Indenting And maintenance of
Mr. M. Shivanandha Reddy
• Nurses are expected to maintain adequate
supply of equipments, supplies and the
medicines in order to give quality service to
• The nurse should ensure and control the right
supply, at the right place and in the right
• An indent is an official order or requisition for
medicine and supplies from the medical stores.
• The nurse acquires the equipment and supplies
based on the need estimation, availability and the
• As the equipment is received it should be
inspected and stored as per the classification and
according to the rate of consumption.
• Always ensure that there is a buffer stock.
• Preventive maintenance has to be carried out
through service contracts.
• Proper cleaning and making repairs has to be
done and the equipment stored safely.
• An inventory is a detailed list of articles in the
ward, their specifications, standard number or
• When we are speaking of inventory means it
meant making a count of articles in hand.
Purpose of maintaining inventory:
• To ensure the availability of the item
• Provides chance to determine the condition of
• Time to return the articles to their proper
• Inventory of some articles maintained daily, for
some other things it may require weekly where as
for some others only monthly inventory is
Methods of inventory control:
• Visual control method
• ABC ANALYSIS
• VED Classification
• Two bin system.
Visual control method
• It is the simplest method, where you assess
what you have on hand and decide what to
(ABC = Always Better Control)
• This is based on cost criteria.
• About 10 % of materials consume 70 % of total
• About 20 % of materials consume 20 % of total
• About 70 % of materials consume 10 % of total
• ‘A’ ITEMS
– Small in number, but consume large amount of
– Must have:
• Tight control
• Strict & closer watch
• Low extra stocks
• Managed by top management
• ‘B’ ITEM
• Intermediate control
• Must have:
• Moderate control
• Reasonably strict watch & control
• Moderate safety stocks
• Managed by middle level management
• ‘C’ ITEMS
• Larger in number, but consume lesser
amount of resources
• Must have:
• Ordinary control measures
• Purchase based on usage estimates
• High safety stocks.
• Based on critical value of an item
•Items are classified into:
•Shortage cannot be tolerated.
•Shortage can be tolerated for a short period.
Shortage will not adversely affect, but may be using
more resources. These must be strictly Scrutinized
Two bin system:
• There is a main bin and a backup bin of
• Use the products from the main bin first,
before using the back up bin indent for the