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2010 Nalis Presentation1

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2010 Nalis Presentation1

  1. 1. 9/22/10<br />Recent developments at the Bodleian Libraries, University of Oxford <br />Richard Ovenden: Associate Director<br />and Keeper of Special Collections<br />NALIS Sofia, September, 2010<br />
  2. 2. Summary<br />9/22/10<br />Organisational overview of The Bodleian Libraries<br />Changes: Buildings<br />Changes: IT infrastructure<br />Changes: Digitization<br />Changes: Funding<br />
  3. 3. 9/22/10<br />OCLC Presentation<br />
  4. 4. Bodleian Libraries: Organisational Background<br />Libraries in Oxford University: 100+<br /> Of which:<br />40 Bodleian<br />20+ non-Bodleian departmental libraries <br />39 college libraries<br />Municipal and private libraries<br />
  5. 5. Bodleian Libraries<br />> 580 staff (520 fte)<br />40 libraries<br />Budget > £32m<br />Collections: 11 million printed items<br />1.5 million maps<br />.5 million printed music scores<br />Millions of manuscripts and archives<br />30,000 electronic journals<br />156 miles of shelving, including repository space<br />
  6. 6. Bodleian Libraries: In October 2009<br />80,000 registered readers<br />30,000 had no Oxford connection<br />148,000 readers used our physical spaces<br />More than 350,000 searches of our online catalogue were made<br />44,000 printed books were fetched from the Bodleian stacks<br />2,000 manuscripts were consulted from the collections<br />800 files were consulted from the Conservative Party Archives alone<br />
  7. 7. Bodleian Libraries: Collection Highlights<br />Western Medieval Manuscripts<br />Rare printed books<br />Music<br />Oriental Collections<br />Modern literary and historical archives<br />9/22/10<br />
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  13. 13. RLG Europe Presentation, Oxford, April 2010<br />
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  19. 19. Change: Buildings<br />Integrated Estates Plan - aims to modernise facilities and drive operational efficiencies to lower running costs<br />Bodleian Depository<br />8.4m volumes / 20 years growth<br />3-5,000 new books a week<br />New Bodleian<br />Special Collections Research Centre<br />Humanities Library on ROQ site<br />1m volumes for lending<br />Group study / new technology spaces<br />
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  24. 24. RLG Europe Presentation, Oxford, April 2010<br />
  25. 25.
  26. 26. 9/22/10<br />
  27. 27. 9/22/10<br />Forming the entrance – Proposed Perspective View from Broad Street - West<br />
  28. 28. 9/22/10<br />Ground Floor Public Areas – Perspective View of Proposed Entrance Hall<br />
  29. 29. 9/22/10<br />Reader Access Areas – Perspective View of Proposed General Enquiries<br />
  30. 30. 9/22/10<br />Reader Access Areas – Reading room 3 – Perspective view<br />
  31. 31. Change: IT Infrastructure<br />Integrated Library System<br />Search technology<br />Federation of Catalogues and Search within Oxford<br />Individualised acquisition and circulation (through ADMs)<br />Discovery layer to unify different data sources<br />University level authentication (Shibboleth)<br />9/22/10<br />
  32. 32. Integrated Library System<br />Replacement of a GEAC Advance system with Exlibris’s Aleph<br />Large database<br />6.7m records in main database<br />10m holdings records<br />3 m records in the ‘pool’ (UK National bibliography)<br />8m LC Authority records<br />Federated catalogue for about 90 Oxford libraries<br />Each with their own ADMs<br />PRIMO as the front end<br />Integrated with Metalib, SFX, bX<br />Funding model<br />9/22/10<br />
  33. 33. USERS<br />DIGITAL IMAGE/FULL TEXT<br />REQUESTING SYSTEMS<br />BOOKS & MANUSCRIPTS<br />SEARCH (PRIMO)<br />Digital Library resources<br />METALIB<br />LICENSED RESOURCES<br />INSTITUTIONAL REPOSITORY<br />SFX<br />ILS<br />DIGITAL ASSET<br />MANAGEMENT SYSTEM<br />(FEDORA)<br />EAD<br />RESEARCH DATA<br />FULL TEXT <br />DIGITAL IMAGES<br />DIGITAL ARCHIVES (BEAM)<br />
  34. 34. ILS Support Team<br />Head of Section<br />Database Applications & Projects Manager (Grade 9) <br /> <br />Database applications team<br />Applications programmer and support (Grade 7) <br />Applications programmer and support (Grade 7) <br />Applications programmer and support (Grade 7) <br />System Librarians team<br />System Librarian and Trainer (Grade 7)rade 7) <br />Training Assistant (part time) (Grade 3) <br /> <br />Stock moement support <br />Stock movement programmer (Grade 6) <br />Inventory control programmer (Grade 6) <br />9/22/10<br />
  35. 35. Digital Library Systems and Services<br />9/22/10<br />
  36. 36. Change: Search<br />Emphasis on retro-conversion<br />Integration of search within existing library collections and resources through PRIMO (SOLO)<br />Institutional Repository<br />Inward integration within the University (VLE, VRE, subject repositories, Research management systems)<br />Outward integration with other discovery systems (Google, WorldCat, Flickr, YouTube)<br />
  37. 37. 9/22/10<br />
  38. 38. 9/22/10<br />NALIS Presentation<br />The uniformity of e-resources<br />Its so easy …<br />
  39. 39. PRIMO SEARCHES: the Google effect!<br />9/22/10<br />
  40. 40. PRIMO searches: the last two years<br />9/22/10<br />
  41. 41. OPAC vs PRIMO<br />
  42. 42. CHANGE: DIGITIZATION<br />
  43. 43. Digitization<br />Early experiment: Ballads Database,<br />High res imaging: Early Manuscripts at Oxford<br />Mellon Foundation support to increase the range of digital collections<br />Partnership with Google from 2004<br />Now over 150 million pages scanned<br />Circa 1 million images<br />Text encoding work: 35,000 works (4m pages) encoded in joint project with University of Michigan <br />9/22/10<br />
  44. 44. 9/22/10<br />OCLC Presentation<br />
  45. 45. Wednesday, September 22, 2010<br />Oxford Trainees Presentation<br />45<br />
  46. 46. Wednesday, September 22, 2010<br />Oxford Trainees Presentation<br />46<br />
  47. 47. 9/22/10<br />OCLC Presentation<br />
  48. 48. 9/22/10<br />OCLC Presentation<br />
  49. 49. 9/22/10<br />OCLC Presentation<br />
  50. 50. 9/22/10<br />OCLC Presentation<br />
  51. 51. 9/22/10<br />OCLC Presentation<br />
  52. 52. Digital Infrastructure<br />Key component of digital collections strategy<br />As investment in digital collections grows, expenditure on preserving digital must rise <br />Reference to accepted open standards: OAIS, METS, XML<br />Digital Asset Management System (DAMS)<br />Built on FEDORA digital library<br />Sun Honeycomb storage technology<br />Different application layers built on top<br />Institutional repository; Images; Research data<br />Automated processing wherever possible<br />BEAM (Bodleian Electronic Archives and Manuscripts)<br />A DAMS layer, designed to preserve the digital equivalents of personal archives (email, blogs, webpages, etc)<br />9/22/10<br />
  53. 53. 9/22/10<br />
  54. 54. 9/22/10<br />
  55. 55. 9/22/10<br />
  56. 56. 56<br />Personal digital collections: new phenomenon, new problem<br /><ul><li>Bodleian a major repository of private papers
  57. 57. Politics: 6 British Prime Ministers, etc
  58. 58. Literature: Tolkien, Kafka, C S Lewis etc
  59. 59. Intellectuals: Isaiah Berlin, Bruce Chatwin etc
  60. 60. Organisations: Conservative Party, Anti-Apartheid Movement etc
  61. 61. Rapid growth in personal media capture: depth and breadth:
  62. 62. Digital images, video, sound, personal digitization
  63. 63. Standard ‘Office’ materials: email, word processed files, spreadsheets
  64. 64. Communication media: webpages, blogs</li></li></ul><li>57<br />Acquisition from older media<br /><ul><li>Equipment, software and documentation</li></ul>Acquire, store and maintain<br /><ul><li>Slow, specialist, but small-ish quantities
  65. 65. Draw on enthusiast expertise
  66. 66. Develop and document processes
  67. 67. Processes obliterate metadata</li></li></ul><li>58<br />From manual to automated (mass) extraction<br /><ul><li>Modern offline media in archival collections – more of it.
  68. 68. Currently: imaged disk by disk
  69. 69. Post futureArch:</li></ul>En masse forensic imaging<br />Error logs<br />Hashing<br />Analysis of disks<br />Operates unattended<br />Up to 100 discs at once<br />Up to 150 diskettes at once<br />
  70. 70. RLG Europe Presentation, Oxford, April 2010<br />
  71. 71. Changes: Funding<br />75% of the Bodleian funds come from the University.<br />University’s funding from the State is under pressure<br />Bodleian increasingly dependent on its own income:<br />Endowments<br />Shop and merchandise<br />Tours, filming etc<br />Digital collections (licensing)<br />Fundraising through philanthropy and research grants<br />2010-12 funds cut by 10%<br />Bodleian’s own income needs to rise to 35% of total funding<br />9/22/10<br />
  72. 72. Changes: Funding: New Partnerships<br />http://www.nytimes.com/2010/09/26/magazine/26kafka-t.html?pagewanted=1&_r=1<br />9/22/10<br />
  73. 73. Changes: Funding: New Partnerships<br />9/22/10<br />
  74. 74. Changes: Funding: New Partnerships<br />Coming in 2011:<br />BodReader: An eBook reading interface that allows you to call digitisedboosk from the Bodleian ‘stacks’, read, annotate, and save them to you ‘Bod Shelf’.<br />Bod Apps: Partnerships with local businesses to allow guided tours of the historic library buildings<br />Bodleian publishing will launch first eBooks.<br />9/22/10<br />
  75. 75. RLG Europe Presentation, Oxford, April 2010<br />
  76. 76. 9/22/10<br />OCLC Presentation<br />Richard Ovenden<br />Keeper of Special Collections and Associate Director<br />richard.ovenden@ouls.ox.ac.uk<br /> 44 1865 2877158<br />

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