A ppt on Oral Presentation and Handling Questions.

1. RESEARCH METHODS FOR MANAGERS
Presentation by
Afsal Mohammed
Sabari Nath J

2. ORAL PRESENTATION
&
HANDLING QUESTIONS

3. ORAL PRESENTATION
Outline
• Planning
• Preparation
• Practice
• Performance
• Questions

4. PLANNING
• Who are you talking to?
• Why are you talking to them?
• How long have you got?
• What topic are you going to tell?

5. PREPARATION
• Outline and sketch slides
• Prepare slides
• Proof read
• Prepare notes

6. PRACTICE
• Practice, practice, practice
• Get feedback, and use it.
• Be ruthless - delete unnecessary information

7. PERFORMANCE
• Speak loudly & clearly
• Use short simple sentences
• Avoid jargon & abbrev.
• Vary pitch, tone, volume, speed and pauses
• Avoid distracting mannerisms
• Relax, be enthusiastic

8. CONTD..
• Make eye contact
• Keep an eye on the time remaining
• Explain figures, and
• point to important aspects
• Give a clear and concise summary, then stop.
• Don’t go overtime..Ever.

9. STRUCTURE OF A TEN-MINUTE TALK
• Background (1-2 slides)
• Aim of the study (1 slide – essential!)
• Brief methods (1 slide)
• Results (4-8 slides)
• Summary (1 slide)
• Conclusions (1 slide)
• Make it sexy!

10. NEED FOR ORAL PRESENTATION
• It is a useful supplement to written research reports.
• They give listeners the opportunity to raise questions.
• Clarify ambiguous issues or points.
• The researcher must be well prepared to defend the
results of hisher written report.

11. CONTD..
• The researcher should try to maintain good
communication with the listeners.
• Avoid technical jargons.
• Maintain Eye contact with all listeners.
• Multimedia aids is another option.

12. HANDLING QUESTIONS
• You are the expert
• Prepare among friends
• Insist that they challenge you
• It’s OK to say you don’t know, or haven’t done the
experiment yet.
• The three “D”’s
• Defend
• Deflect
• Defer(delay)

13. CONTD..
• Before presentation
• Anticipate questions
• During question and answer session
• Listen to entire question;
• make sure you understand it
• Repeat question out loud
• Credit person for asking question
• Respond to question honestly and
the best way you can

14. CONTD..
• If you cannot answer,
– Redirect question to audience
– Offer to find out answer later
• Check clarity of your response
before taking on next question
• Try not to contradict each other
when giving a team presentation