Lesson Objectives What are budgets? How do businesses use budgets? - Variance Analysis How do businesses benefit from budgets? How are budgets produced?
Types of budgets Almostall activities of a business can be budgeted. These include: Sales budget Expenditure budget Profit Budget
What is budgeting? Budgeting involves defining financial objectives, assessing finances and using this information for financial planning. Once the financial manager has an understanding of how the business stands financially he can set budgets.
Benefits of Budgeting It helps to predict what will happen in the future It sets targets They help monitor performance They help control performance They help in business planning They can be used as a source of motivation as they involve a consultation process They are a form of communication
The process of budget setting The business is broken down into a series of control centres Each manager has responsibility for managing the budget for their control centre Each manager is kept informed of their own performance and that of other budget holders
How are the Budgets decided?Managers will look at: Past results & costs Planned Output How money has been allocated in the past Business Objectives for the coming period Consultation with managers Forecasts for markets and prices
Variance Analysis Variance analysis is Favourable variances mean used to calculate the that the actual performance difference between any of the organisation has been actual and budgeted better than expected – likely figures. to increase profit Adverse variances mean that After calculation the the actual performance has variance should be been worse than expected interpreted as follows: -likely to reduce profit
Profit Variance The difference between budgeted profit and actual profit This can be broken down to revenue variances and cost variances These variances can in turn be broken down further
Sales Variance Sales variance – the difference between actual sales revenue and budgeted sales revenueThis can be broken down into: - Sales volume variance (how sales differed from target) - Price variance (how actual price differed from expected price)
Cost Variances Material price variance – the difference between the budgeted cost of raw materials and the actual costs Material usage variance – the difference between the budgeted quantities of raw materials & supplies against the actual quantities used Labour rate variance – the budgeted wage bill compared to the actual wage bill Labour efficiency variance – the budgeted number of man-hours to complete tasks compared to the actual time taken