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Quality Inspection Lot Sample Postings Reversal-Solution Brief

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The attached solution overcomes a GAP in SAP-ECC 6.0 wherein the system DOES NOT ALLOW for:
- "Samples Withdrawal Posting from Q-Loy Qty posting
- "Retain Samples Transfer Posting from Q-Lot qty"
although SAP ECC 6.0 does provide standard Inventory Movement Types for these quantity posting reversals.

There now exists a solution to overcome the aforesaid GAP and the attached solution brief details the solution.

Published in: Technology
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Quality Inspection Lot Sample Postings Reversal-Solution Brief

  1. 1. Quality Inspection Lot Samples Postings Reversal/Cancellation • End-to-End Audit Trail • adheres to GxP Compliance• adheres to GxP Compliance Solution BriefSolution Brief
  2. 2. Index Synopsis11 General Life Sciences Industry Requirements22 ’IT Sapiens’ Solution Features33 Solution Demo44 Solution Merits55 Our Value Proposition66 1 June 22th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential Questions ?77 Our Value Proposition66
  3. 3. Synopsis11  SAP Standard Functionality:  SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples Posting Document :  Provides ability for Samples to be Withdrawn from Q-Lot quantity using:  Movement Type 331 - withdrawal from QI Stock  Movement Type 333 - withdrawal from Unrestricted Stock  Provides ability for Retain Samples Transfer from Q-Lot quantity using:  Movement Type 350 - Transfer from QI Stock  Movement Type 344 - Transfer from Unrestricted Stock 2 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  4. 4. Synopsis11  SAP Standard Functionality:  SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples Posting Document - REVERSAL :  Although SAP Standard Reversal Movement Types exist, system DOES NOT ALLOW REVERSAL of “Samples Withdrawal posting from Q-Lot quantity” using:  Movement Type 332 – reversal of withdrawal from QI Stock  Movement Type 334 – reversal of withdrawal from Unrestricted Stock  Although SAP Standard Reversal Movement Types exist, system DOES NOT ALLOW REVERSAL of “Retain Samples Transfer Posting from Q-Lot quantity” using:  Movement Type 349 – reversal of Transfer from QI Stock  Movement Type 343 – reversal of Transfer from Unrestricted Stock  System issues error message M7 130 “Material Document cannot be processed” when using Txn MBST to reverse postings E M7 130 t th t ll l h ld b d f QM 3  Error message M7 130, suggests that all reversals should be done from QM but NO FUNCTIONALITY TO REVERSE FROM “QM” EXISTS August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  5. 5. Quality Lot Samples Posting Reversal – Requirements22  Life Sciences Industry Requirements for Quality Lot Samples Posting Reversal:  To correct “human errors or errors of any kind” in Samples Withdrawal and Retain Samples Transfer Postings from Quality Inspection Lot Stock:  Need ability, in MM-Inventory Management, to Cancel / Reverse Samples Withdrawal and Retain Samples Transfer Postings from Quality Inspection Lot St kStock  When Samples Withdrawal and Retain Samples Transfer Postings Material Documents are cancelled:  Samples Withdrawn in Q Lot should show 0 00 (zero) or be decreased Samples Withdrawn in Q-Lot should show 0.00 (zero) or be decreased by amount reversed  Retain Samples Transfer in Q-Lot should show 0.00 (zero) or be decreased by amount reverseddecreased by amount reversed  “To Be Posted” quantity in the Q-Lot should show the correct quantities considering the reversal of samples postings  Material Documents for Q-Lot should show audit trail that the Samples 4  Material Documents for Q-Lot should show audit trail, that the Samples Postings have been cancelled August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  6. 6. IT Sapiens’ Solution Features33  Solution Excerpts:  Provides ability to REVERSE / CANCEL originally posted Samples Withdrawal and Retain Samples Transfer from Quality Inspection Lot Stock  Solution works for both, original samples withdrawal and transfers from “Unrestricted Stock” and “Quality Inspection Stock”  The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer Postings:  Correctly updates the Q-Lot quantities  Shows correct “To Be Posted” quantity in Q-Lot  U d t th M t i l D t li k ith Q L t (T bl QAMB) t h th t Updates the Material Documents link with Q-Lot (Table QAMB) to show that original Samples Withdrawal and Retain Samples Transfer Postings, posted from the QM Transactions, has now been cancelled  Provides complete “End to End Audit Trail” in the Q Lot Provides complete End to End Audit Trail in the Q-Lot  This feature can be extended to any other Stock Posting from the Q-Lot  This solution supports GxP Compliance requirements  This solution has been developed WITHOUT any Source Code modifications 5  This solution has been developed WITHOUT any Source Code modifications August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  7. 7. Solution Demo – Process Order Conf., with Auto GR, Q-Lot44  Transaction COR6 (Process Order Confirmation):  Auto Goods Receipt posts qty to Quality Stock and Quality Lot is created 6 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  8. 8. Solution Demo –Q-Lot Samples Withdrawal Posting Document44  Transaction QA11 (Usage Decision) used:  Samples and Retain Samples Withdrawn 7 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  9. 9. Solution Demo – Quality Lot Details44  Transaction QA13 (Display Usage Decision) shows:  Lot Qty., Samples qty posted, Retain Samples posted, Material Docs. and “Type of Reference” between Inspection Lot and Material Doc. 8 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  10. 10. Solution Demo – Process Order List of Documents44  Transaction COR3 (Process Order Display) shows:  Goods Receipt Posting, Samples and Retain Samples Posting – Material Documents 9 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  11. 11. Solution Demo – Samples Withdrawal Reversal – Std SAP44  Transaction MBST (Cancel Material Document):  Attempt to Cancel / Reverse Samples Withdrawal Posting is unsuccessful 10 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  12. 12. Solution Demo – Samples Withdrawal Reversal – from IT Sapiens44  Transaction ZMBSTQA (Cancel Material Document):  Provides Ability to Cancel / Reverse Samples Withdrawal Postings 11 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  13. 13. Solution Demo – Quality Lot Details – after Samples Reversal44  Transaction QA13 (Display Usage Decision) shows:  Lot Qty., Samples qty reversed, Retain Samples reversed, increase in “To Be Posted” qty by amount of samples reversed, Material Docs. and “Type of Reference” between Inspection Lot and Material Doc. 12 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  14. 14. Solution Demo – Process Order List of Documents – after Samples Reversal44  Transaction COR3 (Process Order Display) shows:  Goods Receipt Posting, Samples and Retain Samples Posting, Samples and Retain Samples Reversal Posting – Material Documents 13 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  15. 15. Solution Merits55  Q-Lot Samples Posting REVERSAL / CANCELLATION Solution Merits:  Overcomes limitation with GAP in SAP Standard Functionality  Provides ability to correct “errors or human errors” in original Q-Lot related Samples Postings without compromising data integrity  e.g. if Txn MB1A or MB1B is used to reverse the postings, then the Q-Lot quantities is not correctly adjusted  The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer Postings:  Correctly updates the Q-Lot quantities Sh t “T B P t d” tit i Q L t Shows correct “To Be Posted” quantity in Q-Lot  Updates the Material Documents link with Q-Lot (Table QAMB) to show that original Samples Withdrawal and Retain Samples Transfer Postings, posted from the QM Transactions has now been cancelledfrom the QM Transactions, has now been cancelled  Provides complete “End to End Audit Trail” in the Q-Lot  This feature can be extended to any other Stock Posting from the Q-Lot  This solution supports GxP Compliance requirements 14  This solution supports GxP Compliance requirements  This solution has been developed WITHOUT any Source Code modifications August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  16. 16. Our Value Proposition66  Reduced TCO, Highest First Pass Yield and Highest Quality from:  Strong expertise in providing end-to-end Supply Chain, Order to Cash and Distribution Solutions  Strong Expertise implementing SAP, enriching Business processes and alleviating GAPs in SAP, for Life Sciences, Consumer Products, Chemical and High-Tech Industry segments  Very experienced consulting resource base with 13+ years experience and deep cross-functional expertise  Rich Knowledge base of custom solutions to address GAPs in most SAP li tiapplications  Ability to demonstrate end-state on Day 1 using in-house SAP Systems rich with:  Pre-configured Solutions  demo able SAP Functionality demo-able SAP Functionality  Demo-able IT Sapiens custom solutions  Framework to develop strawman solutions  Our “Say To Do” Ratio is 1:1 15  Our Say-To Do Ratio is 1:1 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential
  17. 17. Questions ?77  For more information…kindly contact Vijay Pisipaty Director-ERP Solutions & Consulting IT Sapiens, Inc. e-mail: vijay.pisipaty@itsapiens.com 16 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential

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