Productivity Hacks and Apps for Lawyers
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This document discusses productivity hacks and apps for lawyers. It notes that 54% of lawyers suffer from a lack of internal efficiency. It then provides tips in several areas: calendaring and scheduling, email management, drafting and editing, time tracking, and mobility. For calendaring, it suggests implementing power hours, scheduling morning meetings with staff, and using calendars to map out time blocks. For email, it recommends scheduling specific times to check email and using email management tools. For drafting, it suggests creating forms libraries and using document generation software. For time tracking, it advises billing as you work and batching billing tasks. Finally, for mobility, it recommends ensuring key tools are mobile and using cloud-based document storage
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Productivity Hacks and Apps for Lawyers
- 2. 54% Suffer from a lack of internal efficiency 888-431-1529 rocketmatter.com
- 4. 3 mins and 5 seconds Average rate of work-day interruptions 888-431-1529 rocketmatter.com
- 5. 23 mins and 15 seconds To get back where you left off 888-431-1529 rocketmatter.com
- 6. GOAL: Limit interruptions and make working hours more productive 888-431-1529 rocketmatter.com
- 7. Agenda •Calendaring and Scheduling • Email Management • Drafting and Editing • Time Tracking • Mobility 888-431-1529 rocketmatter.com
- 8. 888-431-1529 rocketmatter.com Calendaring Hacks • Start implementing Power Hours or Pomodoros • Calendar a 10-15 min meeting with your staff each morning • Make sure to sync your calendar to your practice management software • Schedule time to be happier • Use your calendar to map out your time blocks • Set the goal to do 2-3 important things per day
- 10. 888-431-1529 rocketmatter.com Scheduling Hacks •Use features to set up different meeting types •Accept payment in advance for consultations •Use tools to pick the best meeting time for multiple parties •Set specific rules with staff regarding internal scheduling of events
- 12. 888-431-1529 rocketmatter.com Email Hacks • Schedule specific times to check email • Turn desktop notifications off • Keep your email app closed • Use email digest services • Automate text and responses where you can • Use email scheduling tools • Develop an email workflow or “rules”
- 14. 888-431-1529 rocketmatter.com Delete/Archive Defer Delegate Respond Do Inbox Zero Using Technology Such as SaneBox SaneLater, SaneBlackHole, Custom SaneSnooze SaneReminders SaneReminders Star/Flag At the end of the day SaneSnooze whatever is left = Inbox Zero
- 15. 888-431-1529 rocketmatter.com Drafting Hacks •Create a forms library and use document generation software •Create a standard clauses and responses database • Use technology to save time proofreading and editing •Minimize interruptions while doing focused work (Power Hour)
- 16. 888-431-1529 rocketmatter.com Make Your Text More Productive
- 17. 888-431-1529 rocketmatter.com Drafting and Editing
- 18. 888-431-1529 rocketmatter.com Time Tracking and Billing Hacks • Bill as you work • Dictate your time • Run pre-bills to minimize errors • Do your billing in batches • Email invoices and accept electronic payments when you can • Delegate follow-ups to a VA or part-time staff member
- 20. Time Tracking Apps 888-431-1529 rocketmatter.com
- 21. 888-431-1529 rocketmatter.com Mobility Hacks • Make sure you have the mobile version of your most important tech tools • Have an easy way to sync and access firm contacts • Use cloud-based document storage • Use scanner apps or Fujitsu ScanSnap cloud to digitize documents • Track time on-the-go • View, edit and annotate PDF files from anywhere
- 23. Case Management System Legal practice management software can include calendaring, conflict checking, time and billing, case management, accounting, and document storage. 888-431-1529 rocketmatter.com th
- 24. Key Features • Contact/Client Management • Conflict Checking • Calendaring • Tasks • Time and Billing 888-431-1529 rocketmatter.com • Email Archiving • Electronic Document Storage • Client Portal • Trust Accounting • Accounting Software Integration
- 25. Don’t waste time remembering passwords! Try 1Password, LastPass, Dashlane LIAMEM$AIHYCMNAIFLH 888-431-1529 rocketmatter.com
- 26. Top 7 Productivity Hygiene Hacks 1. Get at least seven hours of sleep 2. Stay hydrated 3. Drink coffee at the right time(s) 4. Put a second monitor on your desk 5. Get into a habit of regular exercise 6. Start a meditation or mindfulness practice 7. Think about what you’re eating, and when 888-431-1529 rocketmatter.com
- 27. 888-431-1529 rocketmatter.com Visit us at www.rocketmatter.com or call 866-710-1845
- 28. Nefra MacDonald | nefra@rocketmatter.com Thank You!