Relocating interns can be tricky. Learn about some of the best practices to craft a relocation policy that is both effective and efficient.

2. Interns…

3. “They’re young!”

4. “They don’t have
that much stuff!”

5. “They’ll only be here
for a few months!”

6. “How much help do
they really need?”

7. The answer to
that question is:

8. They need just as much
help as everyone else.
Why? Because…

9. Moving is moving.
(no matter which way you spin it)

10. What we
mean is…
Even though interns are typically not
looking to sell a home or move their
entire household (requiring a full
service van-line), this is still a stressful
situation for them.
This notion is something relocation
service providers and employers
struggle with at times. Interns require
just as much help as your full-time
employees.

11. Structure
Money
Time
Assumed liability
Attention
Internship programs require:

12. Having a successful internship
program isn’t as easy as posting an
ad on a job board website, holding a
few interviews, and then magically
having a handful of brilliant interns.
There is a lot you need to understand,
starting with your…

13. Different Intern
Personas

14. Organized Oliver
• Has it all together
• Extremely organized
• Timely
• Structured
• Technology-driven
• Epitome of a Millennial
• First to give feedback
to employers

15. Nervous Nellie
• Unsure about things
• Has a lot concerns
• Needs a plan/structure
• Prefers over-
communication
• Wants and accepts help
• Need you to be their
“Organized Oliver”

16. Independent Isaac
• Wants to do things himself
• Reluctant to accept help
• Not vocal with concerns
• Can seem removed
• Needs you to ask the
questions for him
• Thinks he’s prepared, but
might not be as ready as he
thinks

17. There’s one more
though…

18. Penny the Parent
• Needs quick answers
• Can have unrealistic
expectations
• Has a lot of questions
• Very involved in their
child’s life, so they want to
know details
• Prefers to communicate
via phone vs. chat

19. A-B-A:
Interns relocate twice

20. Why is this
important?
This is the main aspect that sets intern
relocations apart from other moves. Imagine
how stressful it is moving from Point A to
Point B and learning a completely new city
and surroundings. You have to take that one
step further with interns, since they go
through the same stresses but in about half
the time. The amount of time they have to
acclimate themselves to their new
environment and dive in headfirst to their
internship is very short. Before they know it,
they need to be ready to switch directions and
head back home.

21. One thing that can save
you a lot of time (and
money) is to determine
what exactly your
interns need, and also
what they don’t need.

22. Need Don’t Need
• Help moving personal
belongings TWO ways
(perhaps better suited for a
provider that picks up and
delivers belongings for them,
rather than a van-line)
• Transportation
resources while there
• Education on what to
expect with both their
job and their new city
• Long-term housing
contracts
• Lifestyle transition
assistance
(such as spousal assistance,
help finding schools, home-
finding trips, babysitters, etc.)

23. The first thing they
need, though, is…

24. Intern Housing

25. • Furnished housing
• University housing
• Traditional renting
• Private homeowners

26. Furnished
housing
Housing providers are able house up
to two employees per bedroom. The
apartment comes fully furnished, but
be prepared to pay for that. This is a
great option if interns are relocating
only for a few months, as shipping
furniture would not be very practical.
One downside to this, though, is that it
can get pretty expensive.

27. Price for Furnished Housing
Typical housing might begin around $600, but furnished
housing (the route most interns go) is going to start
around $1,000, and go up from there.
ß------------------------------------à
$600 $2,500

28. University
housing
This route is great for interns on a minimal
budget. The majority of the properties are
dorm style, and while this might not be
much of a change for some interns, those
with families or those whom have already
graduated might not be well suited for this.
University housing is generally located near
the city center, so most everything is in
walking distance. However, what’s tough
about university housing is that the
university holds space for their actual
students first, so there is typically not a lot
of inventory at the end of it for your interns.

29. Traditional
renting
This might seem initially desirable since the
price is lower than furnished housing;
however, this type of housing can be
difficult to secure. Many landlords prefer to
rent an unfurnished apartment in a one-year
lease, so breaking that can cost additional
money to the renter. In choosing to go the
unfurnished route, it is crucial for your
interns to keep in mind that they will need
furniture (at least to some degree), and
although many furniture rental companies
offer packages for a minimal lifestyle, it still
might be a costly expense for those on a
limited budget.

30. Differences with Lease
A typical lease is signed for 1 year, but interns need
something for usually just 3-6 months.
This can make finding a rental difficult.
ß--------------------------------------à
1 mo 12 mo

31. Private
homeowners
This option, while it is financially appealing
and has a lot of availability, is probably the
least popular. While there might be a lot
of availability (which will vary based on
the intern’s price range), this type of
housing is difficult to vet through a
relocation company. There is a lot of
liability to take into consideration with
this, and it does not always present the
most reliable options for inventory.

32. When should you start looking?
45-60 days out

33. Why?
Most tenants have to submit a notice to vacate
within 60 days of their move-out date. (There are
a handful of states that have a 30-day notice to
vacate, which are California, Washington, and
Oregon.) Third party relocation companies are
waiting for those extensions to be submitted so
the availability can be determined for transferees.
It is important not to look much earlier or later
than that this frame, because looking too early
might yield options that will be gone by the time
they are actually trying to move, and in looking
too late, interns run into a very limited number of
available options.
Intern housing is extremely time sensitive.

34. Be ready to answer
questions, too. The
team at UrbanBound
has gotten some…
interesting ones…

35. “Can you talk to my mom?”
“If I go home on the weekends, do I
have to pay for those nights?”
“I have to pay taxes on my lump sum!?”
“How do I get to work?”
“Can you find me a one bedroom
in NYC? My budget is $500.”

36. Different Supplier
Networks

37. Internship programs
require you to find
and qualify a whole
different set of supplier
networks, such as…

38. • Deal of the day sites
• Roommate matching providers
• Social meet-up aggregators
• Labor assistance companies
• Short-term shipping providers
• Mentors

39. It’s also important that you …
…educate

40. Interns don’t always consider…
Food costs
Everyday expenses
Transportation
Social activities
Gas
Incidentals

41. Make sure they are aware of
how much all of these little
expenses can add up to.

42. And don’t be afraid
to use technology to
your advantage!

43. Technology offers:
• 24/7 constant support
• A do-it-yourself option
• Easily navigable interfaces
• Massive library of resources
and content to read through

44. Communication will be your best
friend when it comes to managing
your interns.

45. Just make sure
you…
Adjust your vehicles of
communication properly
and on a case-by-case basis.

46. Interns want…

47. Parents want…

48. What it really comes
down to is…
Understanding what your
interns need, communicating
with them, and educating
them. Tell them everything
they could possibly want to
know, and make sure you
touch on subjects like…

49. The social aspect
Roommate options
LinkedIn groups
Facebook pages
Events in the area
Intramural leagues

50. Also, make sure to have
these types of questions
already answered:
• Amount of rental properties in the area
• What kind of seasonal leases are available
• Average rent
• Proximity of rental to work establishment
• Public transportation or parking options
• Overall safety and atmosphere of the area

51. Interns want to know:
• Start date and end date
• Daily start time and end time
• What to wear
• Where to eat lunch
• What they will be doing
• Who is on their team
• Proximity to new apartment

52. Moral of
the story?
Prepare.
Understand.
Educate.
Communicate.
And you’re golden!

53. Want more tips?
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