Managing remote teams is to nurture, guide and support team members. This is a helpful guide for managers to make employees engaged and increase team collaboration. Originally published at https://www.ringcentral.co.uk/blog/managing-remote-teams/

1. © 2019 RingCentral, Inc. All rights reserved.
How to Increase Team Collaboration
Managing Remote Teams
Originally published at RingCentral UK Blog

2. 2 | © 2019 RingCentral, Inc. All rights reserved.
International Data Corporation
”
Deskless employees will make up 72% of the American
workforce by 2020

3. 3 | © 2019 RingCentral, Inc. All rights reserved.
OddsMonkey
”
Half of the UK workforce will be working remotely by
2020

4. 4 | © 2019 RingCentral, Inc. All rights reserved.
A remote team is any group of
professionals that don’t necessarily
work from a specific location. These
individuals may come from different
time zones, have unique skills, and
represent disparate cultures.
What is a remote
team?

5. 5 | © 2019 RingCentral, Inc. All rights reserved.
Polycom, Inc
Global Survey of
24,000+ workers
unearths the ‘need’ for
flexibility in the
workplace in order for
business to thrive.

6. Tips on Managing Remote
Teams

7. As a leader and manager in your
team, you’ll be the icon that
others turn to for guidance. You
can’t expect your remote workers
to communicate openly and
transparently if you don’t do the
same thing for them.
1. Encourage
Transparency
Remember to:
● Set out clear roles and responsibilities
● Discuss concerns, expectations, and targets
frequently with employees
● Schedule work hours, holidays, meetings and
calendar ground rules
● Track projects and performance through remote
work management tools
● Encourage honesty and transparency in work.

8. 8 | © 2019 RingCentral, Inc. All rights reserved.
2. Practice constant
communication.
Giving your people time to chat and bond is
an excellent way to boost the efficacy of
future team collaboration efforts.

9. 9 | © 2019 RingCentral, Inc. All rights reserved.
3. Use the Right Tools to Keep
Teams Organised
● Collaboration and file sharing tools
● Video conferencing, audio conferencing
and instant messaging
● Calendar and scheduling tools
● Project management and tracking
software
● Storage and automatic backup tools

10. 10 | © 2019 RingCentral, Inc. All rights reserved.
4. Encourage Better Relationships
between Employees
When your people are dispersed all around
the world, it’s difficult for them to feel any
kind of emotional connection to you or the
other workers in your team. However, if you
can commit some time to develop
relationships between your people, that can
all change.

11. 11 | © 2019 RingCentral, Inc. All rights reserved.
Challenges in Managing Remote
Teams and How to Solve them
CHALLENGE: Different Time Zones
SOLUTION: Ask your team members to
work at certain periods in the day that
will keep them connected with the rest
of your team.
CHALLENGE: Ensuring Collaboration
and Communication
SOLUTION: Collaborative tools are one
of the most important assets that a
business leader can have when it
comes to managing remote teams.

12. Best Practices for Remote
Team Management

13. 13 | © 2019 RingCentral, Inc. All rights reserved.
Setting Boundaries and
Expectations
Setting boundaries and expectations early on will
help to keep everyone on the same track. Some
points to cover include:
● When everyone needs to be available,
● What communication strategies you use
● Whether meetings are mandatory or voluntary
● How project deadlines are laid out

14. 14 | © 2019 RingCentral, Inc. All rights reserved.
Embrace and Encourage
Diversity
The more diverse your team is, the easier it is for
you to access a range of insights and inputs from
different people.

15. 15 | © 2019 RingCentral, Inc. All rights reserved.
Work on Your
Communication Skills
Make sure that everyone in your team knows how
to communicate effectively. To begin with, ensure
that each member of your group knows who they
can turn to for help and when.

16. Remember, just because your people are out of sight, doesn’t mean that they
should be out of mind. Give them the tools and structure they need to thrive,
and your entire organisation will benefit.

17. 17 | © 2019 RingCentral, Inc. All rights reserved.
Related Resources:
Remote Working Resources Hub
All your essential remote working resources in one place.
Watch webinars, download the ebook and
read remote working blogs.
A Guide to Remote Working Ebook
Prepare your business for remote work through
cloud communications.
Working Remotely: The 2020 Recipe to High
Productivity
Here are some the remote working tips for
team collaboration and high productivity