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Compliance Checklist for Garment Inustry (Somepoints applicable only for Tamil Nadu)Statutory Registers UpdatedForm 7 (White Wash Register)Form 9 (Compensatory Holiday)Form 12 (Adult Register)Form 15 (Leave With Wages)Form 16 (Health Register)Form 25A (Muster Roll)Form 25B (Time Card)Form 26 (Accident Register)Form 26A (Dangerous Occurances)Form 28 (Exemption Register)Form 29 (Particulars of Room)Inspection RegisterForm 1 (Workmen Register)Form 1 (Suspension Register)Form D (Equal Remuneration)Form B (Deduction Register)Form C (Unpaid Accumulation)Form II (Deduction for damages)Form VI (National & Festival Holiday)ESI Accident RegisterForm 10 (Overtime Register)Statutory Returns Submitted within dateForm 12A EPF Monthly ReturnForm 2A Nomination Forms SubmittedForm 5 EPF Addition ReturnForm 10 EPF Deletion ReturnForm 3 ESI ReturnForm 1 ESI Nomination submittedForm 2 (Licence Renewal)Form 23 (Annual Return to IF)Form 22 (Half Year Return to IF)Form 2 (Half Year Return - Subssistance Allowance)Form 2 (Half Year Return - Conferment to permanentstatuts)Form A (Labour Welfare Fund)Form C (Unpaid Accumulation)Licence RenewalInspector of Factory Licence RenewalPlan Approval from IF (Revised)Testing Safety Pressure VesselInspector of Factory Registration No.Report Examination of Pressure VessalsFire Licence to ProductionFire Licence to Diesel StoragePlan Approval from Fire ServiceTNPCB Consent Order to AirTNPCB Consent Order to WaterPlan Approval from TNPCBLocal Panchayath License (Municipality/CorporationEtc.)Plan Approval from Local PanchayathE.S.I. Code No.E.P.F. Code No.CEIG Approval for GensetStability CertificateWater Testing CertificateCalibration Certificate to All Weighing MachineCalibration Certificate to All ScalesCalibration Certificate to Metal DetectorROCMemorandum of Articles / Partnership deedPAN NumbersMemorandum of Articles / Partnership deedDisplaysFactory Act AbstractMinimum Wages AbstractThe Payment of Wages AbstractThe Payment of Gratuity AbstractThe Maternity Benefit Act AbstractThe Payment of Bonus AbstractESI AbstractEPF AbstractForm 11Weekly Holiday NoticeNotice Nearest Hospital, Fire Station, Police Stationetc.Notice Important Officials Phone NumbersForm V (National & Festival Holiday)Standing Order (Tamil & English)
Needle Control PolicyVoluntary Work PolicySexual Harrassment PolicyHealth and Safety PolicyChild labour abolition policyAnti discrimination policyUrgent Business need policyZero abusement policyWorking hours policyBroken needle policySexual harrassment policyHiring / Recruitment policyEnvironmental policySecurity policyBuyers code of conductWorkmen Committee Members Photo with NameHealth & Safety Committee Members Photo withNameCanteen Members Photo with NameTransport Committee Members Photo with NameHarrassment & Discrimination committee MembersPhoto with NameUnit Work FlowOrganisation Chart with manpower detailsWeekly Holiday AnnouncementExcise CertificateExemptions75 hour O.T. ExemptionExemption for Time CardExemption for AmbulanceExemption for CreachBuildingName Sign to All Rooms / AreaIndicators / Direction from Security Gate onwardsStorage above Storage limit Carton Box etc.Aisle markingAisle width minimum 112 cm.Indicators Arrows in the passageAisle without blockHealthDrinking WaterAt least4.5 Litres water provided per day peremployeeWater Testing CertificateDrinking water not in plastic potDrinking Water, Cup availabilityDrinking Water centre (one place to every 150employees upto 500)Drinking Water centre (one place to every 500employees above 500)Water Cooler / Heater available at every canteen,dining hall, rest room etc.Drinking Water Signage in English and TamilLocate from 20 feet away from toiletLocate maximum 50 meteres distance from workspotDrinking Water vessale cleaned at least once in a dayWater Reservoir or Tank Cleaned at least once in aweekWater centre cleaning conditionWater Vessal Cleaning log sheetWater Centre Incharge person with cleanlinessSuggessation Box RegisterToiletsToilet Seat to Every 20 WomenToilet Seat to Every 20 men upto 100Toilet Seat to Every 50 men beyond 100All toilet seat with proper privacy and lock facilityUrinal Accomodation Min. 61 cm for every 50employees upto first 500Urnial Accomodation Min. 61 cm for every 100employees for above 500Effective water Sewage systemSoap/ TowelBathroom LockWater tapDust BinsBuckets with mug at toiletsToilet White Washed once in every four monthTiles/Mosaic floors washed with Detergent ordisinfectant once in four monthDaily Cleaning Log sheet provided
Adeaquate Water TabsNo smoking Sign in Gents ToiletAwareness Quotes in ToiletsLadies / Gents Toilet Name Sign in Dual Languageand PictureSpittoonsAdequate SpittoonsSipittoons filled by Sand or Suitable disinfectantSpittoons covered by bleaching powder layerSpittoons scrapped or cleaned at least once in everydayOthers500 Cubic feet for every employeesDisposal of Wastes and effluentsRoom TemperatureLighting facilityTrees on factory campusSafety GuardsMetal Glows on good ConditionRubber Mat to ironersRubber Glows to ironersIroners wearing slipperMotar GuardNeedle GuardEye GuardSharp ToolsPaddle MatScissors and trimmers are tiedSharp BoxesMaskNeedle disposal once in six monthBroken Needle RegisterWelfare OfficerWelfare Officer as per ruleWelfare Officer Intimation Letter to IFWelfare Officer Appointment Order displayWelfare Officer DisplayDining HallDining Hall with sufficient SpaceDining Hall with Sufficient Chair/TableWater FacilityAmbulance RoomDoctor VisitNurseMedicinesMedicines Issueing RecordCreachSufficient SpaceCreach AttenderCreach Children DetailDaily RegisterCradleToysPosturesWash Room FacilityToiletMilkEatables AvailableDrinking WaterVentilationChairs for mothersShady plaground for older childrenFirst AidFirst Aid Boxes with All medicinesFirst Aid Boxes Location ListFirst Aid Box Daily ChecklistFirst Aid Training employees (20 %)First Aid Trainer Name & Photo ListFirst Box once for 150 employeesFirst Aid StationsFireSufficient Fire ExtinguisherFire Extinguisher all in good ConditionFire Extinguisher Location ListFire Extinguisher Service ChecklistAccess area without hindaranceFire Extinguisher kept in 3 feetFire Signage in Tamil & EnglishUsage Guide in dual languageFire Extinguisher Colour Background MarkingSpace beneath marked
Space beneath kept emptyRefilling Service DoneFire Certified persons photoEvacuation Drill (External) Every Six MonthEvacuation Drill (External) FileEvacuation Drill (Internal) Every Three MonthEvacuation Drill (Internal) FileSufficient Fire Safety trained employeesFire safety trained employees name & Photo ListFire Buckets to Diesel Storage Area with Water andSandFire Buckets to Boiler Room with Water and SandFire Buckets to Genset room with Water and SandFire Buckets to E.B. Panal Board with Water andSandFire Buckets to Motor Room with Water and SandFire Buckets to Appropriate place.Fire Tray with sandDiesel Storage area floor filled by sandEvacuation Plan in all Floor / AreaEmergency ExitEmergency Exit on OpenEmergency Exit SignageEmergency Exit with outside open facilityEmergency Exit Board Light with UPS ConnectionEmergency Light to All room / Area AdequateEmergency Light to All staircaseEmergency Light to All Exit & Emergency ExitEmergency Light daily On/Off Log SheetEmergency Light Location ListEmergency Light kept on 6 feet hightSufficient Spare Emergency Light in stockEmergency Electricity Switch off System (floorwise)Signage Emergency Electricity Switch OffNo Hindrance Emergency Switch off Access AreaChemical Users AwarenessMedical Certificate to Canteen employeesCommitteesWorkmen CommitteeWorkmen Committee MeetingWorkmen Committee Meeting File (with Circular,Agenda, Minutes, etc.)Workmen Committee Meeting PhotosHealth & Safety CommitteeHealth & Safety Committee MeetingHealth & Safety Committee Meeting File (withCircular, Agenda, Minutes, etc.)Health & Safety Committee Meeting PhotosCanteen CommitteeCanteen Committee MeetingCanteen Committee Meeting File (with Circular,Agenda, Minutes, etc.)Canteen Committee Meeting PhotosTransport CommitteeTransport Committee MeetingTransport Committee Meeting File (with Circular,Agenda, Minutes, etc.)Transport Committee Meeting PhotosHarrassment & Discrimination CommitteeH & D Committee MeetingH & D Committee Meeting File (with Circular,Agenda, Minutes, etc.)H & D Committee Meeting PhotosH.R.Personnel File to AllApplication FormPassport Size PhotoEducational Qualification CertificateAge ProofI.D. ProofAddress ProofTechnical CertificatePrevious Company Experience/Relieving orderOld Salary SlipESI Nomination Form 1PF Nomination Form 2Gratuity Nomination Form FFactory Act Nomination Form 34Track RecordAppointment OrderInsuranceNDA with SignatureEmployee ManualI.d. Card to AllAdequate Swiping machinePunching Card to AllESI Card to AllPF Slip to AllAwareness ProgrammeStress Relieve CounsellingMeetingsPerformance appraisal
Leave CardFull & Final SettlementExit InterviewGratuityBonusSalary BreakupSalary on DateInduction ProgrammeInduction RegisterManpowerManpower Departmentwise Male/Female StrengthReportPresentism ReportLate ReportAbsentism ReportDaily Staff In-Out RegisterIs there Under AgeContract EmployeesPunch reportLeave card to each employeeMIR (Material Issue Register)SalarySalary date before 7 every monthBank Salary Account to allSalary Registers with employees signaturemonthwiseMinimum WagesBasicD.A.Other Salary BreakupsOver TimeDouble Salary to Over TimeAny unwanted deduction for employeeUnpaid salary are reversedPay Cover AvailabilitySecurityAdequate SecuritiesLady GuardsStaff Movement RegisterVisitors NoteOthers In-Out RegisterMaterial Inward RegisterMaterial Outward RegisterVehicle Movement RegisterVisitor PassVisitor SlipGuards Knowledge about their Roles &ResponsibilitiesSecurities Personnel FileSecurities Uniform/Cap/Shoe/Belt etc.Securities Knowledge about Fire Evacuation & FireSafetySecurity Agreement file (If outsourced)Security Salary register file (If outsourced)Security ESI, PF Challan (If Outsourced)HousekeepingAdequate Housekeeping EmployeesLady Housekeeping employeesGents Housekeeping employeesHousekeeping SupervisorAreawise work allocationHousekeeping Time ScheduleToilet Cleaning Log SheetBrooms AvailabilityBroom Stick AvailabilityWater Mop AvailabilityThread Mop AvailabilityBuckets AvailabilityPhenoil AvailabilityHarpic AvailabilitySoap on All toilet & BathroomTowel on All toilet & BathroomTissues & Hand Wash Shampoo Availability on VisitorRestroomDaily Cleaning ScheduleMSDS for apropriate place.MaintenanceE.B.E.B. Service CardElectricity Board Cardonned off from work placeE.B. Meter Reading RegisterE.B. FileRubber Mat to E.B. Panel Board
Rubber Mat to All swtich BoardAuthorized Persons Photo Display on E.B. relatedRoomsCaution board and danger signal on Electricityrelated RoomsElectrecians FileC or B license certificates of ElectrecianRubber Glows to all ElectrecianSafety instructions Displayed on E.B. Related RoomsBroken WireLoose WireBroken SwitchBoiler roomBoiler room cardonned off from work placeFire Safety Instruments availabilityAuthorized persons Photo listGensetGenset Running NoteGenset FileAMC to GensetGlovesSafety shoesEar MuffTray of SandMachinaryMachinary DetailMachinary File (Machinarywise) with purchase,service etc detail.AMC to all machinaryMachinary Service CardMaterial Safety Data Sheet (MSDS)Personal Productivity Equipment (PPE) IssueRegisterPPE AwarenessLogisticsAll Staff Bus/Van R.C. Book CopyAll Staff Bus/Van Insurance CopyAll Drivers Licence CopyTransport In - Out Time RegisterTransport Travellers Name ListTransport CommitteeTransport Agreement CopyLoad Van R.C.Book/Insurance CopyCompany Drivers Licence CopyCompany Van Trip Sheet BookGeneralFixed Asset Stock RegisterDiesel Consume RegisterWhite Petrol Consume RegisterGen Set Usage NoteGen Set AMCElectrical PlanAMC to ComputersAMC to Swiping Machines