The document discusses SAP's standard functionality for quality inspection lot samples postings and its limitations in reversing or canceling such postings. It then describes a solution from IT Sapiens that provides the ability to reverse samples withdrawal and retain samples transfer postings from quality lots. The solution updates quality lot quantities and material documents correctly and provides an audit trail. It overcomes gaps in SAP's standard functionality and supports life sciences industry compliance requirements.

1. Quality Inspection Lot Samples Postings
Reversal/Cancellation
• End-to-End Audit Trail
• adheres to GxP Compliance• adheres to GxP Compliance
Solution BriefSolution Brief

2. Index
Synopsis11
General Life Sciences Industry Requirements22
’IT Sapiens’ Solution Features33
Solution Demo44
Solution Merits55
Our Value Proposition66
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Questions ?77
Our Value Proposition66

3. Synopsis11
 SAP Standard Functionality:
 SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples
Posting Document :
 Provides ability for Samples to be Withdrawn from Q-Lot quantity using:
 Movement Type 331 - withdrawal from QI Stock
 Movement Type 333 - withdrawal from Unrestricted Stock
 Provides ability for Retain Samples Transfer from Q-Lot quantity using:
 Movement Type 350 - Transfer from QI Stock
 Movement Type 344 - Transfer from Unrestricted Stock
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4. Synopsis11
 SAP Standard Functionality:
 SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples
Posting Document - REVERSAL :
 Although SAP Standard Reversal Movement Types exist, system DOES NOT
ALLOW REVERSAL of “Samples Withdrawal posting from Q-Lot quantity”
using:
 Movement Type 332 – reversal of withdrawal from QI Stock
 Movement Type 334 – reversal of withdrawal from Unrestricted Stock
 Although SAP Standard Reversal Movement Types exist, system DOES NOT
ALLOW REVERSAL of “Retain Samples Transfer Posting from Q-Lot
quantity” using:
 Movement Type 349 – reversal of Transfer from QI Stock
 Movement Type 343 – reversal of Transfer from Unrestricted Stock
 System issues error message M7 130 “Material Document cannot be
processed” when using Txn MBST to reverse postings
E M7 130 t th t ll l h ld b d f QM
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 Error message M7 130, suggests that all reversals should be done from QM
but NO FUNCTIONALITY TO REVERSE FROM “QM” EXISTS
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5. Quality Lot Samples Posting Reversal – Requirements22
 Life Sciences Industry Requirements for Quality Lot Samples Posting
Reversal:
 To correct “human errors or errors of any kind” in Samples Withdrawal and Retain
Samples Transfer Postings from Quality Inspection Lot Stock:
 Need ability, in MM-Inventory Management, to Cancel / Reverse Samples
Withdrawal and Retain Samples Transfer Postings from Quality Inspection Lot
St kStock
 When Samples Withdrawal and Retain Samples Transfer Postings Material
Documents are cancelled:
 Samples Withdrawn in Q Lot should show 0 00 (zero) or be decreased Samples Withdrawn in Q-Lot should show 0.00 (zero) or be decreased
by amount reversed
 Retain Samples Transfer in Q-Lot should show 0.00 (zero) or be
decreased by amount reverseddecreased by amount reversed
 “To Be Posted” quantity in the Q-Lot should show the correct quantities
considering the reversal of samples postings
 Material Documents for Q-Lot should show audit trail that the Samples
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 Material Documents for Q-Lot should show audit trail, that the Samples
Postings have been cancelled
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6. IT Sapiens’ Solution Features33
 Solution Excerpts:
 Provides ability to REVERSE / CANCEL originally posted Samples Withdrawal and
Retain Samples Transfer from Quality Inspection Lot Stock
 Solution works for both, original samples withdrawal and transfers from “Unrestricted
Stock” and “Quality Inspection Stock”
 The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer
Postings:
 Correctly updates the Q-Lot quantities
 Shows correct “To Be Posted” quantity in Q-Lot
 U d t th M t i l D t li k ith Q L t (T bl QAMB) t h th t Updates the Material Documents link with Q-Lot (Table QAMB) to show that
original Samples Withdrawal and Retain Samples Transfer Postings, posted
from the QM Transactions, has now been cancelled
 Provides complete “End to End Audit Trail” in the Q Lot Provides complete End to End Audit Trail in the Q-Lot
 This feature can be extended to any other Stock Posting from the Q-Lot
 This solution supports GxP Compliance requirements
 This solution has been developed WITHOUT any Source Code modifications
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 This solution has been developed WITHOUT any Source Code modifications
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7. Solution Demo – Process Order Conf., with Auto GR, Q-Lot44
 Transaction COR6 (Process Order Confirmation):
 Auto Goods Receipt posts qty to Quality Stock and Quality Lot is created
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8. Solution Demo –Q-Lot Samples Withdrawal Posting Document44
 Transaction QA11 (Usage Decision) used:
 Samples and Retain Samples Withdrawn
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9. Solution Demo – Quality Lot Details44
 Transaction QA13 (Display Usage Decision) shows:
 Lot Qty., Samples qty posted, Retain Samples posted, Material Docs. and “Type of
Reference” between Inspection Lot and Material Doc.
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10. Solution Demo – Process Order List of Documents44
 Transaction COR3 (Process Order Display) shows:
 Goods Receipt Posting, Samples and Retain Samples Posting – Material Documents
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11. Solution Demo – Samples Withdrawal Reversal – Std SAP44
 Transaction MBST (Cancel Material Document):
 Attempt to Cancel / Reverse Samples Withdrawal Posting is unsuccessful
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12. Solution Demo – Samples Withdrawal Reversal – from IT Sapiens44
 Transaction ZMBSTQA (Cancel Material Document):
 Provides Ability to Cancel / Reverse Samples Withdrawal Postings
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13. Solution Demo – Quality Lot Details – after Samples Reversal44
 Transaction QA13 (Display Usage Decision) shows:
 Lot Qty., Samples qty reversed, Retain Samples reversed, increase in “To Be
Posted” qty by amount of samples reversed, Material Docs. and “Type of Reference”
between Inspection Lot and Material Doc.
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14. Solution Demo – Process Order List of Documents – after Samples
Reversal44
 Transaction COR3 (Process Order Display) shows:
 Goods Receipt Posting, Samples and Retain Samples Posting, Samples and Retain
Samples Reversal Posting – Material Documents
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15. Solution Merits55
 Q-Lot Samples Posting REVERSAL / CANCELLATION Solution Merits:
 Overcomes limitation with GAP in SAP Standard Functionality
 Provides ability to correct “errors or human errors” in original Q-Lot related Samples
Postings without compromising data integrity
 e.g. if Txn MB1A or MB1B is used to reverse the postings, then the Q-Lot
quantities is not correctly adjusted
 The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer
Postings:
 Correctly updates the Q-Lot quantities
Sh t “T B P t d” tit i Q L t Shows correct “To Be Posted” quantity in Q-Lot
 Updates the Material Documents link with Q-Lot (Table QAMB) to show that
original Samples Withdrawal and Retain Samples Transfer Postings, posted
from the QM Transactions has now been cancelledfrom the QM Transactions, has now been cancelled
 Provides complete “End to End Audit Trail” in the Q-Lot
 This feature can be extended to any other Stock Posting from the Q-Lot
 This solution supports GxP Compliance requirements
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 This solution supports GxP Compliance requirements
 This solution has been developed WITHOUT any Source Code modifications
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16. Our Value Proposition66
 Reduced TCO, Highest First Pass Yield and Highest Quality from:
 Strong expertise in providing end-to-end Supply Chain, Order to Cash and
Distribution Solutions
 Strong Expertise implementing SAP, enriching Business processes and alleviating
GAPs in SAP, for Life Sciences, Consumer Products, Chemical and High-Tech
Industry segments
 Very experienced consulting resource base with 13+ years experience and deep
cross-functional expertise
 Rich Knowledge base of custom solutions to address GAPs in most SAP
li tiapplications
 Ability to demonstrate end-state on Day 1 using in-house SAP Systems rich with:
 Pre-configured Solutions
 demo able SAP Functionality demo-able SAP Functionality
 Demo-able IT Sapiens custom solutions
 Framework to develop strawman solutions
 Our “Say To Do” Ratio is 1:1
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 Our Say-To Do Ratio is 1:1
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17. Questions ?77
 For more information…kindly contact
Vijay Pisipaty
Director-ERP Solutions & Consulting
IT Sapiens, Inc.
e-mail: vijay.pisipaty@itsapiens.com
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