Workspace transformation and Activity Based Working

1. Creating the Workplace of
Tomorrow
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3. Sub-Optimized, under-utilized real estate assets
Inability Attract &
Retain Top Talent
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Leaking
Institutional
Knowledge
Gaps in
Innovation and
Responsiveness
Inability to
Leverage Agile
Staffing Models
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4. • Rapidly changing workforce demographics
• Evolution of “social contracts” between employees and companies
• Skills development and preserving “institutional knowledge”
• Explosion of flexible and contingent work is on the horizon
• Changing nature of work, the dramatic growth of unstructured work.
•
New mobile technology, and ubiquitous access to the internet, is
changing the definition of the workplace.
•
Recognition that sustainability is not only good for the environment, its
good for the bottom line.
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5. Creating a variety of workspace experiences that
are aligned to the activities being performed.
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6. ABW
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7. Real
Estate
Savings
Productivity
Reduction
in Paper
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Employee
Retention
&
Attraction
ABW
Flexibility
& Mobility
Gen Y &
Millenials
Collaboration
& Innovation
Energy
Savings
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8. Activity Based Working (ABW) relies on….
Workforce
Physical
Culture
Vision & Strategy
Change Management
Communication
HR Policies
Work Styles
Technology
R.E Strategy
Design / Aesthetics
Space Design / Policy
Facilities
Mobility / Remote Access
Security & Policy
BYOD
Cloud / Virtualisation
Collaboration Tools
Smart Spaces
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9. What employees are looking for…
Work anywhere
and access everywhere
Personalizes my workspace
Senses where I am
Gives me
choice
Safeguards
me and my
information
Improves my
work life balance
Helps me collaborate better
Enhances my
productivity
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10. Technology to drive Workplace transformation
Technology
drivers for ABW
success
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11. Wi-FI
User / Customer
interaction – Virtual
reception / Signage
Immersive Video
Smart Meeting room &
personalised Spaces
Unified Access
Network
Personal Collaboration
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Security
Energywise
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12. The Role of Technology
To “connect the disconnected” and blend the physical
and virtual workplaces.
To enable flexibility, personalization and choice.
To improve management, control and visibility of
workplace assets.
To enhance the experience of employees and guests.
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14. Collaboration Spaces
Personal Spaces
Common Spaces
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15. Private Meeting
Rooms
Formal Meeting
Rooms
Casual
Collaboration
Areas
Conference/Board
meeting rooms
Telepresence
Rooms
On-Demand
Room Setups
Tandberg & CTS
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16. The Smart+Connected Office
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17. The Smart+Connected Office
Improve meeting room management
Smart+Connected Meeting Spaces
Enable easy reservations and efficient usage of
conference rooms, initiate contextual services
and save energy costs.
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18. The Smart+Connected Office
Improve meeting room management
Smart+Connected Meeting Spaces
Enable easy reservations and efficient usage of
conference rooms, initiate contextual services
and save energy costs.
Improve office space efficiency & reduce
energy consumption
Smart+Connected Personalised Spaces
Enable improved utilization of office spaces
and resources using IP devices. Ensure
success of office hot-desking by offering a
frictionless experience and personalization
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19. The Smart+Connected Office
Improve meeting room management
Smart+Connected Meeting Spaces
Enable easy reservations and efficient usage of
conference rooms, initiate contextual services
and save energy costs.
Engage and Inform the occupants
Digital Signage Content Management
Manage and deliver of live or on-demand
communications, training, advertising , or
emergency notifications and any other
content.
Improve office space efficiency & reduce
energy consumption
Smart+Connected Personalised Spaces
Enable improved utilization of office spaces
and resources using IP devices. Ensure
success of office hot-desking by offering a
frictionless experience and personalization
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20. Remote Working
Hot Desking
Meeting Experiences
Productive Meetings
Smart WorkCentre Experience
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Wayfinding to Spaces
Visitor Experience
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21. Cisco Smart+Connected Meeting Spaces
Reserve
Reserve rooms via Outlook, mobile
Kiosk, Digital signage, web app, IP phone
Locate
Locate people / spaces / rooms via wayfinding on
Kiosks, interactive floor digital signage
Experience
Control the environment & manage meeting
room resources via the IP phone
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22. Smart+Connected Personal and Meeting Spaces
Reserve / Schedule
Locate
Experience
• View office / cubicle space/ meeting
room availability
• View meeting rooms, spaces,
neighborhoods on floor plan
• Quick select from among favorites
• View available / in-use workspaces
Check-in using mobile/IP Phone/web
• Trigger user’s extension and
comfort preferences
• Search based on workspace
attributes like type, equipment
• Locate colleagues, searching by
name/id to see where they are sitting
• Reserve one time or over multiple
days
• Find your way to the workspace or
that of your colleagues using way
finding on the kiosk or signage
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Use the IP Phone / web to
• Confirm/cancel/extend the
reservation
• Control room environment
• View meetings of the day
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23. Old Style
New Style
9- 5 in the office
Anytime, Anywhere work
Travel for meetings
Use collaboration tools
Individual workspace
New Workplace Paradigms
Team workspace
“Always-On” buildings
Demand based usage
Desk(top) oriented working
BYOD & Flexible Working
More team & meeting spaces
Hot desking with personalization
Higher usage of collaborative
technologies
IT reducing energy consumption
An evolving workplace necessitates innovative solutions both in terms of
physical space design & technology integration
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24. FROM
TO
Underutilized Individually assigned
cubicles and offices
Inflexible assets & occupancy strategy
that have a “breaking point”
CHASM
Environment that highly prioritizes
individual work
Group assigned neighborhoods with
increased choices to support work
Environment that balances individual
and collaborative work
Scalable, agile solutions responsive to
evolving corporate plans and models
Workplace Resources controls
individual work space assignments
Business units control how to best use
their neighborhood
Work is a place you go
Work is something you do (experience)
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25. Improve Employee Productivity
•
Equip employees with the right tools and systems
to collaborate and work better
Higher ROI
•
Through systems that offer higher value together
when integrated
Attract and Retain
•
Offer better work life balance to employees by offering
flexible work options and workplace services
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26. Choice
• Work from anywhere
• Work on any device
Collaboration
• Easier to collaborate with colleagues
Experience
• Consistent experience regardless of location
• Enhanced experience via location awareness
Productivity
• Less time spent in transactional activities
• Ubiquitous access enables work to get done faster
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27. Measure and Optimize
• Space and real estate utilization
• Consumption of utility and facility services
• Reduce energy consumption and wastage through
intelligent policies driven by building systems integration
• Fine-grained reporting by locations, space types, users,
and departments
Manage
• Simplified management of facility assets
• Access and control facilities management systems remotely
• Facility systems driven by SOPs and policies
Adapt, Adopt, and Align
• Predict and adopt changing workplace practices
• Tighter alignment with workforce and CXO expectations
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28. Fit for Purpose,
Technology
Enabledworkspaces
Embedded
collaboration
capabilities
Attractive and
appealing for
visitors and
employees
Workplace
Management
tools and
Analytics
A flexible, intelligent and secure technical architecture and physical design
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29. Policy
Technology
Workspace Design
Connected Workplace
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30. Thank you.
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