Evolution of Search : What's New and Improved in SharePoint 2016
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Learn how Search has involved from the days of Microsoft SharePoint Portal Server 2001 to SharePoint 2016 / Office 365.
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Evolution of Search : What's New and Improved in SharePoint 2016
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Editor's Notes
- - Before diving into search we first need to travel back in time to under how SharePoint has evolved as a platform.
- - Before diving into search we first need to travel back in time to under how SharePoint has evolved as a platform.
- SharePoint emerged as two distinct products. SharePoint Team Services was a bottom up team collaboration product, SharePoint Portal Server was a top down, portal, search and document management product.
- - By 2003 Microsoft had gathered that although customers liked both products what they would really like was the capabilities of both, combined. So in 2003 what most of us would recognise as SharePoint: collaboration, search, content management and portal capabilities all under one roof – was born. - WSS was the basic version, free with Windows Server OS. SPS, the premium version, built on the foundations of WSS, incorporating extra functionality primarily around the areas of search and document management.
- In 2007 much the same formula was followed, with Windows SharePoint services as the free version for windows server users and Microsoft Office SharePoint Services the premium version. The MOSS designation references the greater level of integration with the Office suite.
- In SharePoint 2010 it’s all change again and Microsoft have dropped references to both Office and Windows, leaving SharePoint to stand alone in 3 basic flavours: foundation, the free version, Standard – the premium version, which adds lots of functionality primarily around the area of search, and Enterprise – super premium, where the extras are pricipally in the area of content management.
- The 2013 update to SharePoint was a more incremental change to a software suite that was, by that point, quite robust. Aside from a number of small improvements, bug fixes, and tweaks to the appearance and user interface, the biggest additions to this version included database caching, called Cache Service The hybrid search feature is also being restructured. Even though SharePoint 2013 will allow you to search local and cloud servers, indexes are kept separate for the two environments. In SharePoint 2016, there will finally be a true hybrid index.
- - This is a newer, more exciting addition to SharePoint and was introduced outside of the regular version update cycle. - Hybrid SharePoint Environments provides the flexibility of using SharePoint in both a local server and cloud-based setting. In other words, SharePoint can now live in the cloud, allowing a company’s workers to use its functionality regardless of where they are in the world. This provides the ultimate balance between convenience, security, and redundancy. Moreover, the hybrid version is highly customizable, allowing network administrators to modify what features live on which servers, in order to best suit the needs of the company.
- Federation capabilities Search WebParts
- April 2008 Microsoft acquires FAST FAST Search (required separate license) Refinement Panel RSS Feed Alert Me Search Scope Closest Match (Did you mean?) Refiners UI update
- Powershell configuration FAST is bundled into SharePoint 2013 (Obviously, if you purchased FAST for SharePoint 2010 you may be a little sour about this.) Analytics Query Rules Results Sources (replaces scopes and federation locations) Continuous Crawl (Search Latest Documents as Soon as they are Added) Hybrid Search New SharePoint Search Web Parts added in 2013 are worth the upgrade - Combination of FAST and SharePoint Search: all FAST Search Server and SharePoint features are now combined and available in SharePoint 2013 Installed by default: no more separate FAST Search Server installation required, search is now a built-in service application - Used pervasively throughout the platform: search is used in different features, content roll up, analytics, content query…etc. - High Scalability: implicitly SharePoint 2013 search inherits the high scalability model of FAST Search Server - Continuous Crawling: this is a new interesting feature where the farm administrator can enable continuous crawling for content so once you add a new document it can appear in the search results in matter of minutes, it will not even wait for indexing to finish to appear in the search results - Site administrators can manage result sources:content sources are now called result sources. Result sources can be defined by a site administrator, not like the old days in which it was configured only through the service application - Entity Extraction: a FAST search core feature; you can manage entity extraction through managed metadata settings in the term store, so you add new entities as a new term - Schema management: schema is the columns you want to expose managed properties in the search and can be managed by the site administrators - Custom Ranking Model: in SharePoint 2013 you can define custom ranking model for your search results through Powershell commands - Query Suggestions: SharePoint 2013 suggests queries for the user based on the links the user has clicked before and based on other user search queries - Query Rules: you can define rules for each query based on keywords or who is searching and based on this you can start different queries or change the original query - Search Refinements: you can easily define search refinements through managed data through marking the term as available for refinement
- - Federated Hybrid Search (Hybrid) - Hybrid Cloud Search Durable Links -Resource-based URLs now retain links when documents are renamed or moved in SharePoint. Support for Search as a Service (reducing the search crawl footprint) Index centralised in the cloud.
- - The new feature is the Cloud Search service application and it enables the crawling of on-premises content sources to feed the Office 365 search index. This creates a truly unified search experience for users in a hybrid environment. - The new Cloud Search service application allows organizations to leverage the unified index approach and reduce the size of their on-premises search deployment
- Object that defines logical mapping of components to where they are physically deployed.
- Object that defines logical mapping of components to where they are physically deployed.
- Reverse proxy brokers trust between the two ennvironments
- Result-mixing is not done OOTB Cloud Search Appliance is introduced to accomplish that Take on-premises content pushed into O365 Unified Index Unified Resultsets Cloud Search Appliance is essentially a crawler that crawls any content that your on-premises used to crawl but pushes to the cloud.