Wikimedia UK volunteer structure proposals
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Part of the volunteer strategy consultation https://office.wikimedia.org.uk/wiki/Volunteer_strategy_document presented at the second Volunteer Strategy Gathering (and AGM) in London https://wikimedia.org.uk/wiki/Volunteer_Strategy_Gathering/July_2015
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Wikimedia UK volunteer structure proposals
- 1. WMUK
- 2. How can WMUK engage best with your sector?
- 3. Expert Advisory Boards • We should make better use of good will towards us and our mission (G1.3) • And develop awareness of, and institutional changes towards open knowledge (G3.2/3)
- 4. Expert Advisory Boards • Advise on relationships with external organisations • Establish procedures for external orgs to adopt • Explore ways of working together to forward our common public educational aims
- 5. How can WMUK and volunteers develop mutual engagement?
- 6. Volunteer engagement (G2a/G5) • It should be easy to engage with WMUK • We value volunteers and their contribution, and want to (a) make the most of that expertise, and (b) support it as best we can • We want to develop volunteer expertise, developing skills at every level of experience
- 7. Volunteer engagement • Recruitment processes for Wikimedian and non-Wikimedian volunteers • Advise on how volunteers can be conneceted to (and build) areas of interest, how we make best use of volunteer expertise, and how volunteers can be supported by staff expertise • Advise on mentoring, training & recognition • Support WMUK in understanding our relationship with volunteers
- 8. How can this idea be incubated to a project? Which projects should we resource?
- 9. Project Incubation and Evaluation • Maximise impact across our projects • Improve process & develop opportunity for proposing projects • Provide space to incubate ideas into projects (fundable, actionable, impactful)
- 10. Incubation & Evaluation • Focal point for project strands by Wikimedian & non-Wikimedians ; • To provide assistance with project incubation; --------------------------------------------------- • Evaluation of cost/benefit against strategy; • Advise CEO on project support.
- 11. WMUK
- 12. Open questions People • What sub-groups are needed? GLAM, education, advocacy, data?? • What skills profiles do we need in the different structures? How can we best encourage diversity, not only in skills and experience but also in geographical location? We want to encourage volunteers throughout the country, not just in the London area. • How are the groups selected? Election, self-selection, appointment? Processes • What should the spaces for incubation and evaluation of projects look like? Some form of WMUK IdeasLab? Something like our project grant pages? This WMDE approach? Some other software? • We want to ensure transparency of the proposal/review/planning/evaluation process. What mechanism should be used by the evaluation panel to ‘approve’ projects? What happens if the panel wants to approve a project that the CEO believes cannot be funded or resourced within current budgets or is not aligned with the charity's strategic goals? • Selection of issues for volunteer engagement panel to advise on • Priority areas for external partnership procedures
- 13. Making it easier to get involved… • Working with local groups (as WMFR) • A guide to partnerships (as WMFR) • Ways to get involved with WMUK
Editor's Notes
- Structure CC-By Michael Maggs from https://office.wikimedia.org.uk/wiki/File:Volunteer_structure.jpg
- If you visit WMUK, it should be easy to work out how to get involved We value volunteers and their contribution, and want to (a) make the most of that expertise, and (b) support it as best we can We want to develop volunteer expertise, developing skills at every level of experience How we support projects to recruit Wikimedian and non-Wikimedian volunteers Helping WMUK understand how we connect volunteers with areas of interest, including how the organisation can best make use of volunteer expertise (e.g. through developing Working on https://wikimedia.org.uk/wiki/Volunteer_jobs) and how volunteers can be supported by staff expertise Potential work around mentoring of volunteers, trained-trainers, etc. Develop ideas around volunteer skills and training Support WMUK in understanding our relationship with volunteers (including potentially taking a lead on the volunteer survey – editing, analysis, and running)
- Develop a reward and recognition programme for volunteers Establish a volunteer peer-led model of support, learning and development, so we can offer more support to more volunteers Establish a system to measure the value and impact of volunteering so we can better recognise volunteer contributions Create and roll out a flexible learning and development programme for individual volunteers
- A practical guide to working with local groups https://meta.wikimedia.org/wiki/Wikim%C3%A9dia_France/Guide_pratique/en Five ways https://wikimedia.org.uk/wiki/File:Five_ways.pdf A guide to partnership types https://meta.wikimedia.org/wiki/Wikim%C3%A9dia_France/D%C3%A9marche_partenariale/en https://wikimedia.org.uk/wiki/Volunteer_jobs https://wikimedia.org.uk/wiki/Ways_to_contribute_content_to_Wikimedia_projects