Webinar: Microsoft Power Platform Licensing Untangled
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When it comes to Microsoft licensing, have you ever felt like you need a PhD in mathematics to make sense of the maze of products and interaction between them? You wouldn’t be alone. It is not uncommon to assume that because you have Office 365, PowerApps and Power Automate are free to use and that PowerBI is integrated and available. While this is true in some cases, there are many licensing scenarios to consider in order to take advantage of numerous advanced features of the platform. This session is your comprehensive guide to Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents) licensing. We cover: - What the Power Planform is, what products it entails and what you can do with them. - What IS and ISN’T included with Office 365. - Licensing options for the more advanced scenarios of automating your business processes with examples on how to integrate licensing.
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Webinar: Microsoft Power Platform Licensing Untangled
- 1. 1 SM January 15, 2021 Webinar: Power Platform Licensing Untangled
- 2. 2 SM Withum | BE IN A POSITION OF STRENGTH Housekeeping • Webinar is being recorded • 50 minute session • 10 minute Q&A session at the end • Send in your questions! • Type your questions in the Questions Pane of the GotoWebinar Panel • Slides and recording will be emailed after the webinar
- 3. 3 SM About Daniel Daniel Cohen-Dumani @dcohendumani dcohendumani@withum.com Partner, Market Leader 25+ years of Digital Transformation Expertise with Office 365, SharePoint and Dynamics SharePoint Visionary Interests: Productivity in the Modern Workplace. Work 2.0 Started working with SharePoint when nobody could spell it
- 4. 4 SM About April April Dunnam @aprildunnam april.dunnam@microsoft.com 5 years Power Platform Experience 10 + years SharePoint Experience Youtuber & blogger Interests: Power Apps, Power Automate, Power Virtual Agents, Teams App Dev, SharePoint List Formatting, SPfx Partner Technical Architect Alumni
- 5. 5 SM Withum | BE IN A POSITION OF STRENGTH What to Expect From Today’s Webinar • Understand the fundamentals of the Power Platform • Understand how the Power Platform licensing works • Review some examples of capabilities • Q&A
- 6. 6 SM POLLS Are you currently using the Power Platform?
- 7. 7 SM POLLS For those of you using the Power Platform, select which capability
- 8. 8 SM An Intro to the Power Platform
- 9. 9 SM Withum | BE IN A POSITION OF STRENGTH Power BI Business analytics Power Apps Application development Power Automate Process automation Power Virtual Agents Intelligent virtual agents The low-code platform that spans Office 365, Azure, Dynamics 365, and standalone applications Innovation anywhere. Unlocks value everywhere. Dataverse aka “Common Data Services” Data connectors AI Builder Microsoft Power Platform
- 10. 10 SM Withum | BE IN A POSITION OF STRENGTH Reduce costs Accelerate innovationIncrease agilityImprove performance Organizations are motivated to modernize to the cloud By 2022, cloud shift spending across enterprise IT markets will increase 28%, up from 19% in 2018. – Gartner • Aging datacenters • Urgent capacity needs • Software end of support • Security and governance risk • Inefficient scalability • One technology stack • Manual processes • Increasing competition
- 11. 11 SM Withum | BE IN A POSITION OF STRENGTH Forrester, Q1 Digital Process Automation Survey (for process improvement efforts 2 years from now); Dresner Advisory Services, The State of Business Intelligence, 2018 (critical responses only); Gartner, How to Deliver Enterprise Mobile Apps Faster – 2017 The modern app development opportunity will continue to grow 20% annual growth projected for application modernization - to USD 16.67 Billion by 2022. 65% of organizations report an app development backlog. 37% of organizations are still using paper to manage critical business processes. 1 IDC FutureScape: Worldwide IT Industry 2020 Predictions. Doc # US 45599219, October 2019 5x faster demand for mobile apps than IT can deliver. 500 million new apps will be built in the next 5 years – more than all apps built in the last 40 years!1
- 13. 13 SM Withum | BE IN A POSITION OF STRENGTH Power Apps EXTEND Office 365 and Dynamics 365 BUILD departmental solutionsBUILD mission-critical end-to-end solutions SELF-SERVICE for users to turn ideas into apps CONNECT legacy & third-party apps Rapidly create applications to accelerate digital transformation for simple and complex app development scenarios
- 14. 14 SM Withum | BE IN A POSITION OF STRENGTH Power BI Business analytics Power Apps Application development Power Automate Process automation Power Virtual Agents Intelligent virtual agents Dataflex Pro Extend Microsoft apps Build standalone apps Build on Power Apps and Azure Build standalone apps Build on Power Apps Connect other data sources using Data Connectors • 3rd party • On-prem • Other cloud sources Build on a platform or standalone apps Spans Office 365, Dynamics 365, and standalone applications Office 365
- 15. 15 SM What is Power Automate?
- 16. 16 SM Withum | BE IN A POSITION OF STRENGTH What Power Automate offers Intelligent automation for all Efficiently scale automation across your organization Allow everybody in your organization to automate workflows using their favorite on-premises and cloud-based apps and services. From end users, professional developers, to IT. Securely integrate automation at every level Confidently enable end users to build automated workflows in a secure, compliant manner, and focus your skilled IT resources on more complex, strategic work. Accelerate productivity and focus on more strategic work Minimize repetitive, manual, time- consuming tasks and create more time for your teams to focus on strategic work with easy to use low/no-code tools, templates, and connectors. Increase efficiency through automated workflows with the power of AI. Streamline how you work by combining the power of AI with automated workflows and business process. Automation at scale Seamless, secure integration Accelerated productivity Intelligent automation
- 18. 18 SM
- 19. 19 SM What is Dataverse “CDS”?
- 20. 20 SM Withum | BE IN A POSITION OF STRENGTH Allows you to securely store and manage the data used in apps Store data in standard and custom tables with rich metadata Build Power Apps apps and automate workflows against the data stored in Dataverse Add business rules & validation Define role-based security Dataverse
- 21. 21 SM What is AI Builder and Power Virtual Agent?
- 22. 22 SM Withum | BE IN A POSITION OF STRENGTH Build powerful virtual agents with Power Virtual Agents Enable subject matter experts to easily create powerful virtual agents using a guided, no-code graphical interface—all without the need for data scientists or developers. Enable the virtual agent to take action on the customer’s behalf. Easily integrate your virtual agent with hundreds of services and systems out of the box or create custom workflows. Keep an eye on how your virtual agent is performing by using conversational metrics and dashboards. Get in-depth AI-driven insights to improve bot performance.
- 23. 23 SM Withum | BE IN A POSITION OF STRENGTH No-code AI Leveraging AI Builder Enhance Automation with the Power of AI Pre-defined models Create Custom Models Integrate with Power Apps and Power Automate
- 24. 24 SM How to License the Power Platform Capabilities
- 25. 25 SM Withum | BE IN A POSITION OF STRENGTH What is included in Office 365 • PowerApps use right “seeded” capabilities, including the ability to create Canvas applications with standard “free” connectors. • Power Automate uses rights “seeded” capabilities to execute flows within the daily API limits that leverage standard “free” connectors. • Dataverse for Teams, aka a scale down version of the Common Data Services (formerly Project Oakdale) is used to build rich applications running inside Microsoft Teams within the size and constraints limits • Power Virtual Agents for Teams, aka a scaled-down version of Power Virtual Agents, runs inside the Microsoft Teams client. • Ability to customize SharePoint / Microsoft lists using PowerApps. • Power BI Professional if you have Microsoft Office 365 E5 or Microsoft 365 E5
- 26. 26 SM Withum | BE IN A POSITION OF STRENGTH Power BI Licensing • Free: • Limited to building reports and dashboards for yourself and embedding them in the Dataverse for Teams. • Professional: • the ability to share reports and dashboards in your organization thru the Power BI service and embed into any applications within the capacity limit. • Power BI Professional is licensed per user and costs $10/user/month (included if you have Office 365 or Microsoft 365 E5). • Premium: • for an organization with many users where licensing per user would become cost-prohibitive and for organizations with large reporting needs, organizations with the need for larger capacity and dedicated compute capacity. • Power BI Premium starts at $4,900/month, for most organizations under 500 users the cost is prohibitive Power BI comes in 3 editions
- 27. 27 SM Withum | BE IN A POSITION OF STRENGTH Power Apps Licensing • PowerApps licensing has changed many times over the past three years. Unfortunately, it is more complicated than ever. So PowerApps comes with three distinct user interfaces: • PowerApps Canvas: • Canvas apps are free form apps where you can leverage your creativity to create web or mobile applications. • PowerApps Model Driven • Model driven are apps that are driven by data and a component-focus approach to app development. Unlike Canvas apps, the design is limited to predefined layouts and components. For those familiar with the Dynamics CRM platform, model driven apps are the technology used for Dynamics CRM apps. • PowerApps Portals • Portals address the need to create externally facing web portals like communities, customer services portals and many more with various ways to identify users or browse content anonymously. PowerApps portals are not new but instead a rebranding of the Dynamics Portals.
- 28. 28 SM Withum | BE IN A POSITION OF STRENGTH PowerApps - when you need more • PowerApps per-app plan • although this is per app, this is still licensed per user per app with a maximum of 2 apps. For example, you may have 30 applications in your tenant, but a portion of your users’ community only needs access to 1 of those applications. In this case, you can license a part of your users based on a per-app model. • Enabled rights to use the Dataverse CDS as a data source with basic capacity. • Cost is $10/user/per app/month (includes up to 2 individual app). • PowerApps per user plan • Allows unlimited number of apps, licensed per user per month. • Enabled rights to use the Dataverse CDS as a data source with larger capacity. • Cost is $40/user/month. • PowerApps Portal • Once you license a PowerApps per user plan, you automatically get the right to create a portal. • If you need more than one portal, you can purchase rights for more capacity. • Each portal comes with a predefined number of login and page views. • You can find more information at this link.
- 29. 29 SM Withum | BE IN A POSITION OF STRENGTH Power Automate Licensing • Like PowerApps, Power Automate can be extended to add more capacity, higher limits, and access to premium connectors. Here is how it works: • Power Automate per user licensing • This allows individual users to create unlimited flows based on their needs and include premium connectors. • License is required to activate the flow, which means that technically if one user creates a flow, and someone else activates the flow (thru a trigger), they also need to be licensed either individually or thru a per-flow plan. • Cost is $15/user/month. • Power Automate per user with attended RPA • If you need attended RPA (use of UI Flows). 1 bot at a time. • Includes 5000 services credits for AI Builder. • Cost is $40/user/month. • Power Automate per flow plan • This allows unlimited users to use a flow. • There is a minimum of 5 flow purchases. • $100/flow/month (With a minimum of $500/month).
- 30. 30 SM Withum | BE IN A POSITION OF STRENGTH PowerApps and PowerAutomate together • If you have an application built with PowerApps that triggers a flow you inherit, you are granted Power Automate Premium license. as long as the flow is executed in the context of the application. • When do you need per attended with attended RPA? This is only required if you plan to leverage the new UI Flows, aka Robotic Process Automation flow that leverages the new Power Automate Desktop (formerly known as WinAutomation). • Don’t froget that Azure Logic Apps is a close equivalent to Power Automate and maybe more cost efficient; Logic Apps only costs you on a per consumption basis, which depending on your flow, maybe very cost-efficient • Note: you can export a Flow from Power Automate to Logic Apps and vice versa
- 31. 31 SM Withum | BE IN A POSITION OF STRENGTH Power Virtual Agent Licensing • Power Virtual Agent, “PVA,” does not have a seeded version for Office 365 users except for Dataverse for Teams, which includes the right for PVA. • If you want to use Power Virtual Agent, be aware of the licensing requirements. It comes in 2 editions: • PowerVirtual Agent for Teams: • This comes at no cost but has limited capabilities. • 2000 sessions/tenant/month. • Power Virtual Agents capacity pricing • Create and maintain internal or external facing bots which cost $1,000/per month for 2000 sessions.
- 32. 32 SM Withum | BE IN A POSITION OF STRENGTH AI Builder licensing
- 33. 33 SM Withum | BE IN A POSITION OF STRENGTH Dataverse Pro Licensing •Dataverse “Light” is included in Microsoft Teams •Dataverse “Pro” is licensed as part of PowerApps (per app or per user), Dynamics and other cloud products
- 34. 34 SM Withum | BE IN A POSITION OF STRENGTH How about Dynamics 365 • Dynamics 365 Usage Rights for the Power Platform • If your organization is licensed for Dynamics 365, there is some good news. • Dynamics 365 comes with user rights for Power Automate and Power Apps; • This means you can potentially build additional applications and complex flows without the need to purchase additional licenses and even deploy a portal as long as the applications are created within the context of the Dynamics application and located in the same environment.
- 36. 36 SM Withum | BE IN A POSITION OF STRENGTH Licensing Example • Use Case 1 • Dashboard for internal use (less than < 500 users) • Dashboard for internal use (> 500 users and external case) • Use Case 2 • Large scale application to manage internal sales and employees sales order and give warehouse manager access to their vendors and internal staff to manage • Use case 3 • Internal Idea Management application delivered thru Teams for 1000s employees – How to scale beyond the Dataverse for teams limited
- 37. 37 SM Withum | BE IN A POSITION OF STRENGTH Use Case 1: Power BI • Dashboard for 450 users: • Power BI Pro: 450 x $10/user/month = $4500/month • Dashboard for 1000 users • Power BI Premium: $4999/month
- 38. 38 SM Use Case 2: Large Scale Application
- 39. 39 SM Withum | BE IN A POSITION OF STRENGTH 2,000 Sales Managers and Sales Employees
- 40. 40 SM Withum | BE IN A POSITION OF STRENGTH
- 41. 41 SM Withum | BE IN A POSITION OF STRENGTH
- 42. 42 SM Withum | BE IN A POSITION OF STRENGTH 5,000 HQ Office Employees
- 43. 43 SM Withum | BE IN A POSITION OF STRENGTH Use case 2: Enterprise app example licensing Office License (2,000) Per App (300) Per User (5,000)
- 44. 44 SM Withum | BE IN A POSITION OF STRENGTH Use Case 3 – Dataverse in Teams • Example: Build an application to manage store inspections or idea management • No cost, Dataverse light is included in Teams
- 45. 45 SM Withum | BE IN A POSITION OF STRENGTH Key Takeaways The Power Platform has a great deal of features, benefits and enable to implement agile business processes and gain insights. Licensing is complex so make sure to understand the implications before you start a project Some licenses are not yet enforced but will be soon
- 46. 46 SM Questions?
- 47. 47 SM • Book a meeting with our licensing experts at this link. • Check out our Power Platform licensing blog post. SUBSCRIBE TO US Get a weekly dose of the latest digital transformation trends and insights delivered to your inbox. No Junk - Just What Matters Most to You
Editor's Notes
- Are you using the Power Platform today? Yes/No
- The Microsoft Power Platform is designed to empower millions of people to achieve more. We recognize there aren’t enough programmers, data scientists and tech professionals to go around. Microsoft Power Platform is a platform targeting these technology experts and the millions of other frontline workers who see opportunities every day to create something better than the status quo, but who’ve never been empowered to do anything about it. Our guiding vision with building the Microsoft Power Platform was a framework we called the “Triple-A Loop” – a closed-loop system allowing users to gain insights from data (Analyze) used to drive intelligent business processes via apps they build (Act) and processes they automate (Automate). The Microsoft Power Platform implements this vision via three cloud-based services: Power BI, Power Apps and Flow. Power Apps is our low code application development platform – allowing anyone to build web and mobile applications without writing code. The natural connection between Power BI and Power Apps makes it effortless to put insights in the hands of maintenance workers, teachers, miners and others on the frontline, in tailored and often task-specific applications that supercharge their productivity and make their work perhaps a little less tedious. Like Power BI, Power Apps connects to hundreds of business systems and databases, making it easy to connect workers with the existing processes and data that makes the business tick. And all the data captured in Power Apps can make its way right back to those very systems for further analysis in Power BI creating a closed-loop process for continuous improvement. Additionally, Power Apps comes with a built-in, fully-managed, enterprise-grade datastore called the Common Data Service (CDS) for those applications that generate data not destined for a legacy system – and Power BI and Flow have deep connections to CDS making it that much easier to get even more value from data stored there. Extending the Power Platform via connectors to other Microsoft offerings allow our clients to leverage those investments and create productivity faster.
- Why should a Partner care about Power Apps? Customers are modernizing to the cloud There are quite a few customer triggers for modernization, but it essentially comes down to two increasingly important customer priorities: retiring aging datacenters and other infrastructure for more agile platforms and accelerating innovation. This last point have become increasingly urgent as more and more customers are moving to the cloud. Those are that are slow to transition from legacy apps and infrastructure are quickly being left behind. https://www.gartner.com/smarterwithgartner/modernize-it-infrastructure-in-a-hybrid-world/
- Why should a Partner care about Power Apps? Significant modern app development opportunity
- One low-code platform that spans Office 365, Dynamics 365, Azure and standalone applications.
- What is the promise of doing more and working less for all? Power Automate offers automation at scale, allowing everybody in your organization to automate workflows using their favorite on-premises and cloud-based apps and services. Power Automate is seamless, secure integration that gives you the confidence to empower users with more control, freeing up IT resources for more strategic work. Power Automate helps accelerate productivity—minimizing repetitive, manual, time-consuming tasks and creating more time for your teams to drive your business and plan your company’s future. And Power Automate is intelligent automation. Combine intelligence with automated workflows through embedded AI and integrated legacy applications.
- Power Automate also unlocks the power of AI by integrating with AI Builder which: Is the no-code AI capability in the Power Platform. It enables business users to tailor AI to your specific needs. You don’t need data scientists or pro devs to make your apps and processes more intelligent. Because it’s customizable, AI Builder can help a broad range of industries such as retail, manufacturing, banking and more. AI Builder benefits from all the Azure AI and Machine learning technologies and investments Easily create AI models and follow step by step instructions on how to create custom models to address your specific use case.
- So, if you are in need to buy licensing for PowerApps because you need larger capacity, require a premium connector, need to build a model driven application (instead of just Canvas apps), need to build a portal or just a more complex application, you must purchase PowerApps licensing. PowerApps premium licenses are available in 2 versions.
- (Don’t ask me what this means because I am not quite sure how this is going to be enforced).