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Dr. Yahya K. Mohammed Ali
Medical Adviser and Trainer
Qualified Pharma.
*
Yahya K. Mohammed Ali
Yahya K. Mohammed Ali
*
*You may be asked to say a few words in a small
group setting, to your team, or to a group of
frie...
Yahya K. Mohammed Ali
*
Yahya K. Mohammed Ali
*
*Before you speak, be sure to:
*1) define your role
*2) establish your purpose,
*3) analyze your a...
Yahya K. Mohammed Ali
*
*You need to ask yourself why you were chosen.
*Are you the expert on a certain topic?
*Were you a...
Yahya K. Mohammed Ali
*
*Once you’ve identified your role, define your
purpose.
*Is your goal to give information?
*To per...
Yahya K. Mohammed Ali
*
*Take a few minutes to think about the unique
makeup of the people you will address.
*The demograp...
Yahya K. Mohammed Ali
*
*What do you think is the best storytelling
approach for these listeners?
*For their demographics,...
Yahya K. Mohammed Ali
*
*Is your information best told in chronological order?
Or should you start with the most important...
Yahya K. Mohammed Ali
*
*Some nervousness or apprehension is normal
and actually good.
*Some people who have no nervousnes...
First Impressions
Yahya K. Mohammed Ali
*
Yahya K. Mohammed Ali
*
*The first words and the last words you say are
the most important when you speak to any
group
*Th...
Yahya K. Mohammed Ali
*
*buffer is a sentence or two that postpones the
direct statement about a controversial or
unpleasa...
Yahya K. Mohammed Ali
*
*Some of the strategies for interactivity:
*Partners interview each other.
*Each person presents o...
Yahya K. Mohammed Ali
*
*Be sure you’ve written in an outline form or
have a list of exactly what the main points are.
*Yo...
Yahya K. Mohammed Ali
*
*Always remember to thank everyone for
participation.
*Always remember to thank everyone for
parti...
Yahya K. Mohammed Ali
*
Yahya K. Mohammed Ali
*
*you are put into a situation when someone
unexpectedly turns to you and asks you to say a few
wor...
Yahya K. Mohammed Ali
*
*The next step is to get descriptive.
*Finally, end on a forward-looking note.
*One point might he...
Yahya K. Mohammed Ali
*
Yahya K. Mohammed Ali
*
*Before you speak, define your role and assess
the expectations of the audience.
*Clearly state yo...
*
Yahya K. Mohammed Ali
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Speaking to a team or small group



A chapter from "Idiot's Guides, PEOPLE SKILLS"

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Speaking to a team or small group

  1. 1. Dr. Yahya K. Mohammed Ali Medical Adviser and Trainer Qualified Pharma. * Yahya K. Mohammed Ali
  2. 2. Yahya K. Mohammed Ali * *You may be asked to say a few words in a small group setting, to your team, or to a group of friends at a small social gathering. *Sometimes, you are not asked in advance and are put on the spot. *Are you prepared to accept the offer to speak and to leave people with a favorable view of you and your message? *Will you be able to convey your message clearly and enhance your credibility?
  3. 3. Yahya K. Mohammed Ali *
  4. 4. Yahya K. Mohammed Ali * *Before you speak, be sure to: *1) define your role *2) establish your purpose, *3) analyze your audience, *4) choose your approach, and *5) choose how you will organize your remarks.
  5. 5. Yahya K. Mohammed Ali * *You need to ask yourself why you were chosen. *Are you the expert on a certain topic? *Were you asked because your team or group sees you as a leader? *Is this a sentimental invitation because you are popular or beloved? *Or are you going to be asked to defend an action or viewpoint you have supported? *Are you speaking just for yourself, or will people perceive you as speaking for the group or for your company?
  6. 6. Yahya K. Mohammed Ali * *Once you’ve identified your role, define your purpose. *Is your goal to give information? *To persuade others to take an action or support a viewpoint? *To motivate the group to work together for a common goal? *To comfort your audience or inspire confidence? *To bring a diverse group of people together to collaborate?
  7. 7. Yahya K. Mohammed Ali * *Take a few minutes to think about the unique makeup of the people you will address. *The demographics of the group may affect what you plan to say. *Demographics include age, gender, educational level, ethnicity, urban or suburban orientation, and other factors.
  8. 8. Yahya K. Mohammed Ali * *What do you think is the best storytelling approach for these listeners? *For their demographics, what kind of story would they respond to best? A heart-tugger? A shocker? An impressive but objective journalistic report? *Are they going to be delighted at what you have to say or will there be some resistance?
  9. 9. Yahya K. Mohammed Ali * *Is your information best told in chronological order? Or should you start with the most important fact to grab their attention and then slowly work toward the least important fact? Or will you arrange it according to three main points you will preview in your opening? *it’s a good idea to write out what you plan to say for your own benefit. *However, try not to speak from notes to a small group. People want to feel you are speaking from the heart.
  10. 10. Yahya K. Mohammed Ali * *Some nervousness or apprehension is normal and actually good. *Some people who have no nervousness at all speak in a monotone and are very dull to listen to. *Do some deep breathing for at least five minutes before you are to speak. *Tighten and release muscles like your thighs or your hands.
  11. 11. First Impressions Yahya K. Mohammed Ali *
  12. 12. Yahya K. Mohammed Ali * *The first words and the last words you say are the most important when you speak to any group *The opening is the one time that you can be sure that everyone is listening. *If you are about to address a tense situation, start with a buffer
  13. 13. Yahya K. Mohammed Ali * *buffer is a sentence or two that postpones the direct statement about a controversial or unpleasant subject. *Start with something that the group is comfortable with before you get to the more stressful part. *If there is no need for a buffer, start with pleasantries and perhaps a welcome. *State the primary purpose of the meeting and share the agenda. *Summarize the past meeting or recent information everyone needs to know before the discussion starts.
  14. 14. Yahya K. Mohammed Ali * *Some of the strategies for interactivity: *Partners interview each other. *Each person presents one topic or definition on your agenda. *Team members engage in role-play. *Teams perform short exercises. *Each person tells what kind of car or animal best represents who she is.
  15. 15. Yahya K. Mohammed Ali * *Be sure you’ve written in an outline form or have a list of exactly what the main points are. *You may use transitional words, such as first, second, on the other hand, finally. *Use descriptive words to tell great stories. *Keep sentences short. *Ask for feedback.
  16. 16. Yahya K. Mohammed Ali * *Always remember to thank everyone for participation. *Always remember to thank everyone for participation. *Be sure to be very clear if there is a call to action. A call to action contains two clear components: *An action verb that tells the listener the precise action she is to take—email, call, vote, buy, lease, support, tell a friend, avoid, and so on *A step to take that is clearly one the listener and not the speaker should do
  17. 17. Yahya K. Mohammed Ali *
  18. 18. Yahya K. Mohammed Ali * *you are put into a situation when someone unexpectedly turns to you and asks you to say a few words *Few things to remember: *First, expectations are low, so take the pressure off yourself. *Second, people really don’t mind simple facts and sentiments. *The key is to start with a warm and friendly comment that is extremely positive.
  19. 19. Yahya K. Mohammed Ali * *The next step is to get descriptive. *Finally, end on a forward-looking note. *One point might help you through this experience: the person who asked you to speak felt you could do it and are the best person to *handle it.
  20. 20. Yahya K. Mohammed Ali *
  21. 21. Yahya K. Mohammed Ali * *Before you speak, define your role and assess the expectations of the audience. *Clearly state your purpose in the opening. *Adults like interactivity, so build in discussion and exercises. *For impromptu speaking, start with a cordial, positive statement and then describe the traits or characteristics of the person or project.
  22. 22. * Yahya K. Mohammed Ali
  • GrThomas2

    Mar. 6, 2020

A chapter from "Idiot's Guides, PEOPLE SKILLS"

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