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Agile Collaboration in a Virtual World: Harnessing Social Media, Web 2.0 and Beyond

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Andrew Filev, Cornelius Fichtner and Elizabeth Harrin, members of PMI New Media Council, share practical tips for making virtual collaboration easy and efficient.

Published in: Business, Technology
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Agile Collaboration in a Virtual World: Harnessing Social Media, Web 2.0 and Beyond

  1. 1. Agile Collaboration in a Virtual World: Harnessing Social Media, Web 2.0 and Beyond TRN10PMI New Media CouncilCornelius Fichtner, PMP “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only
  2. 2. Virtual Agile Team & Social Collaboration Tools 1. 2. 3. 4. The The The The Team Work Tools Tips “PMI” is a registered trade and service mark of the Project Management Institute, Inc.Presentation Title ©2010Permission is granted to PMI for PMI® Marketplace use only
  3. 3. The Team• Arial minimum 24 point “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 3
  4. 4. The Work Projects Operations• PMP Exam • Marketing Simulator • Support• eBook • Admin • Product maintenance “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 4
  5. 5. The Social Collaboration Tools “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 5
  6. 6. The Recommendations Learn from Invest in Delegate each other team building Test results? VelocityMix & Match What test varies widely results?Measuring Don’t fight Collaborationproductivity dinosaurs confusion “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 6
  7. 7. Delegate & Learn: Principle 5 Build projects around motivated individuals. Givethem the environment and support they need, and trust them to get the job done True for any decentralized team Delegate RACI Weekly rotating presentations “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 7
  8. 8. Team Building: Principle 6 The most efficient and effective method of conveying information to and within adevelopment team is face-to-face conversation Longer standups Remain seated…  Agenda & chat banter “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 8
  9. 9. Mix & Match: Principle 1 Our highest priority is to satisfy the customerthrough early and continuous delivery of valuable software Make Agile work for You Began with Scope doc Switched to Backlog “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 9
  10. 10. What Test Results? : Principle 10 Simplicity--the art of maximizing theamount of work not done--is essential Written test results? That’s so 2009! Do video instead! “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 10
  11. 11. Velocity’s your friend: Principle 3Deliver working software frequently, from a coupleof weeks to a couple of months, with a preference to the shorter timescale. Initially 30 day sprints Then 14 days Then more features “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 11
  12. 12. Measuring Productivity: Principle 12 At regular intervals, the team reflects on how tobecome more effective, then tunes and adjusts its behavior accordingly It’s difficult. Period. Focus: plan vs. actual Personal follow ups “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 12
  13. 13. Fighting Dinosaurs: Principle 4 Business people and developers mustwork together daily throughout the project New work style Can be hard Focus on results “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 13
  14. 14. Collaboration: Principle 11 The best architectures, requirements, anddesigns emerge from self-organizing teams. Sharing is great Docs and MORE docs! Collaborative assignments “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only 14
  15. 15. Two sides of virtual collaboration Benefits Common pains• Lower costs • Leadership issues• Company works 24/7 • Miscommunication• Wider outreach • Culture differences• Minimal, easier to • Limited visibility into maintain infrastructure progress• Talent and diversity • Data isolation 15
  16. 16. Pain reliever 1: Establish ground rulesGet one “language” interms of how theteamwork is organized. 16 16
  17. 17. Pain reliever 2:Manage work in a granular way Breaking down tasks into smaller, easier to tackle ones facilitates control over project progress. 17 17
  18. 18. Pain reliever 3: Keep the data easily accessibleDon’t let work-relateddata get “locked” in e-mails, files on personalPCs and other silos. 18 18
  19. 19. Pain reliever 4:Leverage the right technologies Mix and match the available solutions to meet your team’s needs. 19 19
  20. 20. Pain reliever 5: Don’t stop talkingNot only to discuss issuesand share updates, butalso to maintain a positiveatmosphere for theteamwork. 20 20
  21. 21. Virtual Meetings #1 Technology is not a silver bullet 21
  22. 22. Virtual Meetings #2 Make the most of different time, different place 22
  23. 23. Virtual Meetings #3 Prepare 23
  24. 24. Virtual Meetings #4 Create a level playing field 24
  25. 25. Virtual Meetings #5 Keep people engaged 25
  26. 26. Contact InformationCornelius Fichtner, PMPcornelius.fichtner@osp-international.com+1-714-710-9091www.pm-podcast.com TRN10 “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only
  27. 27. Contact InformationAndrew Filev, CEO at Wrikeandrew@team.wrike.comwww.wrike.com/projectmanagement TRN10 “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only
  28. 28. Contact InformationElizabeth Harrin FAPMelizabeth@otobosgroup.comwww.otobosgroup.com TRN10 “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010Permission is granted to PMI for PMI® Marketplace use only

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