How to Host a Successful Agile Stand-up Meeting.
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The stand-up meeting is considered an important agile practice but why is it so important and how to you get started with this unusual meeting format? When you watch experienced teams run a stand-up, it seems so easy but what are the secret ingredients to hosting a great stand-up meeting? How do you move from the usual 1-hour snore fest status meeting to a short, sharp, engaged, active and valuable ritual? I use the Host Leadership metaphor to help to think about all the aspects needed to run a successful standup meeting.
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How to Host a Successful Agile Stand-up Meeting.
- 1. How to Host a Successful Stand-Up Meeting Rod Sherwin Solutioneer, Model Thinking @RodSherwin https://au.linkedin.com/in/rodsherwin
- 3. Quick Update – 1 mins in total ● What did you do on the weekend? ● What will you do at work tomorrow?
- 4. Quick Update - Debrief ● What did you experience? ● What did you learn? ● How did it feel?
- 5. What is a stand-up meeting? Daily team-meetings to make commitments to [fellow] team members. The daily commitments allows participants to know about potential challenges as well as to coordinate efforts to resolve difficult and/or time-consuming issues. – Wikipedia
- 6. Agile Values? ● Individuals and interactions over processes and tools ● Working software over comprehensive documentation ● Customer collaboration over contract negotiation ● Responding to change over following a plan http://agilemanifesto.org/
- 7. Agile Principles? #2 #4 #6 #11
- 8. Why do stand-up meetings work? ● Frequent face-to-face syncronisation of the team to the work and product direction
- 9. Why do stand-up meetings work? ● Team self-organises to solve issues – asking for and offering help ● “Kill the monster while it’s small”
- 10. Why do stand-up meetings work? ● Daily comms within, into, and out of the team ● Trigger for before and after comms
- 11. Why do stand-up meetings work? ● Make progress visible – motivation and momentum
- 12. Why do stand-up meetings work? ● Team sharing and bonding
- 13. Slow down to go faster “If you want me to speak for two minutes you give me a notification of two weeks; if you want me to speak for five minutes, I should have a notification of one week, but if you want me to talk all day, here I am.” – Anonymous
- 14. Host Leadership by Mark McGerow & Helen Bailey www.hostleadership.com
- 15. Who hosts your team?
- 16. Initiator ● How did your self-organising team decide to have a daily stand-up? ● Did everyone give consent? ● Get things moving – small steps
- 17. Inviter ● Invite the team to participate ● Anyone else with work on the wall ● Everyone welcome to attend, listen and possibly contribute
- 18. Space Creator ● Where are you having your stand-up? ● Ok for the number of people? ● Materials? ● Creative, emergent, problem solving space?
- 19. Space Creator ● Can the team customise their space? ● Proximity to other teams? ● Virtual space – video screens, standing height ● What messages is your space conveying?
- 20. Space Creator - Wall ● Virtual teams – duplicated wall or software wall ● Is all work on the wall? ● How easily can you adjust your wall?
- 21. Gatekeeper ● What time? ● Signals to start & end meeting. Other rituals? ● On topic or take offline ● Welcome and introduce visitors
- 22. Connector ● Asking for help – offering connections ● Dependencies – double-linking? ● Personal updates
- 23. Co-Participant
- 25. Scrum Format ● Round robin ● Answer 3 questions: – What did I do yesterday? – What am I planning for today? – Any blockers?
- 26. Variations ● What did I do or learn yesterday that is important or interesting to the team? ● What am I going to do today, and whom do I need to collaborate with? ● What's preventing me from working intelligently and efficiently towards the team's goals? Ref: Rob Myers
- 27. Variations What happended since the last meeting that you didn't expect? Ref: Elise Keith, Lucid Meetings
- 28. Walking the Wall ● Work across the wall from right to left e.g. – New cards in Done – Cards in QA – Cards in Doing – New cards
- 30. Next Steps
- 32. References ● It's Not Just Standing Up: Patterns for Daily Standup Meetings – Jason Yip ● Consent based decision making – Bernhard Bockelbrink and James Priest