Workshop run at Charles Sturt University to assess the institutional capability for Research Data Management and future service development priorities

1. RISE up! Assessing institutional
capability and learning from others
Sarah Jones
Digital Curation Centre
sarah.jones@glasgow.ac.uk
Twitter: @sjDCC
RISE workshop, Charles Sturt Uni, 26 Aug 2019

2. What is Digital Curation Centre?
a centre of expertise in digital information curation with a focus
on building capacity, capability and skills for research data
management and open science
www.dcc.ac.uk
Training | Events | Tools | Advocacy | Consultancy | Guidance | Publications | Projects

3. Outline
• Introduction to RISE (15 mins)
• Overview to international initiatives (15 mins)
• Exercise (1 hr)
• Where next at Charles Sturt (30 mins)
RISE workshop, Charles Sturt Uni, 26 Aug 2019

4. RISE: Research Infrastructure Self Evaluation
Image Maxine Yang https://unsplash.com/photos/TFoZ93XScFM

5. What is RISE?
Self-assessment model for institutional RDM capability
Assess 21 capabilities across 10 service areas
Three levels of maturity
1.Compliance
2.Locally tailored services
3.Sector leading
n.b. ‘Right’ level is what makes sense in your institution.
Higher is not necessarily better
RISE workshop, Charles Sturt Uni, 26 Aug 2019
Rans, J and Whyte, A. (2017). ‘Using RISE, the Research Infrastructure Self-Evaluation Framework’ v.1.1
Edinburgh: Digital Curation Centre. Available online: www.dcc.ac.uk/resources/how-guides

6. What to cover in RDM services
RISE workshop, Charles Sturt Uni, 26 Aug 2019

7. RISE components
1. RDM policy and strategy
2. Business plans and sustainability
3. Advisory services
4. Training
5. Data management planning
6. Active data management
7. Appraisal and risk assessment
8. Preservation
9. Access and publishing
10. Discovery
RISE workshop, Charles Sturt Uni, 26 Aug 2019

8. Example of one service area
Policy development
Institutional policy
articulates roles &
responsibilities for
researchers, other staff
and students to comply
with legal & regulatory
obligations and external
funders’ RDM policy
expectations
Institutional policy
articulates the value of
good RDM practice to the
institution and its rationale
for retaining data of long-
term value. Policy is
subject to a regular,
scheduled review process.
Institutional policies with a
bearing on RDM (e.g. FOI,
ethics, research conduct,
etc.) are joined up and
complementary. Policies
are externally promoted,
aiming to push the sector
forward.
RISE workshop, Charles Sturt Uni, 26 Aug 2019

9. Uptake of RISE
DCC facilitated
• Cranfield
• Stirling
• Singapore
• Northumbria
• Stockholm
• Hong Kong UST
Independently
• Cambridge
• Sussex
• 4TU Centre
• Melbourne
• Potsdam
• Leibniz Hannover
And more we are not aware of……
RISE workshop, Charles Sturt Uni, 26 Aug 2019

10. SPARC online tool
https://sparceurope.org/evaluate-your-rdm-offering
RISE workshop, Charles Sturt Uni, 26 Aug 2019
Evaluate your
RDM offering by
completing RISE
criteria online

11. Example RISE workshop
• Convened a workshop with all
the relevant stakeholders
• In groups, performed a self-
assessment using the SPARC
online tool
• Collectively analysed and
discussed scores
• Agreed priority areas
• Fleshed out to develop roadmap
11

12. Future directions for RISE
• Develop implementation guidance based on lessons from early adopters
• Review results to abstract out data to create a knowledgebase
• Compare yourself with peer organisations
• Get tips / advice on how to improve or sustain level
• Copy the models implemented by sector leading orgs in areas you are weak
• Obtain an international picture of the state of the art to see global strengths
• Would these be useful?
• What else do you need? Hope to run workshop at
IDCC in Dublin in February
RISE workshop, Charles Sturt Uni, 26 Aug 2019

13. International practice
Image NASA https://unsplash.com/photos/Q1p7bh3SHj8

14. Libraries are typically leading
Roles of participants in DCC Institutional Engagements
RISE workshop, Charles Sturt Uni, 26 Aug 2019

15. Policies are often starting point
“Statement of commitment”
 Infrastructure  policy
“10 commandments”
mutual promises
aspirational
Baseline of RCUK Code
+ procedures & support
legal tone / language
a section in uni DM policy
useful guide as appendix
Based on Edin.
with a few
additions
RISE workshop, Charles Sturt Uni, 26 Aug 2019

16. A policy is just
the beginning...
Image of ‘spring begins’ CC-BY-SA by Kat NLM www.flickr.com/photos/orangegreenblue/8634903838

17. Making the case for RDM
www.dcc.ac.uk/resources/briefing-papers/making-case-rdm
• What will persuade people to invest?
» compliance, potential research
benefit, being innovator / leader
• What level of detail is needed?
• Who is the right person to sign off?
• Provide options to give panel more
choice to approve
RISE workshop, Charles Sturt Uni, 26 Aug 2019

18. How to deliver & sustain services?
DIY or outsource?
• Prevailing institutional culture
• Access to developers / technical
expertise
• Possibility for brokered deals,
procurement support, regional
collaborations...
• Choice that keeps options open
e.g. OS + delivery options
Cost models
• Part of core institutional
provision (overheads)
• Direct costs for research
facilities / services
• Charges on research grants
e.g. deposit fees
• Grant funding for certain
services
https://unlockingresearch.blog.lib.cam.ac.uk/?p=631
RISE workshop, Charles Sturt Uni, 26 Aug 2019

19. New job profiles are emerging
DATA SCIENTIST
Curriculum covering:
• Open Science & RDM
• Ethical use of data
• Data analysis
• Data visualisation
• Machine learning
• Computational infrastructure
http://www.codata.org/working-
groups/research-data-science-
summer-schools
DATA STEWARD
Strong programme in Netherlands.
Data stewards have a research
background and provide disciplinary
support for research data
management and sharing
https://www.tudelft.nl/en/library/cu
rrent-topics/research-data-
management/research-data-
management/data-stewardship
RISE workshop, Charles Sturt Uni, 26 Aug 2019
RESEARCH SOFTWARE
ENGINEER (RSE)
Term coined to promote career
development and recognition for
those who provide software
development expertise to research
groups. RSEs have coding skills but
also have an understanding of the
research area.
https://rse.ac.uk

20. MANTRA online training
http://mantra.edina.ac.uk
• Online toolkit, created with
international reuse in mind
• CC-BY licensed
• Lots of uptake: embed in
VLE, new variants, MOOC …
RISE workshop, Charles Sturt Uni, 26 Aug 2019

21. Train yourself!
Library carpentry
Software and data skills for people
working in library- and information-
related roles, covering
• Intro to data
• The UNIX shell
• OpenRefine
• Introduction to Git
https://librarycarpentry.org
Digital preservation
carpentry
Pioneered by AusPreserves and
trialled at IDCC19 in Melbourne
RISE workshop, Charles Sturt Uni, 26 Aug 2019

22. New MOOC!
Delivering RDM services
Starts 2nd Sept 2019
www.futurelearn.com/courses/delivering-
research-data-management-services
Learn with us!

23. Offer guidance resources
www.dcc.ac.uk/resources/policy-and-legal/rdm-guidance-webpages/rdm-guidance-webpages

24. Example of Australian RDM tool
RISE workshop, Charles Sturt Uni, 26 Aug 2019
http://www.redboxresearchdata.com.au

25. National / domain repositories
CESSDA network of social
science data centres
FAIRsharing portal of
databases in life sciences
www.cessda.eu https://fairsharing.org
RISE workshop, Charles Sturt Uni, 26 Aug 2019

26. Research Data Australia
https://researchdata.ands.org.au
• National portal to
Australian research data
• Harvests metadata from
100+ research orgs,
government agencies,
and cultural institutions
• Funded projects within
institutions to ‘seed the
commons’
RISE workshop, Charles Sturt Uni, 26 Aug 2019

27. Lots of potential to get started
• Understand community needs and priorities
• Build on good practice from unis or other countries
• Use services offered at a national or discipline level
• Tackle one aspect at a time
RISE workshop, Charles Sturt Uni, 26 Aug 2019

28. Let’s assess CSU!
Image Guille Alvarez https://unsplash.com/photos/P11Z-nILhCs

29. Assess CSU readiness for RDM
Go to: https://sparceurope.org/evaluate-your-rdm-offering
In small groups (or alone if remote), review the statements
and select which is most appropriate
Save your spider-graph results so we can compare and discuss
Reflect on where you found you were strongest and what
areas of work should be prioritised
RISE workshop, Charles Sturt Uni, 26 Aug 2019

30. Where next at Charles Sturt?
Image David Iskander https://unsplash.com/photos/iWTamkU5kiI

31. Focus on implementing basics
For researchers
• Document data
• Use standards
• Deposit in a repository
• Assign a licence
• Get a PID
For services
• Offer advice and training
• Advocate / make case
• Get researchers thinking
early – DMP to plan
• Advise on standards
• Offer / point to repositories
• Foster a culture of sharing
RISE workshop, Charles Sturt Uni, 26 Aug 2019

32. Use existing fora to get advice
• ARDC Communities of Practice
• https://ardc.edu.au/resources/communities-of-practice
• Research Data Alliance
• https://rd-alliance.org/rda-for-you
• Jiscmail list with global RDM community. 1751
subscribers, running since 2008, email archive…
• https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RESEARCH-DATAMAN
RISE workshop, Charles Sturt Uni, 26 Aug 2019

33. Reuse existing training materials
• MANTRA – https://mantra.edina.ac.uk
• RDMS MOOC – https://www.coursera.org/learn/data-
management
• Zenodo RDM training collection -
https://zenodo.org/communities/dcc-rdm-training-
materials
• FOSTER online toolkit –
https://www.fosteropenscience.eu/toolkit
• FOSTER trainer’s handbook -
https://www.fosteropenscience.eu/node/2150
RISE workshop, Charles Sturt Uni, 26 Aug 2019

34. KEEP
CALM
Lots of others may
have done lots of
FAIR things, but this
is an opportunity.
Learn from their
mistakes and copy
good practice.
Don’t fret about
being behind…
Image Joe DeSousa https://unsplash.com/photos/0MGhdhObDXA

35. Thanks! Any questions?
RISE workshop, Charles Sturt Uni, 26 Aug 2019