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Case Western Reserve University
          Weatherhead School of Management




          Cleveland Clinic
2010/11   with the Office of Patient Experience


          Designing for Interactions
          in Patient and Family Experience

          A Design Brief prepared by:

          Timothy Anderson, MBA Candidate

          Kip Lee, MDes, PhD Candidate

          Emeka Mbanefo, MBA Candidate

          Nicole Ujadughele, MBA Candidate
          Jalak Vyas, MBA Candidate




          December 2, 2010




          Design in Management
          Concepts & Methods of Practice
          MIDS 420
          R. Buchanan & F. Collopy
Contents

                                                    page

Executive Summary                                     3

1. Organization Profile                               4
	      Organization & Its History		
	      Beginnings of Office of Patient Experience
	      Organizational Structure                       5
	      Locations and Future Growth
	      Market Position
		            Market Strengths
		            Market Challenges                       6
	      Current Situation			

2. Problem Statement	                                 8
	      An Important Issue
	      The Problem Statement		
	      Significance

3. Goals & Objectives of the Project		                9
	      What We Seek to Accomplish
	      Who Will Benefit
	      Constraints
	      Risks                                          10
	      Potential Benefits
	      Desirable Features of the Solution             11

4. Schedule of Work				                               11

Appendix                                              12
	     Institutes	
	     Services                                        14
	     2010-11 Healthcare Innovation Landscape         16
	     Kinds of Healthcare Innovation                  17
	     Interesting Issues                              18




                                                      2
Designing for Interactions
in Patient and Family Experience

Executive Summary

This design brief captures our project team’s current understanding of
Cleveland Clinic as an organization and proposes a problem to explore
in the next academic semester. The first part of the brief consists of our
understanding of Cleveland Clinic’s background and development since the
1920s, its market position, and its strengths and challenges. The first part
ends with an analysis of the current state of innovation in the healthcare
industry and how Cleveland Clinic fits into this analysis.

The second part begins with the problem statement identified by our group.
We believe there is a problem of influencing the behavior of physicians
at Cleveland Clinic. In other words, there is a great design opportunity to
explore physician interactions with patients and families. We understand
this may be a difficult task with various constraints and risks. However,
if successful, this is a significant issue with potential implications for the
HCAHPS, the Office of Patient Experience, and the culture of Cleveland Clinic.




                                                                               3
Designing for Interactions
                             in Patient and Family Experience

                             1. Organizational Profile

Organization & Its History   Established in 1921 by four renown physicians, Cleveland Clinic is a multi-
                             specialty, academic medical center founded on a vision of providing
                             outstanding patient care. This vision was originally based on the principles of
                             cooperation, compassion, and innovation, and captured in the 1921 mission
                             statement, “Better care of the sick, investigation into their problems, and
                             further education of those who serve.”

                             As 2010 comes to an end, Cleveland Clinic’s mission “to provide
                             compassionate healthcare of the highest quality in a setting of education
                             and research,” has not significantly changed since 1921. As an organization,
                             Cleveland Clinic continues to focus on high quality care for patients in parallel
                             with a desire to create an environment of learning and development through
                             research.

                             This desire for excellence has not been immune to challenges along the way.
                             For example, soon after its founding and despite rapid growth, Cleveland
                             Clinic suffered major setbacks due to the Great Depression and also a fire in
                             the hospital in 1929. The fire claimed 125 lives, including one of its founders.
                             However, with its community of dedicated caregivers, Cleveland Clinic quickly
                             grew once again and is now the second largest medical group practice in the
                             world after the Mayo Clinic.

Beginning of the Office of   It is in the context of this resilient and dyamic culture that Cleveland Clinic
      Patient Experience     established the Office of Patient Experience in 2008. Supporting the greater
                             organizational goals, the Office of Patient Experience’s mission statement
                             promises “to ensure care that is consistently patient-centered by partnering
                             with caregivers to exceed the expectations of patients and families.”

                             The Office of Patient Experience has stated its strategic objectives in 2010
                             very explicitly to clarify its mission statement - “In order to achieve higher
                             patient satisfaction, and improve overall patient experience.” One way
                             of achieving this is by creating structure (i.e. within the Office of Patient
                             Experience) and building a robust set of experts (particularly around HCAHPS
                             domains).

                             Additionally, the Office of Patient Experience continues to support
                             its capabilities within Cleveland Clinic as described by the following
                             specializations and services: serving as a patient experience advisory
                             resource for critical initiatives across the Cleveland Clinic health system;
                             providing HCAHPS education; providing resources and data analytics;
                             identifying, supporting, and publishing sustainable best practices; and
                             collaborating with a variety of deparments to ensure the consistent delivery
                             of patient-centered care.


                                                                                                               4
Organizational Structure   Cleveland Clinic is structured under a group practice model. The physicians
                              on staff are salaried employees as opposed to being in private practice. Mayo
                              Clinic has a similar structure.

                              In 2007, the organization restructured itself by changing its practices to
                              complement the group practice model. By combining specialties around
                              a specific organ or disease system into integrated practice units called
                              institutes, Cleveland Clinic believes it can provide collaborative, patient-
                              centered care and also an easy-to-understand structuring of capabilities for
                              patients and families (See Appendix: Institutes for a list of Cleveland Clinic
                              institutes).



Locations and Future Growth   Cleveland Clinic has a national and international reputation for its services
                              and medical facilities. The clinic currently operates seventeen family health
                              centers, nine regional hospitals in the surrounding Ohio communities, several
                              hospitals in Florida, a brain center for treatment of cognitive disorders in Las
                              Vegas, and a health and wellness center in Canada.

                              Cleveland Clinic’s international presence consists of a world-class specialty
                              hospital in Abu Dhabi, UAE (built to be opened in 2012 and owned by the UAE
                              government), and Chief Executive Officer Delos Cosgrove has also announced
                              plans to expand the organization’s market in Austria and Singapore in the
                              near future.



            Market Position   According to the U.S. News Best Hospitals ranking for 2010-2011, Cleveland
                              Clinic ranks as the fourth best hospital in the nation. Cleveland Clinic
                              is in close competition with Johns Hopkins Hospital, Mayo Clinic, and
                              Massachusetts General Hospital, which make up the first, second, and
                              third spots, respectively. Locally, University Hospitals Health System is a
                              competitor of Cleveland Clinic.

          Market Strengths    Cleveland Clinic is a service-based, not-for-profit organization that ranked
                              high on thirteen specialties this year (See Appendix: Services for a list
                              of services and specialties). While offering some of the best special care
                              available, Cleveland Clinic also collaborates with other organizations from
                              a variety of industries to enhance the quality of care offered throughout its
                              system. For example, there is a working relationship with Intercontinental
                              Hotels that allows patients and families to rest and move freely within the
                              main campus. It is also one of the first hospitals to have a department
                              dedicated to patient and family experience.

                              As an established organization, Cleveland Clinic has the human capital,
                              finances, and resources to efficiently implement favorable changes in the
                              system. The Cleveland Clinic Innovation Center (CCIC), established in 2004,
                              is a fine example of this operational capability. As a laboratory space on
                              the main campus, this area of the organization has produced over 200 new
                              medical device innovations per year along with the creation of twenty-four
                              spin-off companies in the past decade. Many of the inventors who have
                              contributed include physicians from within the organization.




                                                                                                               5
More recently in 2008, Cleveland Clinic partnered with Microsoft Corp. to
                     pilot the first patient-controlled data exchange between Microsoft’s web-
                     based platform health platform and eCleveland Clinic MyChart®, Cleveland
                     Clinic’s electronic personal medical record system. This was just one example
                     of the various secure online services offered by Cleveland Clinic. Today, there
                     is a comprehensive suite of e-services that ranges from the ability to provide
                     real-time information to patients while they receive treatment at Cleveland
                     Clinic, to an online resource that allows individuals from all over the world to
                     get a second medical opinion from Cleveland Clinic physicians. This will be a
                     service and market differentiator that has the potential to establish Cleveland
                     Clinic as a global leader in healthcare as it provides a direct connection to
                     individuals who may not be able to visit Cleveland.

Market Challenges    However, unlike Kaiser Permanente’s Garfield Innovation Center or Mayo
                     Clinic’s SPARC Innovation Program, Cleveland Clinic has not yet fully
                     embraced design thinking into a holistic service innovation program. In many
                     ways, the Office of Patient Experience is still a new part of the greater system
                     with high expectations from the rest of the organization. It will be a challenge
                     to demonstrate its role in managing and designing for patient and family
                     experience while at the same time balancing the work they are currently
                     performing. While Johns Hopkins Hospital and Massachusetts General
                     Hospital both enjoy high rankings at this time, they are also facing similar
                     challenges as Cleveland Clinic in delivering great patient experience since
                     they, too, are large healthcare organizations that have been successful until
                     now without giving priority to patient experience.

                     Form a local standpoint, Cleveland Clinic contends with the presence of
                     University Hospitals of Cleveland, which is taking great strides to present
                     itself as a reputable alternative to Cleveland Clinic. With its own Research
                     and Innovation Center (focused on biomedical research) and new facilities
                     opening in 2010-2011, University Hospitals is a formidable competition for
                     Cleveland Clinic in Ohio.

                     Our project team believes Cleveland Clinic’s niche to be in a unique market
                     space that strives to provide a premier level of healthcare service that
                     exceeds standards and is comparable to a level of service provided by the
                     hospitality industry. However, there is a delicate balance between providing
                     world-class hotelier-like service while still being sensitive to those who are
                     sick in an environment in which they do not want to be. For no matter how
                     extravagant the healthcare stay is, the goal of patients and families will
                     always be to return home as soon as possible.



 Current Situation   Cleveland Clinic, along with the Office of Patient Experience, is concerned
                     with the current and future state of patient experience. A good portion of the
                     concern stems from external forces. Although the submission of standardized
                     Hospital Consumer Assessment of Healthcare Providers and Systems
                     (HCAHPS) scores is currently “voluntary” (only voluntary hospitals receive
                     federal reimbursement), the federal government is encouraging all hospitals
                     to provide this survey information to (1) produce data about patients’
                     perspectives of care that will allow for the comparison of hospitals on topics
                     that are important to consumers, (2) create new incentives for hospitals
                     to improve quality of care, and (3) enhance accountability by increasing



                                                                                                      6
transparency of the quality of hospital care provided in return for the public
investment. Participating hospitals today are able to receive Medicaid and
Medicare reimbursements after a “pay for reporting” model. Cleveland Clinic
currently ranks above the national average on questions that ask patients
about the overall hospital experience. However, patient responses referring
to questions focusing on detailed aspects of the patient experience (i.e.
doctor-patient communication, nurse-patient communication, noise levels,
cleanliness, pain management) are below the national average.

With the strong possibility of the federal government switching into a “pay
for performing” model in the near future, it will be even more difficult for
Cleveland Clinic to receive reimbursement since there will be a requirement
to perform within the 90th percentile in order to get money back. This is no
small amount considering the current reimbursement, which is 1-2% of all
revenue, is close to $12 million.

In addition to impact from reimbursement, patient experience is at the
forefront of Cleveland Clinic initiatives as declared by its recent guiding
principle of “Patient First.” With “Patient First,” there has been an emphasis
on the primacy of patient care, comfort, and communication in every activity
caregivers take.

In order to understand the current state of innovation in healthcare, our
project team has mapped in Appendix: 2010-2011 Healthcare Innovation
Landscape various industries and organizations that may directly and
indirectly affect patient experience discourse. For example, one of the eight
areas that might be a place of gathering insight is conferences as noted on
the map. In addition to the Empathy and Innovation Conference hosted by
the Office of Patient Experience, there are numerous conferences such as
TedMed and the Service Design Network’s conferences where conversations
around innovations in patient experience are forming. This map will be one
tool our project team will use as we explore design opportunities.

Another tool our project team has put together is a mapping of the kinds of
healthcare innovation in the industry (See Appendix: Kinds of Healthcare
Innovation). We collected a dozen or so notable healthcare institutions/
organizations and mapped them onto two dimensions: human oriented
versus non-human oriented and research dominant versus practice
dominant.

We noticed that the healthcare innovation space can be captured in four
kinds of innovations:

•	   Quality & Safety Innovation
•	   Biomedical Research Innovation
•	   Equipment/device/technology Innovation
•	   Service Innovation (design thinking)

This differentiation provides an understanding of what kind of innovation
is currently present within a healthcare organization. It is important to note
that being in one space or kind of innovation does not mean the organization
is naïve about other forms of innovation. For example, Johns Hopkins
Hospital has great biomedical research innovation and uses state-of-the-
art equipment in its facilities. However, from their creation of a Center for



                                                                                 7
Innovation in Quality Patient Care, their emphasis on healthcare innovation
                         seems to lie in the quality and safety space.

                         Likewise, Cleveland Clinic has great biomedical research (Lerner Research
                         Institute), a quality and safety program (Quality & Patient Safety Institute),
                         and also state-of-the-art technology (Cleveland Clinic Innovation Center). The
                         next step for Cleveland Clinic is to become a leader in the service innovation
                         space. This is also the space where Mayo Clinic and Kaiser Permanente have
                         established themselves. Our project team believes it is in this space where
                         matters of patient experience can be fully and holistically explored.



                         2. Problem Statement

                         Our project team identified several interesting patient experience issues
                         (Please see Appendix: Interesting Issues for a list of some of the issues).
                         However, in order to identify a targeted area of exploration, we decided to
                         focus on the following issue:

    An Important Issue   Cleveland Clinic is a physician-led organization yet there is the possibility and
                         even necessity of not being a physician-led organization.

                         This issue captures an insightful contradiction that is similar to a principle
                         of leadership - being a leader without being a leader. When this important
                         issue found in leadership is articulated in this way, one can begin to explore
                         a range of what it means to be a leader. Although a leader is commonly
                         understood as an individual with a clear title and position (formal leader),
                         this issue also reveals a type of leader who is characterized by her service
                         to others (servant-leader), whose actions reflect the role of a facilitator as
                         opposed to a commander.

                         Likewise, Cleveland Clinic’s physician-led organization is an example of one
                         form of leadership. There is much to boast in this culture where physicians
                         lead the programs, the various institutions, and importantly, innovation.
                         Physicians are the soul of Cleveland Clinic and patients and families travel
                         from near and far to receive treatment from these individuals. However, a
                         major challenge to having a culture that is patient centered comes from
                         physicians who are well-established and may not set patient experience as
                         a priority in their daily interactions with those for whom they care. Hence,
                         having a physician-led organization can be a great strength yet weakness for
                         Cleveland Clinic.

                         It is with an awareness of this issue that our group has decided to focus on
                         the following problem:

The Problem Statement    Cleveland Clinic needs to enhance patient-doctor communication but those
                         who work there do not believe it is in their control to alter physicians’
                         behavioral interactions with patients and their families.

          Significance   This is a significant problem because many of the chief complaints from
                         patients and family members have to do with the poor quality of interactions
                         with their doctors. In many cases, the sum of great communication with
                         nurses, great service from other parts of the clinic, and overall experience



                                                                                                          8
during their treatment can be offset by one difficult moment with a physician.
                              Therefore, it is a critical problem that demands much attention. In addition,
                              this problem is closely tied to the issue of doctor and patient communication
                              addressed by questions 5-7 of the HCAHPS.



                              3. Goals & Objectives of the Project

What We Seek to Accomplish    Our project team expects to provide several design directions to assist
                              Cleveland Clinic and the Office of Patient Experience in improving doctor-
                              patient communication. There will be an exploration of possibilities through
                              a rigorous design process. The team hopes to get physicians, nurses, staff
                              members, patients, and families involved in the discovery and synthesis
                              process.

                              Our project team believes that physicians are key actors in the patient
                              experience. Therefore, impactful change in communication within Cleveland
                              Clinic will only happen when physicians embrace a culture of communication
                              since they are the leaders in the organization.

                              Stated again, at minimum, the team hopes to provide several design
                              resolutions for Cleveland Clinic to implement across the organization; at best,
                              the team hopes that all staff members, including physicians, will be involved
                              in a participatory design process to resolve the proposed problem.



           Who Will Benefit   Patients and their families would be the primary beneficiaries of the project.
                              In addition, we expect physicians and other staff members to benefit from
                              a successful project as they participate in the research and design process
                              and encounter opportunities to form empathy. We also believe this project
                              has the capability to empower the Office of Patient Experience as a source of
                              innovation and design thinking.

                              To an external audience, such as a prospective patient or family member,
                              we hope this project strengthens Cleveland Clinic’s brand promise for high
                              quality patient experience in the giving of care. A successful project may also
                              lead to other joint projects between Cleveland Clinic and the Weatherhead
                              School of Management’s design program. This type of community is essential
                              for the greater Cleveland area for it can provide a resource and opportunity
                              for innovation. Furthermore, a model for patient experience based on
                              designing for change in physicians’ behaviors could be established for others
                              to replicate, modify, and further explore.



               Constraints    As mentioned before, Cleveland Clinic has a very strong physician-led culture,
                              which may make it difficult for physicians (as well as non-physicians) to
                              vocalize the need for change in the aspects of doctor-patient communication.
                              In another words, we must deal with the question, “how does one ask
                              doctors who are excellent at what they do to change?”

                              Secondly, direct involvement with physicians is highly desired for the project.



                                                                                                             9
However, there is a potential lack of access to physicians owing to their
                     schedules, a possible lack of interest, or our inability to make a convincing
                     argument for their involvement. Not everyone is optimistic and willing to be a
                     part of the messy way designers often work.

                     Thirdly, the only people who may have substantial influence over physicians’
                     behavior are Chief Executive Officer Delos Cosgrove (as the formal leader)
                     and Chief Experience Officer Dr. Merlino (as the representative of patient
                     experience to other physicians). For an organization that staffs over 1,700
                     physicians, the limited channels of influence pose as a constraint. In the end,
                     it may be a challenge to have our voices/design ideas heard.

                     Fourthly, even if more physicians could impact other physicians by
                     vocalizing the need for change (because Cleveland Clinic is run by practicing
                     physicians), it may be difficult for a physician to confront another physician
                     about altering his/her way of communicating with patients since a physician
                     does not know when he/she will need the other physician’s assistance at a
                     later time. The complexity and delicacy of already established relationships
                     between physicians may make it difficult to propogate design ideas
                     throughout the organization.

                     Another constraint can be an unwillingness of other staff members to try out
                     the design process if they have tried other things before and were previously
                     disheartened.

                     Finally, there is the possibility of adding stress to those who could be
                     involved with this project. Many of the individuals with whom we would like
                     to work will already be involved with other areas of Cleveland Clinic and
                     it may be tiresome to have them engage in our project in addition to their
                     current work.

            Risks    There is an impending risk of physicians’ unwillingness to change after our
                     team’s engagement for a year. There is a chance that this would solidify
                     the already prevalent notion that it is difficult, if not impossible, to alter
                     physicians’ behaviors. Such a consequence could further damage this aspect
                     of Cleveland Clinic’s culture.

                     If the project’s design ideas are implemented an no results are seen,
                     especially in terms of HCAHPS results, it will be difficult to justify further
                     exploration of patient experience using the design approach and design
                     methodologies that will be a part of the project.



Potential Benefits   According to the Office of Patient Experience, one point higher in the HCAHPS
                     survey relating to the doctor-patient questions (Q5-Q7) may be the difference
                     between Cleveland Clinic being in the 50th percentile and the 90th percentile
                     in this category. Since this domain of doctor-patient communication has been
                     the most perplexing issue for the Office of Patient Experience (other domains,
                     such as staff responsiveness, noise level reduction, and pain management,
                     are being addressed through various initiatives), moving a step forward in
                     resolving aspects of this issue would be a breakthrough for Cleveland Clinic
                     as well as the Office of Patient Experience.




                                                                                                      10
Desirable Features    We expect to have a rigorous design process throughout the project
       of the Solution    engagement. One aspect that will be critical to the exploration of physician
                          behavior/interaction will be to conduct design research. In some ways similar
                          to market research but essentially different, our project team will offer
                          several design research methods and request for collaboration with members
                          of the Office of Patient Experience. This type of design research will be critical
                          in gathering insights that will help identify physician, staff, patient, and
                          family needs. It is from these needs that design principles and implications
                          will be formed.

                          The design principles and implications will help generate ideas and concepts
                          for the project. This process will be characterized by multiple iterations of
                          prototyping and evaluating. Ideally, we desire for participation from the Office
                          of Patient Experience, physicians, patients, and family members.

                          The Office of Patient Experience and Cleveland Clinic can expect to receive
                          final deliverables/concepts in the form of communication design, design
                          artifacts, and/or interaction design products. We hope that participants from
                          Cleveland Clinic will be involved throughout the entire process and that the
                          final concepts will be a synthesis of a collaborative participation.



                          4. Schedule of Work


January - February 2011   Beginnings of design research. This may include shadowing, interviews,
                          observations, contact meetings, ethnography.

February - March 2011     Analysis of all gathered data (design research) and the beginnings of
                          brainstorming concepts and ideation.

    March - April 2011    Prototyping and evaluating. If there are any milestones to share our findings
                          and thoughts as we progress, this may be a good time to have ongoing
                          meetings with the Office of Patient Experience if this has not already
                          happened.

             April 2011   Concluding the last phases of the project development and possible
                          discussions of implementation. The final presentation would be shared at
                          this time.

      May 22-24, 2011     Participation at the Empathy and Innovation Conference.




                                                                                                         11
APPENDIX: Institutes




Cleveland Clinic Institutes

Heart & Vascular Institute. Ranked No. 1 in the U.S. for cardiac care by
U.S.News & World Report every year since 1995, the Sydell and Arnold
Miller Family Heart & Vascular Institute is the largest and busiest heart
program in the nation. The institute has the largest surgical valve practice
in the country and is one of the busiest transplant centers in the country.

Digestive Disease Institute. Ranked No. 2 in the nation for digestive
disorders by U.S.News & World Report, the institute is one of the largest
in the country. It is also one of the first of its kind to integrate specialists in
gastroenterology and hepatology, colorectal surgery, hepato-pancreato-
biliary and transplant surgery, general surgery and nutrition into one model
of care.

Urological & Kidney Institute. Ranked No. 2 in the nation for urological care
by U.S.News & World Report every year since 2000, the Glickman Urological
& Kidney Institute is a world leader in treating complex urologic and kidney
conditions in adults and children. Institute physicians have pioneered
medical advances including dialysis, partial nephrectomy, laparoscopic and
robotic urologic surgery, and the bioartificial kidney.

Orthopaedic & Rheumatologic Institute. Here, patients receive innovative
care for joint, bone, muscle, connective tissue and immune disorders.
U.S.News & World Report ranks Cleveland Clinic’s rheumatology program No.
2 in the nation and its orthopaedic surgery program No. 4 in the nation.

Neurological Institute. This fully integrated institute is a leader in treating
the most complex neurological disorders and in advancing innovations such
asdeep brain stimulation, epilepsy surgery, stereotactic spine radiosurgery
andGamma Knife® surgery. Our neurology/neurosurgery program is ranked
No.6 in the nation by U.S.News & World Report, and our pediatric neurology/
neurosurgery program is ranked No. 4.

Cancer Institute. More than 250 cancer specialists annually serve 26,000
patients, applying the most effective techniques to achieve long-term survival
and improved quality of life. The Taussig Cancer Institute’s extensive research
program gives patients access to a variety of clinical trials. Our cancer
program is ranked No. 12 in the nation by U.S.News & World Report.

Pediatric Institute & Children’s Hospital. Backed by Cleveland Clinic’s
resources, the institute offers full medical, surgical and rehabilitative care
for infants, children and adolescents. A staff of 300 full-time pediatricians
and pediatric specialists accommodates 500,000 patient visits annually at
our main campus, Shaker Campus, community hospitals and family health
centers.




                                                                                  12
APPENDIX: Institutes (Continued)



Nursing Institute. Cleveland Clinic nurses collaborate to provide high quality
patient care on specialty-based nursing units within inpatient, outpatient and
operating room settings throughout the Cleveland Clinic health system.

Additional Cleveland Clinic Institutes

Anesthesiology Institute
Arts & Medicine Institute
Cleveland Clinic Lorain
Cole Eye Institute
Dermatology & Plastic Surgery Institute
Education Institute
Emergency Services
Endocrinology & Metabolism Institute
Head & Neck Institute
Imaging Institute
Lerner Research Institute
Medicine Institute
Ob/Gyn & Women’s Health
Institute
Pathology & Laboratory
Medicine Institute
Quality & Patient Safety Institute
Respiratory Institute
Wellness Institute

All data from Cleveland Clinic’s latest “Facts & Figures” brochure, last revised
in May 2010.




                                                                             13
APPENDIX: Services




Services Provided

Inpatient
•	 Birthing room*
•	 Heart catheterization—diagnostic (adult)
•	 Heart catheterization—diagnostic (child)
•	 Elderly/disabled (Skilled nursing care)
•	 End-of-life services (Hospice, Pain management and Palliative care)
•	 Heart surgery (adult)
•	 Heart surgery (pediatric)
•	 Hospitalists
•	 Infection isolation room
•	 Heart catheterization—treatment (adult)
•	 Heart catheterization—treatment (child)
•	 Neonatal intensive care
•	 Neonatal intermediate care
•	 Cancer services
•	 Psychiatric care (Partial hospitalization and Psychiatric emergency
    services)

Outpatient
•	 Alzheimer center
•	 Arthritis center
•	 Bariatric/weight control services
•	 Breast cancer screening/mammograms
•	 Certified trauma center*
•	 Chemotherapy
•	 Chiropractic services
•	 Complementary/alternative medicine
•	 Dental services
•	 Heart catheterization—diagnostic (adult)
•	 Heart catheterization—diagnostic (child)
•	 Extracorporeal shock lithotripter
•	 Fitness center
•	 Genetic testing/counseling
•	 Geriatric services
•	 HIV-AIDS services
•	 Home health services
•	 Heart catheterization—treatment (adult)
•	 Heart catheterization—treatment (child)
•	 Kidney dialysis
•	 Chemotherapy
•	 Physical rehabilitation
•	 Psychiatric services (Child/adolescent services, Consultation, Geriatric
   services and Outpatient care)
•	 Sleep center
•	 Stop-smoking program
•	 Sports medicine


                                                                              14
APPENDIX: Services (Continued)



•	   Substance-abuse programs
•	   Urgent-care center
•	   Women’s health center
•	   Wound management services

Patient/Family Support Services
•	 Alzheimer center
•	 Ambulance services
•	 Help with government services
•	 Chaplaincy/pastoral care services
•	 Cancer services
•	 Patient support groups
•	 Patient representative/ombusdman
•	 Transportation for elderly/handicapped
•	 Translation services

Community Outreach
•	 Health fairs
•	 Health screenings
•	 Meals on wheels*

Imaging Services (Diagnostic and Therapeutic)
•	 CT scanner
•	 Diagnostic radioisotope facility
•	 Magnetic resonance imaging (MRI)
•	 Multislice spiral CT
•	 Single photon emission CT
•	 Ultrasound

* At another location in healthcare system or through arrangement with
another provider.

All data from American Hospital Association, last updated July 2010.




                                                                         15
Ascension CHCF CIMIT
                                                                                              Health              FMOLHS
                                                          SHIP
                                                                              Gravity Tank                                    National Health Service
                                                     Point Forward
                                                                                                                                   IHS




                                                                                                                                                                                                           16
                                                   Health Plan Alliance                                                          Veterans Affairs
                                                   Partners Healthcare
                                                          UPMC
                                                    Via Christi Health                                                    Ritz-Carlton
      Innovation &                                                                                                                 4 Seasons
                                                                                                                                                                 Apple
     System Design          School for Designing                                   INNOVATION
                                                                                                                                                    Disney                Retail &
                                 a Society                 KAISER               LEARNING NETWORK                                                                         Dept Stores
                 Medicine                               PERMANENTE                                                 HOSPITALITY
                 Institute
          Office of                     GESUNDHEIT!                                                                                 USER EXPERIENCE
         Patient Exp.                    INSTITUTE                                                                                    COMPANIES
SPARC                                                                                                                                                                                   Press Ganey
           Center for                                                                                                                                                     HCAHPS
          Innovation
                                  CLEV. CLINIC
                                                                          MANAGED CARE                         ANALAGOUS
                                                                           CONSORTIUM                          INDUSTRIES                                        CMS             APU
    Center for Quality            MAYO CLINIC
      Improvement                                                                                                                                               AHRQ             IPPS
     and Innovation                UPMC
                                                     HOSPITALS                                                                      GOVERNMENT
           Stoeckle              MASS GEN                                                                                             AGENCIES
            Center
                             J. HOPKINS                                       2010-11 HEALTHCARE
           Center for
         Innovation in         MEDICAL TOURISM
                                                                                  INNOVATION
        Quality Patient
             Care                                                                  LANDSCAPE                                                                 PUBLIC HEALTH
                                                                                                                                                              PROGRAMS
                               Singapore,
                               India, etc.         TECHNOLOGY                                                                          ACADEMIC
                Intel                                                                                                                                                                 UPMC
                                                                                                                                                               UNIV.
                 GE                                                                                                                                                               UH (Cleveland)
          Bosch Healthcare                PRODUCTS                                                                                                           HOSPITALS
            Bodymedia
                                                                          DESIGN & MGMT                      CONFERENCES
                                                                                                                                                                                  Johns Hopkins
                                         PLATFORMS                        CONSULTANCIES
                Mobile
             Social media                                                                                                                               TRANSFORM (Mayo)
                                 MGMT                ARCHITECTURE             PROD. DEVELP.                 SERVICE DESIGN                         EMPATHY & INNOVATION (CClinic)
                             CONSULTANCIES            COMPANIES               CONSULTANCIES                   COMPANIES
                                                                                                                                                TEDMED
                                  McKinsey         Center for Health Design        frog design                  live | work                   POPTECH!
                                  Accenture         Center for Health Sys +           IDEO                         Engine
                                   Deloitte          Design (Texas A&M)                                                                    SERVICE DESIGN
  McKinsey Hospital Inst.                                                                                                                    NETWORK
          (MHI)
                                                      Natural environ’t            Healthcare              Healthcare
     Health & Public Svc                                  designs               program/practice            projects
      operating group
                                                       Interior space
                Center for Health
                   Solutions                                                                                                                                 Weatherhead School of Management
                                                                              Healthcare       Health IT        Product
                                                                               delivery                         design
                                                                                                                                                                                            11.2010 klee
Weatherhead School of Management
Kinds of Healthcare Innovation
                                                                                                                                             last revised12.2010 klee




                                                                 Human oriented
      Quality & Safety Innovation                                                                                           Service Innovation

          University of Pittsburgh                                                                                  Kaiser Permanente
          Medical Center                                                                                              Mayo Clinic

                                                                             Massachusetts General Hospital



                                                                                  Arizona State University
                                                                                  (Herberger Institute)

       Johns Hopkins Hospital



 Research dominant                                                                                                               Practice dominant

                                                                                                                     Cleveland Clinic
                 Reagan UCLA
                                                     University Hospitals (OH)


        Barnes - Jewish/Washington University

                                                                                               Duke University (Medical +
                   Mount Sinai Hospital                                                        Business School)

                                New York - Presbyterian                                                           University of Washington
                                                                                                                  Medical Center
       Hospital of the University of Pennsylvania                     University of Michigan
                                                                      Health System

      Biomedical                                                                                                                 Equipment/




17
      Research Innovation                                                                                                   device Innovation
                                                             Non-human oriented
APPENDIX: Interesting Issues




Multiple Issues Identified by Project Group for Possible
Exploration

•	   Cleveland Clinic wants to think of patient experience broadly as an
     entire journey versus thinking about patient experience only in terms of
     aspects directly affecting HCAHPS domains
•	   There are Cleveland Clinic staff members who think their work directly
     affects patient experience versus those who do not see a connection
•	   Valuing patient AND family experience versus only focusing on patient
     experience
•	   Patients valuing overall Cleveland Clinic experience versus being
     dissatisfied with particular aspects of the patient experience
•	   “Empathy and Innovation” as desirable themes versus a culture that
     fears/respects numbers and makes decisions based on past results
•	   Maintaining existing programs versus developing new products/
     services/programs guided by the new Office of Patient Experience team’s
     vision
•	   Integration and standardization of innovative services versus the
     personality and culture of an individual satellite hospital
•	   Cleveland Clinic is a physician-led organization yet there is the possibility
     and even necessity of not being a physician-led organization




                                                                               18

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Cleveland Clinic Design Brief

  • 1. Case Western Reserve University Weatherhead School of Management Cleveland Clinic 2010/11 with the Office of Patient Experience Designing for Interactions in Patient and Family Experience A Design Brief prepared by: Timothy Anderson, MBA Candidate Kip Lee, MDes, PhD Candidate Emeka Mbanefo, MBA Candidate Nicole Ujadughele, MBA Candidate Jalak Vyas, MBA Candidate December 2, 2010 Design in Management Concepts & Methods of Practice MIDS 420 R. Buchanan & F. Collopy
  • 2. Contents page Executive Summary 3 1. Organization Profile 4 Organization & Its History Beginnings of Office of Patient Experience Organizational Structure 5 Locations and Future Growth Market Position Market Strengths Market Challenges 6 Current Situation 2. Problem Statement 8 An Important Issue The Problem Statement Significance 3. Goals & Objectives of the Project 9 What We Seek to Accomplish Who Will Benefit Constraints Risks 10 Potential Benefits Desirable Features of the Solution 11 4. Schedule of Work 11 Appendix 12 Institutes Services 14 2010-11 Healthcare Innovation Landscape 16 Kinds of Healthcare Innovation 17 Interesting Issues 18 2
  • 3. Designing for Interactions in Patient and Family Experience Executive Summary This design brief captures our project team’s current understanding of Cleveland Clinic as an organization and proposes a problem to explore in the next academic semester. The first part of the brief consists of our understanding of Cleveland Clinic’s background and development since the 1920s, its market position, and its strengths and challenges. The first part ends with an analysis of the current state of innovation in the healthcare industry and how Cleveland Clinic fits into this analysis. The second part begins with the problem statement identified by our group. We believe there is a problem of influencing the behavior of physicians at Cleveland Clinic. In other words, there is a great design opportunity to explore physician interactions with patients and families. We understand this may be a difficult task with various constraints and risks. However, if successful, this is a significant issue with potential implications for the HCAHPS, the Office of Patient Experience, and the culture of Cleveland Clinic. 3
  • 4. Designing for Interactions in Patient and Family Experience 1. Organizational Profile Organization & Its History Established in 1921 by four renown physicians, Cleveland Clinic is a multi- specialty, academic medical center founded on a vision of providing outstanding patient care. This vision was originally based on the principles of cooperation, compassion, and innovation, and captured in the 1921 mission statement, “Better care of the sick, investigation into their problems, and further education of those who serve.” As 2010 comes to an end, Cleveland Clinic’s mission “to provide compassionate healthcare of the highest quality in a setting of education and research,” has not significantly changed since 1921. As an organization, Cleveland Clinic continues to focus on high quality care for patients in parallel with a desire to create an environment of learning and development through research. This desire for excellence has not been immune to challenges along the way. For example, soon after its founding and despite rapid growth, Cleveland Clinic suffered major setbacks due to the Great Depression and also a fire in the hospital in 1929. The fire claimed 125 lives, including one of its founders. However, with its community of dedicated caregivers, Cleveland Clinic quickly grew once again and is now the second largest medical group practice in the world after the Mayo Clinic. Beginning of the Office of It is in the context of this resilient and dyamic culture that Cleveland Clinic Patient Experience established the Office of Patient Experience in 2008. Supporting the greater organizational goals, the Office of Patient Experience’s mission statement promises “to ensure care that is consistently patient-centered by partnering with caregivers to exceed the expectations of patients and families.” The Office of Patient Experience has stated its strategic objectives in 2010 very explicitly to clarify its mission statement - “In order to achieve higher patient satisfaction, and improve overall patient experience.” One way of achieving this is by creating structure (i.e. within the Office of Patient Experience) and building a robust set of experts (particularly around HCAHPS domains). Additionally, the Office of Patient Experience continues to support its capabilities within Cleveland Clinic as described by the following specializations and services: serving as a patient experience advisory resource for critical initiatives across the Cleveland Clinic health system; providing HCAHPS education; providing resources and data analytics; identifying, supporting, and publishing sustainable best practices; and collaborating with a variety of deparments to ensure the consistent delivery of patient-centered care. 4
  • 5. Organizational Structure Cleveland Clinic is structured under a group practice model. The physicians on staff are salaried employees as opposed to being in private practice. Mayo Clinic has a similar structure. In 2007, the organization restructured itself by changing its practices to complement the group practice model. By combining specialties around a specific organ or disease system into integrated practice units called institutes, Cleveland Clinic believes it can provide collaborative, patient- centered care and also an easy-to-understand structuring of capabilities for patients and families (See Appendix: Institutes for a list of Cleveland Clinic institutes). Locations and Future Growth Cleveland Clinic has a national and international reputation for its services and medical facilities. The clinic currently operates seventeen family health centers, nine regional hospitals in the surrounding Ohio communities, several hospitals in Florida, a brain center for treatment of cognitive disorders in Las Vegas, and a health and wellness center in Canada. Cleveland Clinic’s international presence consists of a world-class specialty hospital in Abu Dhabi, UAE (built to be opened in 2012 and owned by the UAE government), and Chief Executive Officer Delos Cosgrove has also announced plans to expand the organization’s market in Austria and Singapore in the near future. Market Position According to the U.S. News Best Hospitals ranking for 2010-2011, Cleveland Clinic ranks as the fourth best hospital in the nation. Cleveland Clinic is in close competition with Johns Hopkins Hospital, Mayo Clinic, and Massachusetts General Hospital, which make up the first, second, and third spots, respectively. Locally, University Hospitals Health System is a competitor of Cleveland Clinic. Market Strengths Cleveland Clinic is a service-based, not-for-profit organization that ranked high on thirteen specialties this year (See Appendix: Services for a list of services and specialties). While offering some of the best special care available, Cleveland Clinic also collaborates with other organizations from a variety of industries to enhance the quality of care offered throughout its system. For example, there is a working relationship with Intercontinental Hotels that allows patients and families to rest and move freely within the main campus. It is also one of the first hospitals to have a department dedicated to patient and family experience. As an established organization, Cleveland Clinic has the human capital, finances, and resources to efficiently implement favorable changes in the system. The Cleveland Clinic Innovation Center (CCIC), established in 2004, is a fine example of this operational capability. As a laboratory space on the main campus, this area of the organization has produced over 200 new medical device innovations per year along with the creation of twenty-four spin-off companies in the past decade. Many of the inventors who have contributed include physicians from within the organization. 5
  • 6. More recently in 2008, Cleveland Clinic partnered with Microsoft Corp. to pilot the first patient-controlled data exchange between Microsoft’s web- based platform health platform and eCleveland Clinic MyChart®, Cleveland Clinic’s electronic personal medical record system. This was just one example of the various secure online services offered by Cleveland Clinic. Today, there is a comprehensive suite of e-services that ranges from the ability to provide real-time information to patients while they receive treatment at Cleveland Clinic, to an online resource that allows individuals from all over the world to get a second medical opinion from Cleveland Clinic physicians. This will be a service and market differentiator that has the potential to establish Cleveland Clinic as a global leader in healthcare as it provides a direct connection to individuals who may not be able to visit Cleveland. Market Challenges However, unlike Kaiser Permanente’s Garfield Innovation Center or Mayo Clinic’s SPARC Innovation Program, Cleveland Clinic has not yet fully embraced design thinking into a holistic service innovation program. In many ways, the Office of Patient Experience is still a new part of the greater system with high expectations from the rest of the organization. It will be a challenge to demonstrate its role in managing and designing for patient and family experience while at the same time balancing the work they are currently performing. While Johns Hopkins Hospital and Massachusetts General Hospital both enjoy high rankings at this time, they are also facing similar challenges as Cleveland Clinic in delivering great patient experience since they, too, are large healthcare organizations that have been successful until now without giving priority to patient experience. Form a local standpoint, Cleveland Clinic contends with the presence of University Hospitals of Cleveland, which is taking great strides to present itself as a reputable alternative to Cleveland Clinic. With its own Research and Innovation Center (focused on biomedical research) and new facilities opening in 2010-2011, University Hospitals is a formidable competition for Cleveland Clinic in Ohio. Our project team believes Cleveland Clinic’s niche to be in a unique market space that strives to provide a premier level of healthcare service that exceeds standards and is comparable to a level of service provided by the hospitality industry. However, there is a delicate balance between providing world-class hotelier-like service while still being sensitive to those who are sick in an environment in which they do not want to be. For no matter how extravagant the healthcare stay is, the goal of patients and families will always be to return home as soon as possible. Current Situation Cleveland Clinic, along with the Office of Patient Experience, is concerned with the current and future state of patient experience. A good portion of the concern stems from external forces. Although the submission of standardized Hospital Consumer Assessment of Healthcare Providers and Systems (HCAHPS) scores is currently “voluntary” (only voluntary hospitals receive federal reimbursement), the federal government is encouraging all hospitals to provide this survey information to (1) produce data about patients’ perspectives of care that will allow for the comparison of hospitals on topics that are important to consumers, (2) create new incentives for hospitals to improve quality of care, and (3) enhance accountability by increasing 6
  • 7. transparency of the quality of hospital care provided in return for the public investment. Participating hospitals today are able to receive Medicaid and Medicare reimbursements after a “pay for reporting” model. Cleveland Clinic currently ranks above the national average on questions that ask patients about the overall hospital experience. However, patient responses referring to questions focusing on detailed aspects of the patient experience (i.e. doctor-patient communication, nurse-patient communication, noise levels, cleanliness, pain management) are below the national average. With the strong possibility of the federal government switching into a “pay for performing” model in the near future, it will be even more difficult for Cleveland Clinic to receive reimbursement since there will be a requirement to perform within the 90th percentile in order to get money back. This is no small amount considering the current reimbursement, which is 1-2% of all revenue, is close to $12 million. In addition to impact from reimbursement, patient experience is at the forefront of Cleveland Clinic initiatives as declared by its recent guiding principle of “Patient First.” With “Patient First,” there has been an emphasis on the primacy of patient care, comfort, and communication in every activity caregivers take. In order to understand the current state of innovation in healthcare, our project team has mapped in Appendix: 2010-2011 Healthcare Innovation Landscape various industries and organizations that may directly and indirectly affect patient experience discourse. For example, one of the eight areas that might be a place of gathering insight is conferences as noted on the map. In addition to the Empathy and Innovation Conference hosted by the Office of Patient Experience, there are numerous conferences such as TedMed and the Service Design Network’s conferences where conversations around innovations in patient experience are forming. This map will be one tool our project team will use as we explore design opportunities. Another tool our project team has put together is a mapping of the kinds of healthcare innovation in the industry (See Appendix: Kinds of Healthcare Innovation). We collected a dozen or so notable healthcare institutions/ organizations and mapped them onto two dimensions: human oriented versus non-human oriented and research dominant versus practice dominant. We noticed that the healthcare innovation space can be captured in four kinds of innovations: • Quality & Safety Innovation • Biomedical Research Innovation • Equipment/device/technology Innovation • Service Innovation (design thinking) This differentiation provides an understanding of what kind of innovation is currently present within a healthcare organization. It is important to note that being in one space or kind of innovation does not mean the organization is naïve about other forms of innovation. For example, Johns Hopkins Hospital has great biomedical research innovation and uses state-of-the- art equipment in its facilities. However, from their creation of a Center for 7
  • 8. Innovation in Quality Patient Care, their emphasis on healthcare innovation seems to lie in the quality and safety space. Likewise, Cleveland Clinic has great biomedical research (Lerner Research Institute), a quality and safety program (Quality & Patient Safety Institute), and also state-of-the-art technology (Cleveland Clinic Innovation Center). The next step for Cleveland Clinic is to become a leader in the service innovation space. This is also the space where Mayo Clinic and Kaiser Permanente have established themselves. Our project team believes it is in this space where matters of patient experience can be fully and holistically explored. 2. Problem Statement Our project team identified several interesting patient experience issues (Please see Appendix: Interesting Issues for a list of some of the issues). However, in order to identify a targeted area of exploration, we decided to focus on the following issue: An Important Issue Cleveland Clinic is a physician-led organization yet there is the possibility and even necessity of not being a physician-led organization. This issue captures an insightful contradiction that is similar to a principle of leadership - being a leader without being a leader. When this important issue found in leadership is articulated in this way, one can begin to explore a range of what it means to be a leader. Although a leader is commonly understood as an individual with a clear title and position (formal leader), this issue also reveals a type of leader who is characterized by her service to others (servant-leader), whose actions reflect the role of a facilitator as opposed to a commander. Likewise, Cleveland Clinic’s physician-led organization is an example of one form of leadership. There is much to boast in this culture where physicians lead the programs, the various institutions, and importantly, innovation. Physicians are the soul of Cleveland Clinic and patients and families travel from near and far to receive treatment from these individuals. However, a major challenge to having a culture that is patient centered comes from physicians who are well-established and may not set patient experience as a priority in their daily interactions with those for whom they care. Hence, having a physician-led organization can be a great strength yet weakness for Cleveland Clinic. It is with an awareness of this issue that our group has decided to focus on the following problem: The Problem Statement Cleveland Clinic needs to enhance patient-doctor communication but those who work there do not believe it is in their control to alter physicians’ behavioral interactions with patients and their families. Significance This is a significant problem because many of the chief complaints from patients and family members have to do with the poor quality of interactions with their doctors. In many cases, the sum of great communication with nurses, great service from other parts of the clinic, and overall experience 8
  • 9. during their treatment can be offset by one difficult moment with a physician. Therefore, it is a critical problem that demands much attention. In addition, this problem is closely tied to the issue of doctor and patient communication addressed by questions 5-7 of the HCAHPS. 3. Goals & Objectives of the Project What We Seek to Accomplish Our project team expects to provide several design directions to assist Cleveland Clinic and the Office of Patient Experience in improving doctor- patient communication. There will be an exploration of possibilities through a rigorous design process. The team hopes to get physicians, nurses, staff members, patients, and families involved in the discovery and synthesis process. Our project team believes that physicians are key actors in the patient experience. Therefore, impactful change in communication within Cleveland Clinic will only happen when physicians embrace a culture of communication since they are the leaders in the organization. Stated again, at minimum, the team hopes to provide several design resolutions for Cleveland Clinic to implement across the organization; at best, the team hopes that all staff members, including physicians, will be involved in a participatory design process to resolve the proposed problem. Who Will Benefit Patients and their families would be the primary beneficiaries of the project. In addition, we expect physicians and other staff members to benefit from a successful project as they participate in the research and design process and encounter opportunities to form empathy. We also believe this project has the capability to empower the Office of Patient Experience as a source of innovation and design thinking. To an external audience, such as a prospective patient or family member, we hope this project strengthens Cleveland Clinic’s brand promise for high quality patient experience in the giving of care. A successful project may also lead to other joint projects between Cleveland Clinic and the Weatherhead School of Management’s design program. This type of community is essential for the greater Cleveland area for it can provide a resource and opportunity for innovation. Furthermore, a model for patient experience based on designing for change in physicians’ behaviors could be established for others to replicate, modify, and further explore. Constraints As mentioned before, Cleveland Clinic has a very strong physician-led culture, which may make it difficult for physicians (as well as non-physicians) to vocalize the need for change in the aspects of doctor-patient communication. In another words, we must deal with the question, “how does one ask doctors who are excellent at what they do to change?” Secondly, direct involvement with physicians is highly desired for the project. 9
  • 10. However, there is a potential lack of access to physicians owing to their schedules, a possible lack of interest, or our inability to make a convincing argument for their involvement. Not everyone is optimistic and willing to be a part of the messy way designers often work. Thirdly, the only people who may have substantial influence over physicians’ behavior are Chief Executive Officer Delos Cosgrove (as the formal leader) and Chief Experience Officer Dr. Merlino (as the representative of patient experience to other physicians). For an organization that staffs over 1,700 physicians, the limited channels of influence pose as a constraint. In the end, it may be a challenge to have our voices/design ideas heard. Fourthly, even if more physicians could impact other physicians by vocalizing the need for change (because Cleveland Clinic is run by practicing physicians), it may be difficult for a physician to confront another physician about altering his/her way of communicating with patients since a physician does not know when he/she will need the other physician’s assistance at a later time. The complexity and delicacy of already established relationships between physicians may make it difficult to propogate design ideas throughout the organization. Another constraint can be an unwillingness of other staff members to try out the design process if they have tried other things before and were previously disheartened. Finally, there is the possibility of adding stress to those who could be involved with this project. Many of the individuals with whom we would like to work will already be involved with other areas of Cleveland Clinic and it may be tiresome to have them engage in our project in addition to their current work. Risks There is an impending risk of physicians’ unwillingness to change after our team’s engagement for a year. There is a chance that this would solidify the already prevalent notion that it is difficult, if not impossible, to alter physicians’ behaviors. Such a consequence could further damage this aspect of Cleveland Clinic’s culture. If the project’s design ideas are implemented an no results are seen, especially in terms of HCAHPS results, it will be difficult to justify further exploration of patient experience using the design approach and design methodologies that will be a part of the project. Potential Benefits According to the Office of Patient Experience, one point higher in the HCAHPS survey relating to the doctor-patient questions (Q5-Q7) may be the difference between Cleveland Clinic being in the 50th percentile and the 90th percentile in this category. Since this domain of doctor-patient communication has been the most perplexing issue for the Office of Patient Experience (other domains, such as staff responsiveness, noise level reduction, and pain management, are being addressed through various initiatives), moving a step forward in resolving aspects of this issue would be a breakthrough for Cleveland Clinic as well as the Office of Patient Experience. 10
  • 11. Desirable Features We expect to have a rigorous design process throughout the project of the Solution engagement. One aspect that will be critical to the exploration of physician behavior/interaction will be to conduct design research. In some ways similar to market research but essentially different, our project team will offer several design research methods and request for collaboration with members of the Office of Patient Experience. This type of design research will be critical in gathering insights that will help identify physician, staff, patient, and family needs. It is from these needs that design principles and implications will be formed. The design principles and implications will help generate ideas and concepts for the project. This process will be characterized by multiple iterations of prototyping and evaluating. Ideally, we desire for participation from the Office of Patient Experience, physicians, patients, and family members. The Office of Patient Experience and Cleveland Clinic can expect to receive final deliverables/concepts in the form of communication design, design artifacts, and/or interaction design products. We hope that participants from Cleveland Clinic will be involved throughout the entire process and that the final concepts will be a synthesis of a collaborative participation. 4. Schedule of Work January - February 2011 Beginnings of design research. This may include shadowing, interviews, observations, contact meetings, ethnography. February - March 2011 Analysis of all gathered data (design research) and the beginnings of brainstorming concepts and ideation. March - April 2011 Prototyping and evaluating. If there are any milestones to share our findings and thoughts as we progress, this may be a good time to have ongoing meetings with the Office of Patient Experience if this has not already happened. April 2011 Concluding the last phases of the project development and possible discussions of implementation. The final presentation would be shared at this time. May 22-24, 2011 Participation at the Empathy and Innovation Conference. 11
  • 12. APPENDIX: Institutes Cleveland Clinic Institutes Heart & Vascular Institute. Ranked No. 1 in the U.S. for cardiac care by U.S.News & World Report every year since 1995, the Sydell and Arnold Miller Family Heart & Vascular Institute is the largest and busiest heart program in the nation. The institute has the largest surgical valve practice in the country and is one of the busiest transplant centers in the country. Digestive Disease Institute. Ranked No. 2 in the nation for digestive disorders by U.S.News & World Report, the institute is one of the largest in the country. It is also one of the first of its kind to integrate specialists in gastroenterology and hepatology, colorectal surgery, hepato-pancreato- biliary and transplant surgery, general surgery and nutrition into one model of care. Urological & Kidney Institute. Ranked No. 2 in the nation for urological care by U.S.News & World Report every year since 2000, the Glickman Urological & Kidney Institute is a world leader in treating complex urologic and kidney conditions in adults and children. Institute physicians have pioneered medical advances including dialysis, partial nephrectomy, laparoscopic and robotic urologic surgery, and the bioartificial kidney. Orthopaedic & Rheumatologic Institute. Here, patients receive innovative care for joint, bone, muscle, connective tissue and immune disorders. U.S.News & World Report ranks Cleveland Clinic’s rheumatology program No. 2 in the nation and its orthopaedic surgery program No. 4 in the nation. Neurological Institute. This fully integrated institute is a leader in treating the most complex neurological disorders and in advancing innovations such asdeep brain stimulation, epilepsy surgery, stereotactic spine radiosurgery andGamma Knife® surgery. Our neurology/neurosurgery program is ranked No.6 in the nation by U.S.News & World Report, and our pediatric neurology/ neurosurgery program is ranked No. 4. Cancer Institute. More than 250 cancer specialists annually serve 26,000 patients, applying the most effective techniques to achieve long-term survival and improved quality of life. The Taussig Cancer Institute’s extensive research program gives patients access to a variety of clinical trials. Our cancer program is ranked No. 12 in the nation by U.S.News & World Report. Pediatric Institute & Children’s Hospital. Backed by Cleveland Clinic’s resources, the institute offers full medical, surgical and rehabilitative care for infants, children and adolescents. A staff of 300 full-time pediatricians and pediatric specialists accommodates 500,000 patient visits annually at our main campus, Shaker Campus, community hospitals and family health centers. 12
  • 13. APPENDIX: Institutes (Continued) Nursing Institute. Cleveland Clinic nurses collaborate to provide high quality patient care on specialty-based nursing units within inpatient, outpatient and operating room settings throughout the Cleveland Clinic health system. Additional Cleveland Clinic Institutes Anesthesiology Institute Arts & Medicine Institute Cleveland Clinic Lorain Cole Eye Institute Dermatology & Plastic Surgery Institute Education Institute Emergency Services Endocrinology & Metabolism Institute Head & Neck Institute Imaging Institute Lerner Research Institute Medicine Institute Ob/Gyn & Women’s Health Institute Pathology & Laboratory Medicine Institute Quality & Patient Safety Institute Respiratory Institute Wellness Institute All data from Cleveland Clinic’s latest “Facts & Figures” brochure, last revised in May 2010. 13
  • 14. APPENDIX: Services Services Provided Inpatient • Birthing room* • Heart catheterization—diagnostic (adult) • Heart catheterization—diagnostic (child) • Elderly/disabled (Skilled nursing care) • End-of-life services (Hospice, Pain management and Palliative care) • Heart surgery (adult) • Heart surgery (pediatric) • Hospitalists • Infection isolation room • Heart catheterization—treatment (adult) • Heart catheterization—treatment (child) • Neonatal intensive care • Neonatal intermediate care • Cancer services • Psychiatric care (Partial hospitalization and Psychiatric emergency services) Outpatient • Alzheimer center • Arthritis center • Bariatric/weight control services • Breast cancer screening/mammograms • Certified trauma center* • Chemotherapy • Chiropractic services • Complementary/alternative medicine • Dental services • Heart catheterization—diagnostic (adult) • Heart catheterization—diagnostic (child) • Extracorporeal shock lithotripter • Fitness center • Genetic testing/counseling • Geriatric services • HIV-AIDS services • Home health services • Heart catheterization—treatment (adult) • Heart catheterization—treatment (child) • Kidney dialysis • Chemotherapy • Physical rehabilitation • Psychiatric services (Child/adolescent services, Consultation, Geriatric services and Outpatient care) • Sleep center • Stop-smoking program • Sports medicine 14
  • 15. APPENDIX: Services (Continued) • Substance-abuse programs • Urgent-care center • Women’s health center • Wound management services Patient/Family Support Services • Alzheimer center • Ambulance services • Help with government services • Chaplaincy/pastoral care services • Cancer services • Patient support groups • Patient representative/ombusdman • Transportation for elderly/handicapped • Translation services Community Outreach • Health fairs • Health screenings • Meals on wheels* Imaging Services (Diagnostic and Therapeutic) • CT scanner • Diagnostic radioisotope facility • Magnetic resonance imaging (MRI) • Multislice spiral CT • Single photon emission CT • Ultrasound * At another location in healthcare system or through arrangement with another provider. All data from American Hospital Association, last updated July 2010. 15
  • 16. Ascension CHCF CIMIT Health FMOLHS SHIP Gravity Tank National Health Service Point Forward IHS 16 Health Plan Alliance Veterans Affairs Partners Healthcare UPMC Via Christi Health Ritz-Carlton Innovation & 4 Seasons Apple System Design School for Designing INNOVATION Disney Retail & a Society KAISER LEARNING NETWORK Dept Stores Medicine PERMANENTE HOSPITALITY Institute Office of GESUNDHEIT! USER EXPERIENCE Patient Exp. INSTITUTE COMPANIES SPARC Press Ganey Center for HCAHPS Innovation CLEV. CLINIC MANAGED CARE ANALAGOUS CONSORTIUM INDUSTRIES CMS APU Center for Quality MAYO CLINIC Improvement AHRQ IPPS and Innovation UPMC HOSPITALS GOVERNMENT Stoeckle MASS GEN AGENCIES Center J. HOPKINS 2010-11 HEALTHCARE Center for Innovation in MEDICAL TOURISM INNOVATION Quality Patient Care LANDSCAPE PUBLIC HEALTH PROGRAMS Singapore, India, etc. TECHNOLOGY ACADEMIC Intel UPMC UNIV. GE UH (Cleveland) Bosch Healthcare PRODUCTS HOSPITALS Bodymedia DESIGN & MGMT CONFERENCES Johns Hopkins PLATFORMS CONSULTANCIES Mobile Social media TRANSFORM (Mayo) MGMT ARCHITECTURE PROD. DEVELP. SERVICE DESIGN EMPATHY & INNOVATION (CClinic) CONSULTANCIES COMPANIES CONSULTANCIES COMPANIES TEDMED McKinsey Center for Health Design frog design live | work POPTECH! Accenture Center for Health Sys + IDEO Engine Deloitte Design (Texas A&M) SERVICE DESIGN McKinsey Hospital Inst. NETWORK (MHI) Natural environ’t Healthcare Healthcare Health & Public Svc designs program/practice projects operating group Interior space Center for Health Solutions Weatherhead School of Management Healthcare Health IT Product delivery design 11.2010 klee
  • 17. Weatherhead School of Management Kinds of Healthcare Innovation last revised12.2010 klee Human oriented Quality & Safety Innovation Service Innovation University of Pittsburgh Kaiser Permanente Medical Center Mayo Clinic Massachusetts General Hospital Arizona State University (Herberger Institute) Johns Hopkins Hospital Research dominant Practice dominant Cleveland Clinic Reagan UCLA University Hospitals (OH) Barnes - Jewish/Washington University Duke University (Medical + Mount Sinai Hospital Business School) New York - Presbyterian University of Washington Medical Center Hospital of the University of Pennsylvania University of Michigan Health System Biomedical Equipment/ 17 Research Innovation device Innovation Non-human oriented
  • 18. APPENDIX: Interesting Issues Multiple Issues Identified by Project Group for Possible Exploration • Cleveland Clinic wants to think of patient experience broadly as an entire journey versus thinking about patient experience only in terms of aspects directly affecting HCAHPS domains • There are Cleveland Clinic staff members who think their work directly affects patient experience versus those who do not see a connection • Valuing patient AND family experience versus only focusing on patient experience • Patients valuing overall Cleveland Clinic experience versus being dissatisfied with particular aspects of the patient experience • “Empathy and Innovation” as desirable themes versus a culture that fears/respects numbers and makes decisions based on past results • Maintaining existing programs versus developing new products/ services/programs guided by the new Office of Patient Experience team’s vision • Integration and standardization of innovative services versus the personality and culture of an individual satellite hospital • Cleveland Clinic is a physician-led organization yet there is the possibility and even necessity of not being a physician-led organization 18