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End-to-End Process for Accounts Receivable Author: Scott A. MacDonald Course design: AlphaMac Resources, Inc. (c) 2010 AlphaMac Resources, Inc.  All Rights Reserved  316.209.7400 www.alphamac.com Distributed by: Alliance Training & Consulting, Inc. 8900 Indian Creek Parkway, Suite 270 Overland Park, KS 66210-1510 913.385.5515 www.alliancetac.com SMA Solar Technologies Course Instructor:  Miles Hutchinson
Objectives of this Course ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
A/R Lifecycle Management of Cash Flow Prospective New Client Legal action for non-payment (c) 2010 AlphaMac Resources, Inc. all rights reserved. Up-to-date Written Policies and Procedures Outsource non-core competency Evaluate customer pre and post sale – good intelligence Reduce risk with credit products or other means Performance measures and periodic evaluation of economic conditions Properly staffed and trained Tracking Tools
4 Pillars of Accounts Receivable (c) 2010 AlphaMac Resources, Inc. all rights reserved. Document  Policies &  Procedures Measure &  Monitor Post-Sale Pre-Sale Analysis and qualification process to reduce credit risk up front. EVALUATION Measure internal processes and monitor customer behavior. M&M Get control over your cash flow by making your receivables work for you. PROCEDURES Cash application,  payment history, collections and cash flow, etc  COLLECTION
Property & Equipment Cash, Investments, & Foreign Currency Exposure Liability Insurance Inventory Insured & / or Actively Managed Uninsured & Not actively Managed Borrowing & Interco Lending Accounts Receivable (c) 2010 AlphaMac Resources, Inc. all rights reserved. Business Risks
What do you think? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2009 AlphaMac Resources, Inc. All Rights Reserved
Accounts Receivable ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Customer Vetting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Customer Vetting (continued) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2009 AlphaMac Resources, Inc. All Rights Reserved
Customer Monitoring ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
When do you call about payment? ,[object Object],[object Object],[object Object],[object Object],(c) 2009 AlphaMac Resources, Inc. All Rights Reserved
Something You Need to Know ,[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
One More Thing to Know ,[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Accounts Receivable Aging ,[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Case Study #1 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Case Study #2 ,[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Credit Reports ,[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Credit Insurance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Other Risk Mitigation Strategies ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Use of Factoring ,[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Following Terms of the Contract ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Cash Applications ,[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Best Practices A/R Function ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
What to do when you aren’t getting paid. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
In-House Collections ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
In-House Collections (continued) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
10 Top Reasons Businesses Fail with Internal Collection Initiatives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Courtesy Creditors Resource Group
Group Exercise ,[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
When to Use Outside Collectors ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
What to look at in a Collection Agency ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
(c) 2010 AlphaMac Resources, Inc. all rights reserved. "Witch" to help collection agency Jan 08, 2009 TBT Staff in cooperation with BNS  http://www.baltictimes.com/news/articles/22087/ VILNIUS - The Skolu Isieskojimo Biuras debt collection agency has begun working with Vilija Lobaciuviene, Lithuania's so-called chief "witch," to help out with debt recovery from companies that won't pay up.  "We will first look into problems with serious debtors, who repeatedly and consciously fail to up even when not faced with financial difficulties", the collection agency said in a statement. Lobaciuviene plans to apply various non-traditional methods in her practice, including corrections to an entrepreneur's biofield, meditation and suggestive measures. The bureau announced having signed an agreement with Lobaciuviene, head of the Folk Medicine Center. The collection agency assures that none of the measures to be applied could have a negative effect on an individuals psychological well-being.
Financial Impact of Past Due Accounts ,[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Case Study #3 ,[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Case Study #4 ,[object Object],(c) 2010 AlphaMac Resources, Inc. all rights reserved.
Conclusion ,[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Feedback ,[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Additional Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(c) 2010 AlphaMac Resources, Inc. All Rights Reserved
Supporter (c) 2010 AlphaMac Resources, Inc. All Rights Reserved 6 Months Free Subscription if you mention this class.
Distributor (c) 2010 AlphaMac Resources, Inc. All Rights Reserved By Mail Alliance Training and Consulting, Inc. 8900 Indian Creek Parkway, Suite 270 Overland Park, KS 66210 By Phone US Toll Free: 877-385-5515 Local: 913-385-5515

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End To End Accounts Receivable Process

  • 1. End-to-End Process for Accounts Receivable Author: Scott A. MacDonald Course design: AlphaMac Resources, Inc. (c) 2010 AlphaMac Resources, Inc. All Rights Reserved 316.209.7400 www.alphamac.com Distributed by: Alliance Training & Consulting, Inc. 8900 Indian Creek Parkway, Suite 270 Overland Park, KS 66210-1510 913.385.5515 www.alliancetac.com SMA Solar Technologies Course Instructor: Miles Hutchinson
  • 2.
  • 3. A/R Lifecycle Management of Cash Flow Prospective New Client Legal action for non-payment (c) 2010 AlphaMac Resources, Inc. all rights reserved. Up-to-date Written Policies and Procedures Outsource non-core competency Evaluate customer pre and post sale – good intelligence Reduce risk with credit products or other means Performance measures and periodic evaluation of economic conditions Properly staffed and trained Tracking Tools
  • 4. 4 Pillars of Accounts Receivable (c) 2010 AlphaMac Resources, Inc. all rights reserved. Document Policies & Procedures Measure & Monitor Post-Sale Pre-Sale Analysis and qualification process to reduce credit risk up front. EVALUATION Measure internal processes and monitor customer behavior. M&M Get control over your cash flow by making your receivables work for you. PROCEDURES Cash application, payment history, collections and cash flow, etc COLLECTION
  • 5. Property & Equipment Cash, Investments, & Foreign Currency Exposure Liability Insurance Inventory Insured & / or Actively Managed Uninsured & Not actively Managed Borrowing & Interco Lending Accounts Receivable (c) 2010 AlphaMac Resources, Inc. all rights reserved. Business Risks
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  • 24.
  • 25.
  • 26.
  • 27.
  • 28.
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  • 30.
  • 31. (c) 2010 AlphaMac Resources, Inc. all rights reserved. "Witch" to help collection agency Jan 08, 2009 TBT Staff in cooperation with BNS http://www.baltictimes.com/news/articles/22087/ VILNIUS - The Skolu Isieskojimo Biuras debt collection agency has begun working with Vilija Lobaciuviene, Lithuania's so-called chief "witch," to help out with debt recovery from companies that won't pay up. "We will first look into problems with serious debtors, who repeatedly and consciously fail to up even when not faced with financial difficulties", the collection agency said in a statement. Lobaciuviene plans to apply various non-traditional methods in her practice, including corrections to an entrepreneur's biofield, meditation and suggestive measures. The bureau announced having signed an agreement with Lobaciuviene, head of the Folk Medicine Center. The collection agency assures that none of the measures to be applied could have a negative effect on an individuals psychological well-being.
  • 32.
  • 33.
  • 34.
  • 35.
  • 36.
  • 37.
  • 38. Supporter (c) 2010 AlphaMac Resources, Inc. All Rights Reserved 6 Months Free Subscription if you mention this class.
  • 39. Distributor (c) 2010 AlphaMac Resources, Inc. All Rights Reserved By Mail Alliance Training and Consulting, Inc. 8900 Indian Creek Parkway, Suite 270 Overland Park, KS 66210 By Phone US Toll Free: 877-385-5515 Local: 913-385-5515