of the business.


                                         Almost 60 percent of organizations have either developed a specific policy or set
                                         informal expectations around social media. Only around half of all respondents
                                         believe that their organization offers specific social media training. More than one in
                                         ten employees surveyed had no idea whether their organization had a policy or not.
                                         Responses reveal that a significant number of organizations also seem to
                                         monitor social media use. 57 percent of management respondents admitting
                                         that their organization supervises use, yet only around 40 percent of non-
                                         management respondents believed that their organization monitored their
                                         use. Similarly, 63 percent of managers noted the potential for organizational
                                         reprimands for un-approved use or conduct, but only 55 percent of employees
                                         were aware of that possibility.

                                          80%                                       78.6%


                                          70%
                                                                                                   61.6%                        63.0%
                                                       61.2%
                                          60%                                                                    57.2%
                                                                     52.6%
                                          50%
                                                                                                                                                              Informal expectation setting
                                          40%
                                                                                                                                                              Specific social media training

                                          30%                                                                                                                 General policies on technology use

                                                                                                                                                              Specific social media policy
                                          20%
                                                                                                                                                              Organization monitors use
                                          10%
                                                                                                                                                              Organization reprimands

                                              0
                                         Source: Going Social, KPMG International, 2011


© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             17
                                                                                                                                                                                                                         SOCIAL




                               0%                         20%                        40%                         60%                         80%                       100%

Informal          Employee                                   46.1%                                                       41.7%                                 12.2%
expectation
setting                                                                61.2%                                                             34.5%                              4.2%
                    Manager
                                                                                                                                                                                           We have a really
Specific           Employee                                41%                                                             52.2%                                    6.8%                straightforward four step
social
media                                                                                                                                                                                  policy…it is funny, a lot of
                                                                 52.6%                                                              43.5%                             4%
training            Manager
                                                                                                                                                                                       companies have clamped
General           Employee                                                    71.1%                                                            23.6%                5.3%               down and they’ve got an
policies on
technology                                                                                                                                                                             intricate detailed policy
use                 Manager                                                        78.6%                                                              18.5%                 2.9%
                                                                                                                                                                                       about what you can and
Specific           Employee                                       51.4%                                                        38.1%                             10.6%                  can’t say on these different
social
media                                                                                                                                                                                  platforms. But that seems to
policy              Manager                                             61.6%                                                             34.4%                             3.9%
                                                                                                                                                                                       often fly back in the face of
Organization      Employee                              39.8%                                                      45.4%                                     14.9%                     people, because it is so easy
monitors
use
                                                                                                                                                                                       to transgress. 
                    Manager                                          57.2%                                                             37%                          5.9%


                  Employee                                         54.6%                                                      31.6%                          13.8%
Organization
reprimands
                    Manager                                               63%                                                            30.7%                     6.3%



                                    Yes                    No                     Don’t know                            Managers, n = 1850; Employees, n = 2016

Source: Going Social, KPMG International, 2011




   Key take aways

   One would be hard pressed to overstate the importance                                                                   the organization should generally be the very first step
   of a social networking policy. Clear, practical and concise                                                             that an organization takes on the path to social network
   policies supported by appropriate training should be                                                                    adoption.
   high on the agenda to give employees the confidence
                                                                                                                          Training is also critical: there is no use maintaining a social
   to be active in social media, while reducing risk by
                                                                                                                          media policy if employees are unsure how to comply with
   knowing the boundaries within which they should act.
                                                                                                                          it, or – worse still – unaware of its existence.
   In fact, setting the rules of engagement and use for




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
18      GOING
        SOCIAL




                              Unexpected benefit –
                             Encouraging advocates
                                         M
                                                    any organizations are finding that – with proper training
                                                    and expectation setting – employees often become
                                                    strong advocates for the business. And while these
                                         activities will not necessarily deter those determined to make
                                         negative comments, organizations seem to have much to gain
                                         from implementing smart and appropriate guiderails.

                                                 0                                    20                                    40                                    60                                    80                                   100

                                           Yes       5.7%        7%                                   34.2%                                                                37.9%                                             15.2%
                  Informal
                  Education
                                           No          8.5%            9.4%                                              43.8%                                                                   31.7%                                6.7%


                                           Yes       4.5%     5.8%                              32.2%                                                                40.6%                                                 16.9%
                  Specific Training
                  on SM
                                           No           9.8%                10.7%                                             44.1%                                                                28.4%                              7.1%


                                           Yes        6.5%         8.5%                                        38.7%                                                                34.7%                                       11.6%
                  General
                  policies
                                           No           10.4%             8.2%                                           41.5%                                                               30.7%                                 9.4%


                                           Yes        6.3%       7.4%                                       37%                                                                 36.4%                                          12.8%
                  Specific
                  policies on SM
                                           No          8.9%            8.4%                                            42.5%                                                               30.2%                                   10%


                                           Yes         7.7%       5.8%                                  34.3%                                                               38.3%                                             13.9%
                  Organization
                  monitors use
                                           No         6.8%           10.5%                                          39.9%                                                                32.7%                                    10.1%


                                           Yes        7.6%           7.3%                                   36.4%                                                               35.4%                                          13.3%
                  Organization
                  warns/reprimands
                                           No         6.8%           10.5%                                          39.9%                                                                32.7%                                    10.1%



                                                       Strongly disagree                Disagree               Neutral              Agree               Strongly agree                                             Employees, n = 2016

                  Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             19
                                                                                                                                                                                                                         SOCIAL




Interestingly, guiderails and training seem to have little impact on the frequency                                                                                     We don’t have a very large team
of negative employee comments: 19 percent of employees who work for an                                                                                             of people working on social. So
organisation with a general policy are likely to post or have posted negative                                                                                      scalability is one of the aspects that
comments compared to 16 percent employed where there is only a specific policy.                                                                                    I’m looking at. How to build up the
However, the likelihood of making positive comments appears to increase                                                                                            skills of our colleagues and
dramatically when employees are given either specific training on social media                                                                                     potentially create 5500 [employee]
use or informal expectation setting by managers. More than half (57 percent) of                                                                                    advocates that are in social. Actually
employees with specific training are likely to make a positive comment compared                                                                                    getting them out there to tell our
to only 36 percent without. Similarly, 53 percent of employees with informal                                                                                       story is quite the challenge. 
expectation setting are likely to post positive comments compared to only 38
percent without.


   Key take aways

   These findings indicate that – while negative employee                                                                  their organizational or brand profile; rather it is about
   comments on social networks may be almost impossible to                                                                 empowering the workforce to speak and advocate on
   stamp out – organizations that properly deploy social media                                                             behalf of the organization within public forums. Once
   training can influence the likelihood that their employees will                                                         again, this means providing clear policies and effective
   post positive comments about the organization.                                                                          training (both formal and informal) to help employees
                                                                                                                           understand and follow the rules of social media
   This is not about incentivising employees to curry
                                                                                                                           engagement.
   favor with their managers and leaders by ‘fanning’




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
20 GOING
    SOCIAL




                                                                Methods and
                                                                demographics
                                         K
                                                PMG’s survey about external social media stances,
                                                uses and approaches by organizations and employees
                                                was completed by a total of 1850 managers and 2016
                                         employees from 10 countries. The survey was administered
                                         online during April and May 2011.


                                         Data from the survey was analyzed by professionals from KPMG’s Technology,
                                         Media and Telecommunications practice. Additional insight and context was
                                         provided by regional subject matter experts from across KPMG’s global network of
                                         experienced professionals.
                                         To help ensure the data was representative of the target populations, the responses
                                         were weighted to reflect the relative sizes of the employee populations per country
                                         for employees and the number of enterprises per country for managers.
                                         Overall, respondents were from a wide range of industries, including: financial
                                         and insurance services, mining and agriculture, science, and government.
                                         19 percent of employees and 8 percent of managers worked in the public sector,
                                         with the remainder in the private sector. Of the managers, 11 percent were chief
                                         executive officers/business owners, 26 percent were senior executives and
                                         63 percent were managers.




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             21
                                                                                                                                                                                                                         SOCIAL




Employees

  100%
                                                                                 6.5%                                                 8%
                                                                                              12.3%                                               11.4%
                                         14.5%                     13.9%
               17.2%         17%                      18.8%                       6%
   90%                                                                                                     20.2%                      4%
                                                                                                                        26.1%         3.5%
                                           5%                                    8.5%                                                              9.9%
                                                                    7.4%
   80%                       4.5%                                                             13.8%                                   7.5%                                        Public sector/Government
                                           5%          8.4%                                                                                        4%
                             3.5%
               15.1%                                                6.9%                                   9.9%                       5%
                                                                                               1%
                                                                                                                                                                                  Private sector – Agriculture/Mining/
   70%                                   14.5%
                                                                                                                                      4.5%         9.4%
                             15%
                                                                   11.4%         24.5%                     3.9%                                                                   Manufacturing/Construction
                3.3%                                  14.9%                                                                                        2%
                                                                                              20.2%                     23.2%        11.4%
   60%                       1.5%         4.5%                      3.5%                                                                                                          Private sector – Retail/Wholesale
                                                                                                                                                  15.8%
                21%
                            12.5%                     12.4%                       4%                       29.1%
                                         10.5%
   50%                                                             13.9%
                                                                                 3.5%         6.4%                      2.5%                                                      Private sector – Hospitality/Cultural/
                                                                                                                                                   3%                             Recreational services
                                                                                              3.4%
                             7.5%                      5.9%
                4.8%                      9.5%
   40%                                                                                                                                                                            Private sector – Business services/
                                                                   10.9%
                5.1%                                   7.9%                                                4.4%
                                                                                                                        24.6%                                                     Communications/Finance/Insurance
                                                                                              18.7%
                                                                                 30%
   30%
                                                                                                                                     56.2%
               14.3%                                  10.4%                                                13.8%                                                                  Private sector – Health
                                                                                                                        2.5%                      44.6%
   20%                      38.5%        36.5%
                                                                                                                        3.4%
                                                                   32.2%                                   5.4%                                                                   Private sector – Scientific/Technical services
                                                                                              24.1%                     9.9%
   10%         19.3%                                  21.3%
                                                                                 17%
                                                                                                           13.3%                                                                  Private sector – Other
                                                                                                                        7.9%
    0%
              TOTAL          UK       Australia        US        Canada        Japan         China        Brazil        India      Sweden Germany

Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
22 GOING
    SOCIAL




Managers

 100%                                                                                                                                2.1%
                                                                                              3.4%
               9.9%                                   10.6%         7.8%        10.6%                                                             10.5%
                            14.9%                                                                                      15.1%         8.3%
                                         16.8%                                                            18.4%
  90%                                                               4.2%                     15.9%
                                                       5.8%                      2.9%                                                3.1%
               12.2%                                                5.2%                                                                          11.2%
                             3.1%                                                5.8%
  80%                        5.1%         4.7%         6.3%                                                                                                                       Public sector/Government
                                                                                              3.8%         7.7%
                                          5.8%                                                                         15.6%        20.8%
               4.9%                                                                                                                                7%
                                                                   18.2%
                                                                                                           3.4%                                                                   Private sector – Agriculture/Mining/
  70%                                                                           22.2%        15.4%
                                                                                                                        4.9%                                                      Manufacturing/Construction
                            22.6%
                                         22.1%        29.5%         6.3%                                                             8.3%
  60%          23.7%                                                                                                                              23.1%
                                                                                              6.3%        22.7%                                                                   Private sector – Retail/Wholesale
                                                                                 5.8%
                             6.2%                                                             9.6%                                  11.5%                                         Private sector – Hospitality/Cultural/
  50%                                     3.2%                     17.2%                                               29.8%
               4.5%                                    3.9%                                                                                                                       Recreational services
                                                                                15.9%                      4.8%                                    7%
  40%          9.3%         14.9%        13.2%                                                                                                                                    Private sector – Business services/
                                                      12.1%                                                                         13.5%
                                                                                                          14.5%                                                                   Communications/Finance/Insurance
                                                                                                                        2.4%
                                                                                                                                                  18.9%
  30%                                                                                                                   4.4%
                                         13.2%                                                                                                                                    Private sector – Health
                            14.9%                                  30.7%                     38.9%
                                                                                                           8.2%
               27.2%
  20%                                                 24.2%                     32.9%
                                                                                                                       19.5%
                                                                                                                                    32.3%         11.9%                           Private sector – Scientific/Technical services

  10%                       18.5%        21.1%                                                            20.3%

               8.3%                                                10.4%                                                8.3%                      10.5%                           Private sector – Other
                                                       7.7%                                   6.7%
                                                                                 3.9%
    0%
              TOTAL          UK       Australia        US        Canada        Japan         China        Brazil       India      Sweden Germany

Source: Going Social, KPMG International, 2011




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
GOING             23
                                                                                                                                                                                                                         SOCIAL




                                                                     Why KPMG?

                                        K
                                               PMG helps organizations to identify and develop business
                                               opportunities available from leveraging social media.
                                               Whether just starting out, already a little experienced
                                        or well-advanced in social media, our global network of
                                        professionals bring a business-centric ‘hype-free’ approach and
                                        a comprehensive social media methodology, tailored to your
                                        specific needs. With experience across many industries, our team
                                        has in-depth knowledge from organizations who have been there
                                        before, and draws on specialist expertise from our strong social
                                        media alliances.



                                        KPMG’s Social Media Approach
                                        Realizing the opportunity that Social Media holds for businesses has led KPMG to
                                        develop a robust methodology, which helps companies to reap the benefits of a
                                        clear and robust social media strategy.
                                        Some recommendations include:
                                        –	 Listening is a key initial stage to effective social media engagement
                                        –	 Experimenting and early learning is a natural part of involvement
                                        –	 Challenging old ways of thinking on community engagement
                                        –	 Embedding social media use across the organization and empowering
                                           employees to speak on behalf of the business




© 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
Tornando-se Social: como as empresas estão aproveitando ao máximo as mídias sociais
Tornando-se Social: como as empresas estão aproveitando ao máximo as mídias sociais
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Tornando-se Social: como as empresas estão aproveitando ao máximo as mídias sociais

  • 1. Going Social How businesses are making the most of social media kpmg.com KPMG INTERNATIONAL
  • 2. Organizations cannot afford not to be listening to what is being said about them, or interacting with their customers in the space where they are spending their time and, increasingly, their money too.  – Malcolm Alder, Partner, KPMG’s Digital Economy practice KPMG in Australia © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 3. Table of Contents 02 Introduction 04  Talking directly to customers 06  Getting it right 08  Benefits outweigh risks 10  Hidden dangers – Bandwidth consumption 12  Hidden dangers – Overestimating time-wasting 14  Hidden dangers – Restricting access 16  Checks and Balances 18  Unexpected benefit – Encouraging advocates 20  Methods and Demographics 23  Why KPMG? © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 4. 2 GOING SOCIAL Introduction P articipating in social media has become a business imperative. More than 70 percent of organizations operating around the world are now active on social media. Many are finding significant benefits and unexpected risks along the way. KPMG surveyed more than 1,800 managers and 2,000 employees at organizations in ten major markets and found that – in many cases – there remains a significant gap between expectation and reality when it comes to social media. The adoption of social media is widespread for businesses in the emerging markets of China, India and Brazil who – on average – are 20 to 30 percentage points more likely to use social media than counterparts in the UK, Australia, Germany or Canada. In part, this may be attributed to the emerging markets’ lower dependence on ‘legacy systems’ that – in more established markets – tends to bind organizations to their long-established channel strategies, as well as the rapidly declining cost of internet access and devices in the developing world. From an industry perspective, retailers and wholesalers seem to slightly lead over all other sectors, though it must be noted that all sectors (except the ‘Other’ segment) were closely grouped within a 10 percent differential. Does your organization use social media? 80% Retail/Wholesale 76.1% 74.0% Business services/Communications/ 72.1% 72.0% 71.3% Finance/Insurance 71.2% Hospitality/Cultural/Recreational services 70% 67.2% Agriculture/Mining/Manufacturing/Construction 59.2% Health 60% Private sector – Scientific/ Technical services Public sector 50% Private sector – Other Managers, n = 1850 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 5. GOING 3 SOCIAL Emerging markets sprint ahead 100% China 82.7% US India 80% 71.5% 70.2% Canada 60% UK Brazil 51.0% 48.2% 68.1% Germany 42.7% 40% Sweden Australia 41.7% 41.6% Japan 27.5% 20% Managers, n = 1850 Source: Going Social, KPMG International, 2011 Key take aways Clearly, social media is rapidly moving up the boardroom some cases, inefficient, unreliable or monitored email agenda, regardless of industry group or ownership systems are foresaken in preference of the faster and structure. And with adoption rates averaging around the more consistent social network channels. In others, a lack 70 percent mark across the board by industry sector, there of alternatives may be driving businesses to adopt social seems to be little doubt that social media is widely seen as networks within the enterprise. a viable and effective business tool. And while the spread between industries was particularly Surprisingly, many of the more developed markets seem thin, there is just cause for retailers and wholesalers to to be lagging behind their peers in the emerging markets, lead the pack. On the one hand, social networks tend indicating significant room for expansion in the advanced to be consumer-focused and therefore provide a cost- economies. effecitve marketing channel. But they also enable retailers and wholesalers to capture a rich source of customer For their part, emerging markets seem to be quickly information to better direct their product development finding that social networks offer yet another opportunity and planning. to leapfrog the competition in the developed markets. In © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 6. 4 GOING SOCIAL Talking directly to customers N ot surprisingly, the majority of businesses use social media to enhance their relationships with their customers. But more than half are also expanding their use of social media to drive innovation in their products and services, and for recruitment. Companies are finding a wide variety of business uses for social media. Around the world, two thirds of respondents suggested that their organizations were either expanding or initiating plans to utilize social media for sales and marketing purposes and six in ten cited use of social media in business development. Almost six in ten respondents also said they communicated directly with customers over social media for customer service purposes. And while somewhat less frequently cited, 57 percent of respondents also suggested that they were either in the process of expanding or about to initiate plans to leverage social media as a catalyst to developing new products or services. Expanding or initiating now 80% Marketing and sales 70% 66% 62% Business development/ 60% 59% 59% 58% research 57% 50% Customer service, e.g. feedback, support, complaints handling 40% Corporate brand and reputation 30% management 20% Recruitment/ Alumni 10% Product and/or service innovation, e.g. co-innovation, 0 crowd-sourcing, knowledge resource Managers, n = 1850 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 7. GOING 5 SOCIAL Plans to use social media to drive innovation We said let’s experiment and let’s try creating our own customer service account…we launched [but] we followed Don’t know traditional corporate processes…minutes into this thing 7.3% Not interested Expanding customers accused us of using robots because it had gone 30.6% 7.1% through our processes, everything was stripped out. Within days we revamped the process and made the Interested but no plans changes quickly.  9.0% Plans to use Initiating in more Social Media than a year to drive We’ve got some core assets like YouTube, our 5.5% innovation corporate blog, Twitter and Facebook accounts where people are seeing some of the things we can do. Now we’re doing a bit more of a deeper dive in with the Initiating in next Initiating now business units to say ‘how do you see social media 12 months 14.1% 26.4% supporting your business objectives’.  Managers, n = 1850 Source: Going Social, KPMG International, 2011 We don’t just talk to people who talk to us. We talk to people who are talking to each other about us. We get points then just for responding. You’re already better off.  Key take aways With more and more business activities now leveraging However, there seems to be every indication social media, the need for a coordinated and consistent that marketing budgets dedicated to social networking approach becomes critical. In part, this is to ensure that social will only increase as the technology becomes more networks are being used properly and appropriately across mature and accepted. For instance, most pundits the business. But it also enables the enterprise to achieve expect retailers to start to combine their social better synergies between individual projects to encourage networking capability with their wholesale systems the sharing of best practices and risk management. and cashier infrastructure to gain greater insight into customer spending patterns and preferences. Others In particular, the need for greater coordination on are talking directly with their customers on Facebook to marketing, business development and product help them develop more customer-friendly products and development will become increasingly important as these retail spaces. three functions begin to engage customers in two-way conversations over social networks. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 8. 6 GOING SOCIAL Getting it right R espondents were clear that an ability to identify new opportunities is the most important factor for ensuring success in social media. Interestingly, less than one in ten suggested that securing dedicated funding for social media programs was a critical requirement. Critical success factors 70% Identifying new social media opportunities 60.3% 60% Listening to or monitoring online conversations about your organization 50% Responding to conversations about your organization on social media sites 43.1% 41.2% Clearly defining a social media strategy 40% 37.1% 38.6% Dedicating funding for social media initiatives 30% Allocating a team/roles to manage the use of social media for work purposes 23.0% 20% 18.9% Defining policies to control/manage social media use 15.0% 10% 8.9% Gaining top management ‘buy in’ for social media initiatives Measuring the impact/success of social media engagement, 0% e.g. tracking numbers of followers, etc Managers, n = 1850 Source: Going Social, KPMG International, 2011 Expanding or initiating now 80 Identifying new social media opportunities 70 68% Listening to or monitoring online conversations about your organization 63% 62% 60% 60% 60% Responding to conversations about your organization on social media sites 60 58% 54% 56% 50 Clearly defining a social media strategy Dedicating funding for social media initiatives 40 Allocating a team/roles to manage the use of social media for work purposes 30 Defining policies to control/manage social media use 20 Gaining top management ‘buy in’ for social media initiatives 10 Measuring the impact/success of social media engagement, e.g. tracking numbers of followers, etc 0 Managers, n = 1850 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 9. GOING 7 SOCIAL Many of the traditional program management tenets also ranked surprisingly Internal stakeholder buy-in [is low for respondents. Measurement was only cited by 15 percent of key], I would’ve invested a lot more respondents, gaining management buy-in by slightly more than a fifth, and even time in that upfront. You need to do it strategy definition and resource planning were cited less than a lot more than you think. You’ve 40 percent of the time. done the presentation but often But when it comes to actual activity, respondents indicated that their people only absorb about ten percent companies were taking a more formal approach in developing their own social and you need to go back again and media program. More than 60 percent reported that they were actively working again to keep on hammering the to define a strategy, develop policies or conduct measurement related to benefits.  social media. However, respondents were least likely to cite specific activity in securing dedicated funding and gaining top management buy-in, both of which are key ingredients to achieving sustainability in any business venture. Key take aways In social media, success is directly related to the quality of Additionally, based on the rather broad and consistent list your ideas, not the size of your budget. And while securing of social media activities, coupled with low management a dedicated budget can certainly provide some benefits buy-in and measurement, there is every indication that such as coordinated spend and strategy, it seems clear that social networking still has a long way to go before it is most organizations see social networking as a functional accepted as a core business strategy. strategy rather than a business one. All of this serves to remind us that we are still really only In fact, the lack of dedicated funding suggests the reality in the early dawn of social media in business. We suspect that social media programs tend to be ‘add-ons’ to existing in a couple of year’s time, the responses to these sorts business strategies, rather than a specific strategy in its own of questions may be very different and that we will see right. So, for example, advertising executives may choose to social media moving far closer to the core of strategy divert budget from traditional advertising to social media to considerations. reflect the changing audience profile, rather than request a dedicated budget to experiment with a new technology. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 10. 8 GOING SOCIAL Benefits outweigh risks A ccording to respondents, social media programs tend to deliver significant returns to the business, often outweighing the risks. In fact, almost 80 percent of respondents say that they have either personally seen or organizationally measured all of the key benefits that were anticipated from their program. Benefits of social media 100 88.8% 86.9% 84.8% 81.9% 79.7% 79.3% 80 60 40 22.9% 18.4% 20 15.9% 14.9% 12.6% 13% 0 Cultivate Job Productivity Wider Attractiveness Public relationships satisfaction gains knowledge to employees profile pool Perceived Experienced Managers, n = 1170 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 11. GOING 9 SOCIAL Has your organization experienced any of the following issues in the last 12 months, What’s the risk, it’s not doing it. by allowing employee access to social media? Not only can someone say 50% 49.20% something whenever they want, they 45.60% can open up a Facebook page 40% themselves and start commenting. 35.00% There is also a limited amount of real 30% Consumption of bandwidth estate and we created our accounts 22.10% Time wasting before launching, gather the assets 20% 19.00% before the launch.  Exposure to malware 10% Sensitive/confidential information To date we’ve had hardly any Negative representation 0% issues – probably a handful of issues. Source: Going Social, KPMG International, 2011 Managers, n = 1170 But given how active our staff are on social media… the policies seem to Companies seem to be experiencing substantial benefits from their social prevail.  media programs. Almost nine out of ten respondents cite wider access to knowledge and enhanced job satisfaction, while more than 80 percent reported cultivating better relationships and developing their organization’s public profile. It is also important to note that more than 80 percent noticed productivity gains as a result of their programs. Our research demonstrates that – once implemented – the benefits clearly outweigh the risks. So, for example, while only around a third of respondents cited time wasting as an experienced risk, more than double that amount claimed to have witnessed productivity gains. Key take aways With more than 80 percent of respondents citing benefits must be viewed against the 80 percent that indicated that and only around 40 percent identifying any one risk, it their public profile had actually been enhanced through seems clear that the exploitation of social networks should employee participation. be an organizational imperative. Organizations considering further expansion into social Executives would be well advised to balance the risks media would be wise to consult with their internal audit of engaging in social media against the opportunity departments at the planning phase of their strategy cost of not participating. So, while almost 20 percent of development to ensure they are asking the right questions respondents suggested that they had experienced some and quantifying the risks appropriately. negative representation as a result of social media use, this © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 12. 10 GOING SOCIAL Hidden dangers – Bandwidth consumption A cross the board, those that have taken the leap into social networking seem to have underestimated both the risks and the rewards of their social networking strategy (although, as we have already discovered, and will continue to see in later chapters, the benefits continue to strongly outweigh the risks). Many respondents to our survey seem to indicate that they had not fully considered the risks inherent in social media before entering the social media fray. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 13. GOING 11 SOCIAL When asked for their top three concerns, more than 20 percent of respondents At a day to day level the biggest without social media programs cited challenges related to IT security, the loss problem with social media at [our of sensitive information, or reduced productivity from time wasted. Challenges organisation] is use of bandwidth.  related to bandwidth and the potential for negative representation were viewed as less of a concern. But according to those with social media programs already in the field, some challenges tend to become more acute as social media programs become institutionalized. For example, bandwidth consumption occurs much more frequently than expected and can blind-side the uninitiated. Key take aways While the higher use of bandwidth seems to have therefore should be easily and rapidly managed by an alert surprised many organizations that now allow some form of and informed IT function. social networking at work, this seems to be indicative of a As a result, organizations contemplating wider access to lack of both preparation and coordination with IT. social networking must work closely with their IT function In truth, both the increased use of bandwidth and the to identify the potential risks and build robust strategies potential for higher levels of malware are both risks that and contingency plans to mitigate any unwanted IT face on a regular basis from a variety of sources and outcomes. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 14. 12 GOING SOCIAL Hidden dangers – Overestimating time-wasting M anagers’ views of how much time employees spend on social media appear to be significantly overestimated, while productivity gains tend to be underestimated. Work and home use Manager 56.2% 22.2% 14.3% 3.6% Employee 55.9% 14.7% 14.3% 3.6% 3.4% 6.2% 0% 20% 40% 60% 80% 100% Work use only Manager 43.8% 19% 22.3% 6.3% 5.8% Employee 39.2% 17.7% 17.7% 5.9% 13.8% Managers think 3% 47.8% 22.5% 19.4% 5% employees using 0% 20% 40% 60% 80% 100% Managers, n = 1850; Employees, n = 2016 More than once a day Once every two weeks Once a day Once a month A few times a week Never Once a week Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 15. GOING 13 SOCIAL According to our research, four out of ten managers in the USA and Australia believe that their organization’s employees are using social media multiple times a day. But this was in direct contrast with employees’ own reports on their frequency of use at 14 percent and 16 percent for the USA and Australia respectively. Additionally, managers tend to have higher usage of social media at work than their employees. More than 85 percent of managers reported using social media at the workplace a few times a week or more, compared to 75 percent of employees. Employees were also much more likely to never use social media than the managers, with almost 14 percent of employees reporting that they never use it compared to just 6 percent of managers. Key take aways Perception does not quite meet reality when it comes to employees wasting time on social networks. This suggests that perceptions of time wasting may be based on the actions of a few individuals who abuse their privileges. However, when juxtaposed against the benefits that organizations report, it seems that they self-admittedly achieve an overall productivity gain from staff. In reality, many of the worries about time wasting are no different from similar concerns when organizations adopted email or telephones: the potential for time wasting is certainly there, but generally it is only those that are determined to waste time that tend to abuse these privileges. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 16. 14 GOING SOCIAL Hidden dangers – Restricting access R estricting access to social networks may not be the panacea that risk-averse organizations expect. For employees blocked from using social media (around one in ten), over half are accessing it anyway, using both their personal devices and work provided technologies. Employee access to socal media 0.70% 0% 20% 40% 60% 80% 100% 5.00% 22% 31% 47% TOTAL 10.60% Blocked 64% 14% 22% Restricted 20% 33% 47% 23.80% Other 26.80% I don’t know Guided 15% 34% 52% Open Guided Open 8% 36% 56% Restricted Blocked I don't know/Other 38% 25% 37% Employees, n = 2016 33.20% Personal Business Both Employees, n = 2016 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 17. GOING 15 SOCIAL Our research found that a third of those working in organizations with blocked We have a social media access were not only still accessing social media, but were also finding ways policy in place for staff and to circumvent the security protocols on their work devices to meet their social franchisees, when we’re looking at networking needs. what customers say, we invariably The study also found that those organizations that block employee access, yet come across staff [making leverage social media in their marketing and business strategies, may face a losing comments].  battle. Almost three quarters of employees expect to have access to social media when they know their organization is using the medium for marketing or other purposes, compared to only 45 percent when the company does not. Job satisfaction levels were also reported to be higher when allowed access, with 63 percent of employees at organizations with open policies citing job satisfaction compared to only 41 percent who are restricted. Key take aways Blocking or severely restricting employee access to social networks may create more risks than it removes. For one, employee morale seems to be closely interlinked to social network access, even more so when the organization itself uses social networks for business objectives, yet restricts employee access to the same sites. Executives may also be tilting at windmills in thinking that banned access to social networks eliminates employee use. Indeed, the survey shows that by restricting or blocking access, many employees tend to move their activity to their own personal devices which are often less secure and completely unmonitored. Organizations with blocked access do not tend to offer employee training or guidance on appropriate social media use, thereby opening themselves up to a range of new and unmanageable risks. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 18. 16 GOING SOCIAL Checks and balances O rganizations often provide employees with guidance on how to most appropriately use social media within the business. Many tend towards formal processes and controls, while others rely on their employees to ‘do the right thing’ in the interest of the business. Almost 60 percent of organizations have either developed a specific policy or set informal expectations around social media. Only around half of all respondents believe that their organization offers specific social media training. More than one in ten employees surveyed had no idea whether their organization had a policy or not. Responses reveal that a significant number of organizations also seem to monitor social media use. 57 percent of management respondents admitting that their organization supervises use, yet only around 40 percent of non- management respondents believed that their organization monitored their use. Similarly, 63 percent of managers noted the potential for organizational reprimands for un-approved use or conduct, but only 55 percent of employees were aware of that possibility. 80% 78.6% 70% 61.6% 63.0% 61.2% 60% 57.2% 52.6% 50% Informal expectation setting 40% Specific social media training 30% General policies on technology use Specific social media policy 20% Organization monitors use 10% Organization reprimands 0 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 19. GOING 17 SOCIAL 0% 20% 40% 60% 80% 100% Informal Employee 46.1% 41.7% 12.2% expectation setting 61.2% 34.5% 4.2% Manager We have a really Specific Employee 41% 52.2% 6.8% straightforward four step social media policy…it is funny, a lot of 52.6% 43.5% 4% training Manager companies have clamped General Employee 71.1% 23.6% 5.3% down and they’ve got an policies on technology intricate detailed policy use Manager 78.6% 18.5% 2.9% about what you can and Specific Employee 51.4% 38.1% 10.6% can’t say on these different social media platforms. But that seems to policy Manager 61.6% 34.4% 3.9% often fly back in the face of Organization Employee 39.8% 45.4% 14.9% people, because it is so easy monitors use to transgress.  Manager 57.2% 37% 5.9% Employee 54.6% 31.6% 13.8% Organization reprimands Manager 63% 30.7% 6.3% Yes No Don’t know Managers, n = 1850; Employees, n = 2016 Source: Going Social, KPMG International, 2011 Key take aways One would be hard pressed to overstate the importance the organization should generally be the very first step of a social networking policy. Clear, practical and concise that an organization takes on the path to social network policies supported by appropriate training should be adoption. high on the agenda to give employees the confidence Training is also critical: there is no use maintaining a social to be active in social media, while reducing risk by media policy if employees are unsure how to comply with knowing the boundaries within which they should act. it, or – worse still – unaware of its existence. In fact, setting the rules of engagement and use for © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 20. 18 GOING SOCIAL Unexpected benefit – Encouraging advocates M any organizations are finding that – with proper training and expectation setting – employees often become strong advocates for the business. And while these activities will not necessarily deter those determined to make negative comments, organizations seem to have much to gain from implementing smart and appropriate guiderails. 0 20 40 60 80 100 Yes 5.7% 7% 34.2% 37.9% 15.2% Informal Education No 8.5% 9.4% 43.8% 31.7% 6.7% Yes 4.5% 5.8% 32.2% 40.6% 16.9% Specific Training on SM No 9.8% 10.7% 44.1% 28.4% 7.1% Yes 6.5% 8.5% 38.7% 34.7% 11.6% General policies No 10.4% 8.2% 41.5% 30.7% 9.4% Yes 6.3% 7.4% 37% 36.4% 12.8% Specific policies on SM No 8.9% 8.4% 42.5% 30.2% 10% Yes 7.7% 5.8% 34.3% 38.3% 13.9% Organization monitors use No 6.8% 10.5% 39.9% 32.7% 10.1% Yes 7.6% 7.3% 36.4% 35.4% 13.3% Organization warns/reprimands No 6.8% 10.5% 39.9% 32.7% 10.1% Strongly disagree Disagree Neutral Agree Strongly agree Employees, n = 2016 Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 21. GOING 19 SOCIAL Interestingly, guiderails and training seem to have little impact on the frequency We don’t have a very large team of negative employee comments: 19 percent of employees who work for an of people working on social. So organisation with a general policy are likely to post or have posted negative scalability is one of the aspects that comments compared to 16 percent employed where there is only a specific policy. I’m looking at. How to build up the However, the likelihood of making positive comments appears to increase skills of our colleagues and dramatically when employees are given either specific training on social media potentially create 5500 [employee] use or informal expectation setting by managers. More than half (57 percent) of advocates that are in social. Actually employees with specific training are likely to make a positive comment compared getting them out there to tell our to only 36 percent without. Similarly, 53 percent of employees with informal story is quite the challenge.  expectation setting are likely to post positive comments compared to only 38 percent without. Key take aways These findings indicate that – while negative employee their organizational or brand profile; rather it is about comments on social networks may be almost impossible to empowering the workforce to speak and advocate on stamp out – organizations that properly deploy social media behalf of the organization within public forums. Once training can influence the likelihood that their employees will again, this means providing clear policies and effective post positive comments about the organization. training (both formal and informal) to help employees understand and follow the rules of social media This is not about incentivising employees to curry engagement. favor with their managers and leaders by ‘fanning’ © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 22. 20 GOING SOCIAL Methods and demographics K PMG’s survey about external social media stances, uses and approaches by organizations and employees was completed by a total of 1850 managers and 2016 employees from 10 countries. The survey was administered online during April and May 2011. Data from the survey was analyzed by professionals from KPMG’s Technology, Media and Telecommunications practice. Additional insight and context was provided by regional subject matter experts from across KPMG’s global network of experienced professionals. To help ensure the data was representative of the target populations, the responses were weighted to reflect the relative sizes of the employee populations per country for employees and the number of enterprises per country for managers. Overall, respondents were from a wide range of industries, including: financial and insurance services, mining and agriculture, science, and government. 19 percent of employees and 8 percent of managers worked in the public sector, with the remainder in the private sector. Of the managers, 11 percent were chief executive officers/business owners, 26 percent were senior executives and 63 percent were managers. © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 23. GOING 21 SOCIAL Employees 100% 6.5% 8% 12.3% 11.4% 14.5% 13.9% 17.2% 17% 18.8% 6% 90% 20.2% 4% 26.1% 3.5% 5% 8.5% 9.9% 7.4% 80% 4.5% 13.8% 7.5% Public sector/Government 5% 8.4% 4% 3.5% 15.1% 6.9% 9.9% 5% 1% Private sector – Agriculture/Mining/ 70% 14.5% 4.5% 9.4% 15% 11.4% 24.5% 3.9% Manufacturing/Construction 3.3% 14.9% 2% 20.2% 23.2% 11.4% 60% 1.5% 4.5% 3.5% Private sector – Retail/Wholesale 15.8% 21% 12.5% 12.4% 4% 29.1% 10.5% 50% 13.9% 3.5% 6.4% 2.5% Private sector – Hospitality/Cultural/ 3% Recreational services 3.4% 7.5% 5.9% 4.8% 9.5% 40% Private sector – Business services/ 10.9% 5.1% 7.9% 4.4% 24.6% Communications/Finance/Insurance 18.7% 30% 30% 56.2% 14.3% 10.4% 13.8% Private sector – Health 2.5% 44.6% 20% 38.5% 36.5% 3.4% 32.2% 5.4% Private sector – Scientific/Technical services 24.1% 9.9% 10% 19.3% 21.3% 17% 13.3% Private sector – Other 7.9% 0% TOTAL UK Australia US Canada Japan China Brazil India Sweden Germany Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 24. 22 GOING SOCIAL Managers 100% 2.1% 3.4% 9.9% 10.6% 7.8% 10.6% 10.5% 14.9% 15.1% 8.3% 16.8% 18.4% 90% 4.2% 15.9% 5.8% 2.9% 3.1% 12.2% 5.2% 11.2% 3.1% 5.8% 80% 5.1% 4.7% 6.3% Public sector/Government 3.8% 7.7% 5.8% 15.6% 20.8% 4.9% 7% 18.2% 3.4% Private sector – Agriculture/Mining/ 70% 22.2% 15.4% 4.9% Manufacturing/Construction 22.6% 22.1% 29.5% 6.3% 8.3% 60% 23.7% 23.1% 6.3% 22.7% Private sector – Retail/Wholesale 5.8% 6.2% 9.6% 11.5% Private sector – Hospitality/Cultural/ 50% 3.2% 17.2% 29.8% 4.5% 3.9% Recreational services 15.9% 4.8% 7% 40% 9.3% 14.9% 13.2% Private sector – Business services/ 12.1% 13.5% 14.5% Communications/Finance/Insurance 2.4% 18.9% 30% 4.4% 13.2% Private sector – Health 14.9% 30.7% 38.9% 8.2% 27.2% 20% 24.2% 32.9% 19.5% 32.3% 11.9% Private sector – Scientific/Technical services 10% 18.5% 21.1% 20.3% 8.3% 10.4% 8.3% 10.5% Private sector – Other 7.7% 6.7% 3.9% 0% TOTAL UK Australia US Canada Japan China Brazil India Sweden Germany Source: Going Social, KPMG International, 2011 © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.
  • 25. GOING 23 SOCIAL Why KPMG? K PMG helps organizations to identify and develop business opportunities available from leveraging social media. Whether just starting out, already a little experienced or well-advanced in social media, our global network of professionals bring a business-centric ‘hype-free’ approach and a comprehensive social media methodology, tailored to your specific needs. With experience across many industries, our team has in-depth knowledge from organizations who have been there before, and draws on specialist expertise from our strong social media alliances. KPMG’s Social Media Approach Realizing the opportunity that Social Media holds for businesses has led KPMG to develop a robust methodology, which helps companies to reap the benefits of a clear and robust social media strategy. Some recommendations include: – Listening is a key initial stage to effective social media engagement – Experimenting and early learning is a natural part of involvement – Challenging old ways of thinking on community engagement – Embedding social media use across the organization and empowering employees to speak on behalf of the business © 2011 KPMG International Cooperative (“KPMG International”), a Swiss entity. Member firms of the KPMG network of independent firms are affiliated with KPMG International. KPMG International provides no client services. All rights reserved.