While you’re working on your software project, there’s, unfortunately, no guarantee that it won’t go over your budget limits, ruin the deadlines, or fail to meet expectations. Even if you can’t have a magic pill to avoid these, you can conduct health checks to ensure the development goes as planned.
To help you with that, we held a webinar that sheds light on how to take care of a software product and align it with initial goals. Our expert, who has years of background in the relevant field, shares lots of practical knowledge for effective tech product delivery.
What do we talk about in particular?
- Industry practices to track project progress
- Dynamical adjustments of functionality
- Aligning customizations with the roadmap
- Automated testing as part of a health check
- Dashboards for effective communication
- Technical debt and its role in your project
You can find all this in our on-demand webinar: https://www.velvetech.com/events/software-project-health-check/
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Software Project Health Check: Best Practices and Techniques for Your Product [Webinar]
1. Software Project Health Check:
Best Practices and Techniques
for Your Product
Prepared by Artemiy Firsov
2. MANAGING EXPECTATIONS VS. REALITY
DYNAMIC PRIORITIZATION OF FEATURES
KNOW CLIENT’S PROBLEMS BEFORE THEY KNOW IT
TECHNICAL MEASURES FOR A HEALTHY PRODUCT
USE DATA FOR DECISION-MAKING
TRAINING AND DEVELOPMENT
INTEGRATION AND CUSTOMIZATION OPENNESS
Q&A
Today’s Agenda
4. CLEAR USE CASES AND SOW
MILESTONES WITH ETAs
KNOW WHO WORKS FOR YOU
Managing Expectations vs. Reality
1
2
3
BUDGET
4
5. Define budget
Define objectives
Define acceptance testing cases
Set ground truth for every stakeholder
Do that for each initiative in your product
Managing Expectations vs. Reality
1. CLEAR USE CASES AND SOW
6. In software development, usually hours = $
Keep in mind deployment, acceptance
testing, contingency, documentation, auto-
testing, etc.
Track your operating costs like subscriptions,
cloud hosting, provider fees, etc.
Managing Expectations vs. Reality
2. BUDGET
7. Allow for planning a budget burn rate
Set expectations for everybody, but more
importantly for the team
Increase motivation
Managing Expectations vs. Reality
3. MILESTONES WITH ETAs
8. WHO works on WHAT project for how much
FTU during what PERIOD
Define teams
Personal approach – aligning employee
expectations with the reality of the product
Managing Expectations vs. Reality
4. KNOW WHO WORKS FOR YOU
9. Great mockup and scoping tool
Automation, formulas, timeline tracking,
more flexible than JIRA and requires less onboarding
Issue tracking system for tasks and epics as well as
initiatives tracking with timelines
Great tool for tracking data that does not fit anywhere
else, allows quick prototyping of metrics
Allows granular tracking of different project variables
but requires deep knowledge of how to use it
Some Tools That Help With That
11. ONGOING MARKET REVIEW
What is offered?
How is it offer?
How that corresponds with
global trends?
LISTEN TO EXISTING CLIENTS
Offer feature requests along
with support
Develop a protocol to prioritize
client requested features,
keeping them in the loop
Offer paid customizations based
on urgency
EMBRACE THE TEAM
Perform brainstorming session
Allow every member of the
team to define the product
Dynamic Prioritization of Features
Spend some time for R in R&D to answer these questions – how new technologies can be used/enhanced in our product?
12. • Defines specific milestones
planned using available
resources, SoW, budget
• Can be planned by month /
quarter / year
• Allows aligning the team
on the upcoming plans and
ease the next initiative
scoping
• Prioritizing based on client
needs, product plans, and
criticality
• Defines strategic plans for
several years ahead
• Increases motivation and
shapes both backlog and
roadmap
ROADMAP PRIORITIZED BACKLOG VISION
Dynamic Prioritization of Features
13. All of these tools are useful here, too
Structured documentation
Some Tools That Help With That
15. LOG SYSTEM ARTIFACTS
Backend logging
Frontend logging
Promote logging to the team
Teach BAs and Support to read technical logs
Know Client’s Problems Before They Know It
How your servers are doing
How your software and tools are doing
How your endpoints are doing
How your clients are doing
MONITORING
16. Ability to reproduce, record, and receive
technical data from user's browser
Monitoring tools
Some Tools That Help With That
18. Technical Measures for a Healthy Product
Use automated deployment
Store your infrastructure as code
CI/CD
Track the debt
Use online code checkers to find issues early
Plan for it on your roadmap
TECHNICAL DEBT
Document and support your test cases
Automate your test cases
Build out testing protocols for different events
QUALITY ASSURANCE
19. Automate tests
Tests documentation and support
Code repository and CI/CD
Code checkers
Some Tools That Help With That
21. Each project is unique. Yet, here are some examples
of how you can leverage data.
Set actionable goals based on data:
• We need X users to cover Y costs
• The feature should be delivered by M to win
client N
• We need to add K FTUs to the team L from the
team O to deliver the project P by T
Track task types to understand commodity tasks
SoW
Build regular reports with work type / initiative
time spent breakdown to adjust the vector of
the workforce
Build instruments for your employees to track
their time and effort
Use Data for Decision-Making
22. Use Data for Decision-Making
Jira projects store product module related tasks
Epics within projects – initiatives and features
Components are used to group support and
operational tickets
Such approach allows you to get the stats per
module per initiative weekly, track support
efforts, etc., and adjust accordingly depending
on the situation
REAL-LIFE EXAMPLE
24. Encourage initiative and responsibility
Allocate working hours for education, learning by
doing
Make sure each member of the team knows
business and tech domain basics
Encourage sharing and preserving knowledge
Learn lessons based on the practice
Elaborate on the protocols for engagement with
external teams
Training and Development
25. Training and Development
Move DM communication to group chats, and
better to emails, and better to ticketing
platform, and better to the knowledge base
Ask team to write detailed worklogs in KB if the
work is not reported anywhere else
Allow developers to participate in business
analysis and prototyping
Create onboarding materials and online guides
for both clients and team members
Run retrospective meetings and demos
REAL-LIFE EXAMPLES
27. Open APIs
• Allow others to build upon your
technology
Offer paid customizations
• Allow receiving additional
investments as well as extend the
feature set of the product
Adopt Low-Code
• Ease the customizations and
integrations by implementing low-code
capabilities
Build up community, bring new ideas, and
invite customers
Integration and Customization Openness
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