SAP BPC 10.0 Training from ZaranTech

SAP BPC Financial ConsolidationAgenda
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Advanced Accounting
Introduction IRS
BPC 10
Business Process Flow BPC 10
Consolidation Framework
Consolidation Monitor
Controls Administration
Controls Monitor – Executing Controls
Journals
Ownership Manager
Configuration: Business Rules, Methods and
Consolidation of Investments

Accounting Basics

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Accounting Basics 1/11
Account Types
•In order to track money within an organization, different types of accounting categories exist. These categories are used to
denote if the money is owned or owed by the organization.
•three main categories:
•Assets,
•Liabilities,
• Equity

Assets
•An Asset is a property of value owned by a business. Physical objects and intangible rights such as money, accounts
receivable, merchandise, machinery, buildings, and inventories for sale are common examples of business assets as they
have economic value for the owner.
Assets Accounts
Debit Increase


Credit Decrease

•Debt obligations owed to creditors as a result of operations to generate sales revenue. Liabilities represent creditor equity
or claims against the assets of the business entity.
•Forms of liabilties:
•Current or short term : must be paid within 1> year of the balance sheet date.
•Long Term Liabilities: : must be paid within 2 > to more years of the balance sheet date
•Examples current or short term
•Accounts Payable
•Sales Tax Payable
•Unearned Revenues
•Short Term Notes Payable
•Payroll Liabilities
•Contingent Liabilities

Liability Accounts
Debit Increase
Credit Decrease

•Examples long term liabilities
•Loans / Notes Payable / Mortgage Payable
•Bonds Payable
Liabilities

Ownership equity represents claims to assets of a business entity.
•There are three basic forms of ownership equity:
1.Proprietorship entity financing provided by a sole owner.
2.Partnership entity financing provided by two or more owners (partners).
3.Corporation a legal entity incorporated under the laws of a state, separate from its owners.

• Capital stock: Financing provided by stockholders (or shareholders) with ownership represented by shares of corporate
stock. Each share of stock represents one ownership claim.
• Retained earnings: Earnings of the corporation that have been kept in the business after dividends are paid.
Shareholders Equity Accounts
Debit Decrease
Credit Increase

Dividends Accounts
Debit Increase
Credit Decrease

Equity


Depreciation in accounting terms normally means the devaluation of a fixed asset.
•Determining the useful life of a fixed asset is usually much easier then an intangible asset.
•Since the useful life of fixed assets is much easier to determine, depreciation is much more common than amortization.
•Some Examples of fixed assets: Equipment, Computers, Vehicles, Furniture and Buildings.

•There are several methods of devaluating assets. The most common methods are straight-line and double-declining
balance methods.
•Straight-line depreciation :
•Cost of Asset 10,500 , Salvage Value 500 ,
Life 5 years
•Depreciation Expense per year =
10,500 – 500 = 2000
Year
Cost
Depreciation
Accumulated
Book value
5
expense

depreciation

1

Fixed Assets and Depreciation

2000

2000

8,500

2

See > IAS 16

10,500
10,500

2000

4000

6,500

3

10,500

2000

6000

4,500

4

10,500

2000

8000

2,500

5

10,500

2000

10000

500


Basics of Accounting 5/11
•The double-declining balance method ignores salvage value in the initial calculation.
•However, depreciation expense will be limited if the calculated amount would result in the book value dropping below the
salvage value.
•Example : Suppose an asset has a prior book value of $600 and a salvage value of $500. In this case, depreciation expense
is limited to the remaining $100 book value in excess of salvage value.
•Furthermore ,each year comparisons are made between the declining balance rate calculations and straight-line
depreciation of the remaining book value.
•A switch to the straight-line calculation is made in the year in which the straight-line calculation exceeds the declining
balance rate calculation.
DDB rate = 1/Life x 2 = 1/5 x 2 = 40%
Declining balance rate depreciation =
Beginning of period carrying value x DDB rate
Year
Cost
Depreciat Accumulate
Book value
ion
expense
Year

Declining Balance rate

Straight line

1

10,500 x 40% = 4,200

10,500 - 500)/5 = 2,000

2

6,300 x 40% = 2,520

6,300 - 500)/4 = 1,450

d
depreciatio
n

3

3,780 x 40% 1,512
3,780
Declining Balance=depreciation - 500)/3 = 1,093

1

10,500

4,200

4,200

6,300

2

10,500

2,520

6,720

3,780

3

10,500

1,512

8,232

2,268

4

2,268 x 40% = 907

2,268 - 500)/2 = 884

4

10,500

907

9,139

1,361

5

1,361 x 40% = 544

1,361 - 500)/1 = 861

5

10,500

861

10,000

500


•
•

The following is an example of a typical journal asset for depreciation.

General Journal
Date

•
•
•
•
•
•

Accounting titles

Ref

Debit

Credit

20xxxx
Depreciation expens
1
X
Jan
X
Note:
Asset (fixed or intangible)
2
The journal increase of the expense is transferred to the general ledger.
Expense general ledger totals are then transferred to the income statement at the end of the month
The result is a decrease to net income (income – expense)
Since the result is a decrease in net income, this creates a decrease in the tax liability of the company
The decrease in the asset is transferred to the balance sheet at the end of the month, resulting in a decrease in the
company’s net worth.

In order to understand how amortization and depreciation affects income, it’s important to see how the
transaction is posted to the accounting journal.


•Amortization in accounting terms means the devaluation of an intangible asset.
•An intangible asset is something of value to a business that does not have a physical presence.
•In order to write down an asset, it must have a useful life.
•The useful life of an intangible is often difficult to determine.
•Some examples of intangible assets are: Patents, Goodwill, Contracts, License, Trademarks and Franchise
•When the intangible asset is originally purchased the cost should be debited to an asset account. This cost is then "written
off" or amortized. Generally trough straight line method.

General Journal
See > IAS 16
Date
Accounting titles
Intangible Assets and Amortization
20xxxx
Amortization Expense – Patents
Jan
Patents


Ref
1
2

Debit
X

Credit
X

•A system of accounting that recognizes revenue and matches it with the expenses that generated that revenue.
•Unlike other systems of accounting, which recognize revenue and expenses in the order in which they are received, the
accrual accounting convention ignores the function of time and only considers what expenses generate what revenues,
even if payments have not actually been made.
•Some Examples….


1.Accrual Adjustments

•An accrual Expenses involves a future exchange of cash that must be recorded on the income statement before cash is
exchanged
•Adjusting entry
Account titles

•Future exchange of cash

Expense

Debit

Credit

XXX

Income Statement

Liability
Example: Interest accrued on a Account titles
loan at the end of the month is $650
Liability

Position

XXX
Debit

Balance Sheet
Credit

XXX

Cash

Accrued Expenses

Account titles
Interest Expense

XXX

Debit

Credit
650

Interest Payable

650

•Accrued revenue refers to revenue that has been incurred but not yet received.
•Examples of accrued revenue items might be services you have provided but that have not yet been billed or paid for. The
service industries account for a large number of accrued revenue transactions, since quite often services are provided over
a week, month, or even year, but aren’t billed until the job is complete.
•One of the most basic concepts of accounting involves determining if an item is an asset or a liability.

•Adjusting entry :
Account titles

•Future exchange of cash:

Receivable

Debit

Credit

XXX

Balance Sheet

Revenue
Account titles
Cash

Position

XXX
Debit

Income Statement
Credit

XXX

Receivable

XXX

•Example: Company A has Performed $500 titles
Account of services for a customer on account.
Debit
Accrued Revenues

Accounts Receivable

Credit

500

Revenue

500

Adjusting Journal Entries
1.Deferral Adjustments
• Deferred Expenses

•A deferral involves a past exchange of cash that has initially been recorded on the balance sheet rather than on the income
statement.
•The name deferral comes about because the recording on the income statement is deferred (postponed) to a later time.
•A deferred expense is initially recorded on the balance sheet as an asset than being immediately expensed. An adjusting
entry becomes necessary as the asset is consumed and becomes an expense.
•Example : Short term Assets.
Account titles
Debit
Credit
•Past Exchange of Cash.
•Adjusting entry necessary as
the asset is consumed

Asset
Cash
Account titles
Expense
Asset

XXX

Debit
XXX

Credit
XXX


XXX

Position
Income statement
Balance Sheet

•Revenue cannot be recorded until the income has been earned. Cash received in advance of income realization should be
initially recorded in a liability account such as "Unearned Revenue".
•An adjusting entry later becomes necessary as the revenue is earned. The liability should be reduced and the revenue
recorded.
•Past exchange of cash
Account titles

•Adjusting entry necessary
as revenue is earned

Debit

Cash
Unearned Revenue
Account titles

Credit
XXX

Debit

Credit

XXX

Position

•Example: Adams CPA previously received $500 for bookkeeping services in advance of providing the services. Adams has
Unearned Revenue
XXX
XXX
Balance
Revenue
Income Statement
now earned $300 of the money

Account titles
Deferred Revenues

Unearned Revenue
Revenue

Debit

Credit
300


300

International Financial Reporting Standards
International Financial Reporting Standards (IFRS) are a set of
accounting standards developed by the International
Accounting Standards Board (IASB) that is becoming the global
standard for the preparation of public company financial
statements.
IFRS was developed in the year 2001 by the International
Accounting Standards Board in the public interest to provide a
single set of high quality, understandable and uniform
accounting standards.Need of IFRS

To make a common platform for better
understanding of accounting, internationally.

IFRS

Synchronization of accounting standards across the
globe.

To create comparable, reliable, and transparent
financial statements.

To facilitate greater cross-border capital raising and
trade.

To having company-wide one accounting language
which have subsidiaries in different countries

International Accounting Standards Board

International
Accounting
Standards Board
(IASB)
Central and
development
banks, national
funding regimes

Based in London

IASB
Private financial
institutions and
industrial
companies
It is funded by
contributions from
major accounting
firms:

The IASB began
operations in 2001
when it succeeded
the International
Accounting
Standards
Committee


1/2

International

Financial
Reporting
Standards

IFRS 2 Sharebased Payment

IFRS 1 First-time
Adoption of
International
Financial
Reporting
Standards

IFRS 4 Insurance
Contracts

IFRS 3 Business
Combinations

IFRS 6 Exploration
for and Evaluation
of Mineral Assets

IFRS 5 Noncurrent Assets
Held for Sale and
Discontinued
Operations


2/2

IFRS 7 Financial
Instruments:
Disclosures

IFRS 9 Financial
Instruments

IFRS 8 Operating
Segments

IFRS 11 Joint
Arrangements

IFRS 10
Consolidated
Financial
Statements

IFRS 13 Fair Value
Measurement

IFRS 12 Disclosure
of Interests in
Other Entities


Summary of IFRS
Standards 1/13
IFRS 1 First-time Adoption of International Financial Reporting Standards sets out the procedures that an entity must follow when it adopts
IFRSs for the first time as the basis for preparing its general purpose financial statements

A first-time adopter is an entity that, for the
first time, makes an explicit and unreserved
statement that its general purpose financial
statements comply with IFRSs. (IFRS 1.3)

An entity may be a first-time adopter if, in
the preceding year, it prepared IFRS
financial statements for internal
management use, as long as those IFRS
financial statements were not made
available to owners or external parties such
as investors or creditors.

An entity can also be a first-time adopter if,
in the preceding year, its financial
statements: [IFRS 1.3] asserted compliance
with some but not all IFRSs, or included
only a reconciliation of selected figures
from previous GAAP to IFRSs. (Previous
GAAP means the GAAP that an entity
followed immediately before adopting to
IFRSs.)

However, an entity is not a first-time adopter if, in the preceding year, its financial statements asserted:

Compliance with IFRSs even if the auditor's report contained a
qualification with respect to conformity with IFRSs.

Compliance with both previous GAAP and IFRSs.


Summary of IFRS Standards 2/13
IFRS 2 SHARE-BASED PAYMENT
• A share-based payment is a transaction in
which the entity receives or acquires goods or
services either as consideration for its equity
instruments or by incurring liabilities for
amounts based on the price of the entity's
shares or other equity instruments of the
entity.

The accounting requirements for the sharebased payment depend on how the transaction
will be settled, that is, by the issuance of
• Equity
• cash
• equity or cash

IFRS 2 applies to all entities. There is no
exemption for private or smaller entities.
Furthermore, subsidiaries using their parent's or
fellow subsidiary's equity as consideration for
goods or services are within the scope of the
Standard.


IFRS 3 BUSINESS COMBINATIONS
• A business combination is a transaction or event in which an acquirer obtains control of one or more businesses.
• A business is defined as an integrated set of activities and assets that is capable of being conducted and managed for the purpose of
providing a return directly to investors or other owners, members or participants.

Accounting Method for Business Combinations Acquisition method
The acquisition method (called the 'purchase method') is used for all business combinations. (IFRS 3.4)
Steps in applying the acquisition method are: (IFRS 3.5)
Identification of the 'acquirer' – the combining entity that obtains control of the acquiree (IFRS 3.7)
Determination of the 'acquisition date' – the date on which the acquirer obtains control of the acquiree (IFRS 3.8)
Recognition and measurement of the identifiable assets acquired, the liabilities assumed and any non-controlling interest (NCI, formerly
called minority interest) in the acquiree
• Recognition and measurement of goodwill or a gain from a bargain purchase
•
•
•
•
•


(a) limited improvements to
accounting by insurers for
insurance contracts.

IFRS 4 INSURANCE
CONTRACTS

This IFRS requires:

The objective of this IFRS is to specify the financial
reporting for insurance contracts by any entity
that issues such contracts (described in this IFRS
as an insurer) until the Board completes the
second phase of its project on insurance
contracts.


(b) disclosure that identifies
and explains the amounts in
an insurer’s financial
statements arising from
insurance contracts and helps
users of those financial
statements understand the
amount, timing and
uncertainty of future cash
flows from insurance
contracts
The IFRS applies to all
insurance contracts (including
reinsurance contracts) that an
entity issues and to
reinsurance contracts that it
holds, except for specified
contracts covered by other
IFRSs.
It does not apply to other
assets and liabilities of an
insurer, such as financial
assets and financial liabilities
within the scope of IAS 39
Financial Instruments:
Recognition and
Measurement. Furthermore, it
does not address accounting
by policyholders.

• The
objective of
this IFRS is to
specify the
accounting
for assets
held for sale,
and the
presentation
and
disclosure of
discontinued
operations.

IFRS 5 Non-current Assets
Held for Sale and
Discontinued Operations

• A 'disposal
group' is a
group of
assets,
possibly with
some
associated
liabilities,
which an
entity
intends to
dispose of in
a single
transaction.
• The
measuremen
t basis
required for
non-current
assets
classified as
held for sale
is applied to
the group as
a whole, and
any resulting
impairment
loss reduces
the carrying
amount of
the noncurrent
assets in the
disposal
group in the
order of
allocation
required by
IAS 36. (IFRS
5.4)

Disposal Groups

• (a) assets that meet
the criteria to be
classified as held for
sale to be measured
at the lower of
carrying amount and
fair value less costs
to sell, and
depreciation on such
assets to cease
• (b) assets that meet
the criteria to be
classified as held for
sale to be presented
separately on the
face of the balance
sheet and the
results of
discontinued
operations to be
presented
separately in the
income statement .

This IFRS Requires



IFRS 6 Exploration for and Evaluation of Mineral Resources

Exploration for and
evaluation of mineral
Exploration and evaluation resources is the search for
expenditures are
mineral resources, including
expenditures incurred by an
minerals, oil, natural gas
The objective of this IFRS is
Exploration and evaluation
entity in connection with
and similar nonto specify the financial
assets are exploration and
the exploration for and
regenerative resources after
reporting for the
evaluation expenditures
the entity has obtained legal
exploration for and
recognized as assets in
resources before the
rights to explore in a specific
accordance with the entity’s
technical feasibility and
area, as well as the
resources.
accounting policy
commercial viability of
determination of the
extracting a mineral
technical feasibility and
resource are demonstrable.
commercial viability of
extracting the mineral
resource.



IFRS 7 FINANCIAL INSTRUMENTS: DISCLOSURES

The objective of this IFRS is to require entities to provide disclosures in their financial statements that enable
users to evaluate:
(a) the significance of financial instruments for the entity’s financial position and performance
(b) the nature and extent of risks arising from financial instruments to which the entity is exposed during the
period and at the reporting date, and how the entity manages those risks.
The qualitative disclosures describe management’s objectives, policies and processes for managing those risks.
The quantitative disclosures provide information about the extent to which the entity is exposed to risk, based on
information provided internally to the entity's key management personnel. Together, these disclosures provide an
overview of the entity's use of financial instruments and the exposures to risks they create.

The IFRS 7 applies to all entities, including ;
Entities that have few financial instruments (eg a manufacturer whose only financial instruments are accounts
receivable and accounts payable)
Entities that have many financial instruments (eg a financial institution most of whose assets and liabilities are
financial instruments).


IFRS 8
Operating
Segments

• The objective of this IFRS is
that an entity shall disclose
information to enable users
of its financial statements to
evaluate the nature and
financial effects of the
business activities in which it
engages and the economic
environments in which it
operates.

This IFRS
applies to:

(a) the separate
or individual
financial
statements of
an entity:

• (i) whose debt or equity
instruments are traded in a
public market (a domestic or
foreign stock exchange or an
over-the-counter market,
including local and regional
markets), or
• (ii) that files, or is in the
process of filing, its financial
statements with a securities
commission or other
regulatory organization for
the purpose of issuing any
class of instruments in a
public market.


(b) the
consolidated
financial
statements of a
group with a
parent:
• (i) whose debt or equity
instruments are traded in a
public market (a domestic or
foreign stock exchange or an
over-the-counter market,
including local and regional
markets), or
• (ii) that files, or is in the
process of filing, the
consolidated financial
statements with a securities
commission or other
regulatory organization for
the purpose of issuing any
class of instruments in a
public market.

IFRS 9 contains guidance for:

IFRS 9 Financial Instruments

• Recognizing and derecognizing
financial instruments;
• Classifying and measuring financial
assets;
• Classifying and measuring financial
liabilities.

• The objective of IFRS 9 is to establish
principles for the financial reporting of
financial instruments that will present
relevant and useful information to users
of financial statements for their
assessment of amounts, timing and
uncertainty of the entity’s future cash
flows.

•

•IFRS 9 Is a
'Work in
Progress'
and Will
Eventually
Replace IAS
39 in its
Entirety

• The objective of IFRS 10 is to establish
principles for the presentation and preparation of
consolidated financial statements when an entity
controls one or more other entities.
• The Standard:
• Requires a parent entity (an entity that controls
one or more other entities) to present
consolidated financial statements
• Defines the principle of control, and establishes
control as the basis for consolidation
• Set out how to apply the principle of control to
identify whether an investor controls an investee
and therefore must consolidate the investee

IFRS 10 CONSOLIDATED FINANCIAL
STATEMENTS

• Sets out the accounting requirements for the
preparation of consolidated financial statements.
• Consolidated financial statements
• The financial statements of a group in which the
assets, liabilities, equity, income, expenses and
cash flows of the parent and its subsidiaries are
presented as those of a single economic entity
• Control of an investee
• An investor controls an investee when the investor is
exposed, or has rights, to variable returns from its
involvement with the investee and has the ability to
affect those returns through its power over the
investee


•

The IASB (International
Accounting Standards
Board) recently issued
IFRS 11 Joint
Arrangements that
eliminates proportionate
consolidation as a
method to account for
joint ventures.!!

• Joint arrangements
• A joint arrangement is an arrangement of
which two or more parties have joint
control.
• characteristics joint arrangement
• The parties are bound by a contractual
arrangement.
• The contractual arrangement gives two
or more of those parties joint control of
the arrangement.
• Joint arrangements are either joint
operations or joint ventures.
• A joint operation is a joint arrangement
whereby the parties that have joint
control of the arrangement have rights to
the assets, and obligations for the
liabilities, relating to the arrangement.
Those parties are called joint operators.

IFRS 11 JOINT ARRANGEMENTS
Types of joint
arrangements
A joint venture is a joint arrangement
whereby the parties that have joint
control of the arrangement have
rights to the net assets of the
arrangement. Those parties are called
joint ventures.


•The Objective of IFRS 11 is
that a party to a joint
arrangement determines the
type of joint arrangement in
which it is involved by
assessing its rights and
obligations and accounts for
those rights and obligations
in accordance with that type
of joint arrangement.


Joint control

Before assessing whether an
entity has joint control over
an arrangement, an entity
first assesses whether the
parties, or a group of the
parties, control the
arrangement (in accordance
with the definition of control
in IFRS 10 Consolidated
Financial Statements)
Joint control is the
contractually agreed sharing
of control of an
arrangement, which exists
only when decisions about
the relevant activities
require the unanimous
consent of the parties
sharing control.


Main changes introduced by IFRS 11



IFRS 12
DISCLOSURE OF
INTERESTS IN
OTHER ENTITIES

• The objective of IFRS 12 is to require the disclosure of
information that enables users of financial statements to
evaluate:
• The nature of, and risks associated with, its interests in other
entities
• The effects of those interests on its financial position,
financial performance and cash flows.
• IFRS 12 is required to be applied by an entity that has an
interest in any of the following:
• subsidiaries
• joint arrangements (joint operations or joint ventures)
• associates
• unconsolidated structured entities



IFRS 13 FAIR VALUE
MEASUREMENT

• Objective IFRS 13 :
• defines fair value
• sets out in a single IFRS a framework for measuring fair value
• requires disclosures about fair value measurements.
• IFRS 13 applies when another IFRS requires or permits fair value
measurements or disclosures about fair value measurements
(and measurements, such as fair value less costs to sell, based on
fair value or disclosures about those measurements)
• Except for:
• share-based payment transactions within the scope of IFRS
2 Share-based Payment
• leasing transactions within the scope of IAS 17 Leases
• measurements that have some similarities to fair value but that
are not fair value, such as net realizable value in IAS
2 Inventories or value in use in IAS 36 Impairment of Assets.
• Fair value
• The price that would be received to sell an asset or paid to
transfer a liability in an orderly transaction between market
participants at the measurement date


Approaches to IFRS Adoption

Three Approaches to IFRS Adoption
Adoption. This approach directly adopts IFRS standards as the accounting norm for
preparing financial statements. India, for example, plans to take this approach.
Convergence. This approach adapts local accounting standards so they align with IFRS.
Local standards remain the preferred reporting accounting norm, though they might be
Endorsement. This approach allows local governing bodies to incorporate individual
updated to reflect IFRS. Australia is taking this approach.
IFRS standards into local accounting or GAAP standards. A country using this approach
endorses the use of applicable IFRS standards, but keeps local standards as the norm,
without necessarily updating them. This is the approach of the United States



In 2002, the IASB and FASB signed the ‘Norwalk’ agreement, expressing their desire to converge their accounting standards into one
commonly used set of standards.
The Securities and Exchange Commission (SEC) designated the FASB as the organization responsible for setting accounting standards for
public companies in the U.S.

The Financial Accounting Standards Board (FASB) is a private, not-for-profit organization who developed generally accepted accounting
principles (GAAP) within the United States in the public's interest.

Established by FASB

governments.
non-profit organizations,
privately held companies,
publicly traded,
In the U.S. Generally Accepted Accounting Principles are accounting rules used to prepare ,present, and report financial statements for a
wide variety of entities, including:

United States Generally Accepted Accounting
Principles and Security Exchange Commission
(US GAAP & SEC)


However, IFRS include positions and guidance
that can easily be considered as sets of rules
instead of sets of principles. At the time of the
IFRS adoption, this led English observers to
comment that international standards were
really rule-based compared to U.K. GAAP that
were much more principle-based.

Under IFRS, the review of the facts pattern is
more thorough.

Under U.S. GAAP, the research is more focused
on the literature.

The difference between these two approaches is
on the methodology to assess an accounting
treatment.

Rules-based accounting is basically a list of
detailed rules that must be followed when
preparing financial statements.

Principles-based accounting standards refer to a
system of financial reporting that is based
primarily on the fundamentals of accounting.

IFRS is principle-based whereas U.S. GAAP is
rule-based.

Major differences lies in the conceptual
approach:

Principles Based vs Rules Based

The Strengths
of Principle-Based Standards

Principlesbased
accounting
standards can
serve the needs
for business
and public
interest.

Complete
comparability is
never possible in
accounting,
therefore one
should emphasize
on explaining key
judgments being
made.

Principles-based
accounting standards
need a clear hierarchy
of overarching
concepts with limited
additional guidance.

Rules-based
add unnecessary
complexity.

In a principles-based system,
more responsibility for
judgments and explaining
judgments of preparers
(CFOs) and auditors is
necessary.


Principles-based
standards provide a
comprehensive basis
and have the
flexibility to deal
with new and
different situations

Resulting from differences
in jurisdiction and
different cultures around
the world, convergence
cannot be achieved if the
basis is a rules-based
approach, since this will be
difficult to implement.

The Weaknesses/limitation of Principle-Based
Standards

The first
limitation is
that limited
guidance may
lead to
enforcement
difficulties.

Since financial
accounting theory
lacks an
unambiguously
clear elaboration of
the concept of
profit and the goals
they are aiming at,
lacking guidance
will harm earnings
quality.

Secondly, several
authors determine an
inconsistency between
the CF and accounting
standards, which will
hamper a principlesbased approach.

An example of an
inconsistency is that
‘highly reliable
information may have
little relevance to
users, such as
unamortized
acquisition,
exploration and
development costs,

Since there are no strict
descriptions, CFOs may
use more aggressive
interpretations of their
evidence for measuring
an accounting event


A third limitation of
principles-based
is the ability to use
its flexibility for
opportunistic
behavior.

Finally, Since
principles-based
standards lack clear
application guidance,
proving the
incorrectness of CFOs
assessment is
relatively hard.

The Strengths
of Rules-Based Standards
As a rules-based system
provides more additional
guidance, financial reports
become more comparable

No requirement for a very
strong ‘professional
judgment’ on the part of
accountants and auditors.

Reduced opportunities for
earnings management
through judgments
(compared to a principlesbased system)

By including rules, both
clarity and verifiability
improves

Rules-based standards
have a strong
enforceability and are
authoritative

The Weaknesses/limitation of Rules-Based
Standards
If an accounting standard
is inappropriately strict,
financial reports of
different companies show
exactly comparable
approaches, whereas the
day-to-day operations
differ enormously

Final Limitation of rulesbased accounting
standards is the effect of
creating ‘seemingly’
comparable financial
reports

Rules might be arbitrary
and the result of a political
process, causing annual
reports that deviate from
their economic reality.

On the ‘cookbook’ (Rules
Based ) point of view,
companies may structure
transactions to meet the
specific requirements of
the accounting standards.

Rules-based accounting
standards cause an
enormous increase in
complexity to apply in
practice.
Can drastically depart from
the underlying principle.


Summary principles based & rules based
Types of accounting standards

Principles-based
General description
Fundamental objectives

Rules-based
Specific description (cookbook) Detailed
methods for (almost) all
accounting problems
Exactly clear when and how to apply
Form-over-substance

More professional judgment Represent

Increased comparability Increased

economic reality Reduced opportunities for
earnings management through
transaction decisions
More flexibility to cope with new
environmental conditions

Main characteristics

Consistent with CF Substance-over-form
True and fair view override

verifiability Reduced opportunities for
earnings management through
accounting decisions
Improved communication
Enforceable and authoritative

Advantages
Enforcement difficulties

Arbitrary

Inconsistency with application guidance

Inconsistent with conceptual framework

(Ab)use of flexibility

Foster creative accounting Seemingly

2013 ZaranTech LLC. All rights reserved. Contact: Email-comparability
Lack of info@zarantech.com, Phone: 515-309-7846
comparable Cannot be comprehensive


GAAP.

Development costs — These costs can be capitalized under IFRS if certain criteria are met, while it is considered as “expenses” under U.S.
Earning-per-Share — Under IFRS, the earning-per-share calculation does not average the individual interim period calculations, whereas
under U.S. GAAP the computation averages the individual interim period incremental shares.

Inventory — Under IFRS, LIFO (a historical method of recording the value of inventory, a firm records the last units purchased as the first
units sold) cannot be used while under U.S. GAAP, companies have the choice between LIFO and FIFO (is a common method for recording the
value of inventory).

Statement of Income — Under IFRS, extraordinary items are not segregated in the income statement, while, under US GAAP, they are
shown below the net income.

Consolidation — IFRS favors a control model whereas U.S. GAAP prefers a risks-and-rewards model. Some entities consolidated in
accordance with FIN 46(R) may have to be shown separately under IFRS.

Some general differences between IFRS and
U.S. GAAP

IFRS Adoption Around the World
IFRS Adoption Around the World 2011
Approximately 120 nations and reporting jurisdictions permit or require IFRS for domestic listed companies.

•Approximately 90 countries have fully conformed with IFRS as promulgated by the IASB and include a statement
acknowledging such conformity in audit reports.
IFRS permitted or required
Convergence plans
U.S. GAAP and/
or convergence intended
No/unknown convergence plans


What are the advantages of converting to
IFRS?

By adopting IFRS, a business can
present its financial statements
on the same basis as its foreign
competitors, making
comparisons easier.

Companies may also benefit
by using IFRS if they wish to
raise capital abroad.

Furthermore, companies with
subsidiaries in countries that
require or permit IFRS may be
able to use one accounting
language company-wide.

Companies also may need to
convert to IFRS if they are a
subsidiary of a foreign company
that must use IFRS, or if they
have a foreign investor that must
use IFRS.


What could be the disadvantages of
converting to IFRS?

Despite a belief by some of the
inevitability of the global
acceptance of IFRS, others believe
that U.S. GAAP is the gold
standard, and that a certain level
of quality will be lost with full
acceptance of IFRS.

Because they may believe that the
significant costs associated with
adopting IFRS outweigh the
benefits.

Certain U.S. issuers without
significant customers or
operations outside the United
States may resist IFRS because
they may not have a market
incentive to prepare IFRS financial
statements.


Summary IFRS and Impact
• Methodologies and disclosure requirements for the preparation and presentation of
financial statements.
• Set by the International Accounting Standards Board (IASB)
Global adoption of IFRS
• 100+ jurisdictions already require or permit IFRS
• Including Europe, Russia, Australia, New Zealand,and China (via Hong Kong stock exchange)
• Extended to UK public sector from 2010
• Canada, India, Thailand and Korea from 2011
• Malaysia and Mexico from 2012 Taiwan expected 2012-2014, Japan expected 2016
Major impact in North America
• US SEC has already started accepting IFRS-based filings from foreign issuers
• Timelines for US adoption range from 2013 to 2015
• Ongoing work to refine and align US GAAP with IFRS
• Canada is mandated from 2011

Differing philosophies
• IFRS is principles-based (2,500 pages)
• US GAAP is rules-based (>25,000 pages)


SAP BPC Financial Consolidation
SAP BusinessObjects EMP 10


SAP BCP 10 NW


Harmonize


SAP BPC 10 Harmonize 1/6


Connect


SAP BPC 10 Connect 1/2


SAP BPC 10 Connect 2/2


Extend


SAP BPC 10 Extend 1/6


Business Process flow BPC 10 1/3

dssd


SAP BPC 10 Consolidation Framework 1/29
Legal Consolidation Requirements
In SAP BPC, a consolidation environment requires at least 3 models:
• Legal Consolidation
• Main model containing all financial data
• Also contains non-financial data like headcounts, …

• Ownership
• Used to manage the organization structure (scopes and sub-scopes)

• Rate
• Contains all currency exchange rates

• Intercompany (optional)
• Used for Intercompany Matching process (balance level)

Note : Models names are not mandatory


•To create a consolidation environment, add the following minimum models for Consolidation, Rate, and Ownership. Select
model options to expose the delivered consolidation relevant functions:

Application Types


To activate business rules :
Go to Administration
Rules
Select the appropriate model
Click on Add/Remove Rule Types
Check the appropriate Rule Types

Business Rules

2013 ZaranTech LLC. All Script Logic Content
Business Rules and rights reserved. Contact: Email- info@zarantech.com, Phone: 515-309-7846

As specific model options are activated, business rules and script logic files are made
available in each of the applications. A list of all delivered functionality is as follows:

Business Rules and Script Logic Content

The following parameters must be set after creating an environment. Most of them are not required for a consolidation,
but are a generic system requirement for any new environment. In the Administration console, select Manage All
Environments :
Set Template Version => defines
the current version number of the
dynamic templates in your
application set
Change Status = controls
whether the system is offline or
not ; you can also type in the
message displayed to users who
try to access an model that is
offline

Environment Parameters


Purpose of the LEGAL CONSOLIDATION Model:

defines journal template
 stores the initial (pre-consolidated) trial balance records
 launches balance carry forward processes
 ensures data consistency with controls
 launches currency conversion and consolidation processes
 reporting for pre/post consolidation financial reports


Legal Consolidation Model – Dimensions
A minimum of 9 dimensions are required for the Legal Consolidation model:
1.C_Account (A) – Chart of accounts
2.Category (C) - Typical categories would be Budget, Actual, Forecast
3.AuditTrail (D) - Tracks the source of data (input, journal adjustments, eliminations…)
4.Flow (S) - identifies balance sheet movements (opening, additions, decreases, transfers
… and ending balances)
5.RptCurrency (R) - Identifies Transaction Currency and Local Currency.
6.Scope(G) - Consolidation groups / scopes
7.Entity (E)
8.Interco (I) - Provides partner information for intercompany eliminations
9.Time (T)
Note : Dimensions names are not mandatory


Rates Model – Dimensions

The RATES model contains currency exchange rates
•

•
•
•
•
•

A minimum of 5 dimensions are required for a Rate-Type model :

1. R_Account (A): This details the different types of rate (Average, End-of-Period, Historical,etc.)
2.R_Entity (E): This stores multiple tables of rates, if required; otherwise the R_Entity dimension may just be limited to
a unique member, typically named GLOBAL
3.InputCurrency (R): This stores each applicable local currency (CAN, USD, EUR, etc)
4.Category (C): – same as Legal Consolidation model
5.Time (T) : – same as Legal Consolidation model


Ownership Model

•Purpose of the OWNERSHIP model:

•Stores a time dependent representation of the organization structure of the parent company in transactional data records
by directly interfacing with the Dynamic HierarchyEditor functionality.
•Stores the consolidation method (METHOD) to use as well as the percentage of consolidation (PCON) , percentage of
control (PCTRL) for each of the entities.
•Stores the percentage of ownership i.e. POWN.


Ownership Model – Dimensions
• The OWNERSHIP model stores ownership details. A minimum of 6 dimensions are required:
1.O_Account
(A) – provides information on ownership type such as PGROUP, POWN, PCON,
and PCTRL
2.Category
(C) – same as Legal Consolidation model
3.Entity
(E) – same as Legal Consolidation model
4.Time
(T) – same as Legal Consolidation model
5.Interco
(I) – same as Legal Consolidation model
6.Scope
(G) – same as Legal Consolidation model

•
•
•
•
•
•
•

Note : Dimensions names are not mandatory


Ownership - Model General Settings
Settings

Description

- Parent/Child property
used for hierarchy of
groups

This parameter is used with dynamic hierarchy for legal applications when defining
consolidation hierarchies. The value set here must match the name of property in
GROUPS dimension in the legal consolidation application to store the ownership
data.
Value should be PARENT_GROUP.

- Non-interco Member in
Ownership

This parameter should be a member ID in the INTERCO dimension in the ownership
model if you are using dynamic hierarchies.
For example: I_NONE or ThirdParty


Dimensions – Summary

The following dimensions are used in the relevant models:


Dimension Types


• Dimension – C_Account
Main Properties


Relevant to
Consolidation activities

• Dimension – Flow
Main Properties


Relevant to

• Dimension – Entity


Relevant to

• Dimension – Interco


Relevant to

• Dimension – AuditTrail
Property


Relevant to

Dimension – Category 1/2


Dimension – Category 2/2


Dimension – Groups / Consolidation Scopes


Dimension – Reporting Currency


Dimension – Time


Ownership Manager
•Purpose :

•Provides a web based interface to allow the business user to set up time dependent relationships between various
subsidiaries and organizational units.
•Each hierarchy is keyed to a specific combination of Category and Time dimension member values.
•Provides a convenient table entry to define the consolidation METHOD, PCTRL, POWN and PCON of each individual unit.
•The dynamic hierarchy is stored in the Ownership application as transactional records.


FAQ – Consolidation Framework 1/4
•How to setup the consolidation framework in order to keep the investment details like no of shares,
investment details also in the BPC system ?
Add the relevant accounts in the O_account dimension : number of issued shares, number of owned shares,
with and without voting rights
Create the corresponding data entry schedule in order to enable users to enter the number of shares owned
(using the interco dimension) – data can also be loaded using a flat file, BW cube…
Set up the calculation of ownership percentage based on data entered on owned and issued shares

•What is the difference between PCON, PCTRL and POWN
Percent control represents the percentage of an entity based on voting shares that
other entities own, directly or indirectly. It is used to determine the consolidation
method
Percent ownership (also known as the interest percetange) represents the percentage of an entity’s
nonvoting shares that other entities own, directly or indirectly
Percent consolidation is the percentage of an entity’s values that consolidate to its parent
Direct percent ownership is the percentage of regular nonvoting shares of stock owned by each entity

•What is the difference between PCON, PCTRL and POWN ?
M
80%
F
60%

• Control percentages : M controls F at 80% ; M controls G at 60%,
through F&G, M controls H at 30%.
• Ownership percentages : M owns F at 80%, M owns G at 48% (80% *
60%), M owns H at 14% (80% * 60% * 30%)

G
30%
H


•What is the difference between elimination entity and consolidation entity? Are they the same?
Elimination entity will only store eliminations generated by US elimination
business rules while the consolidation entity is the entity storing the consolidated results for
each group/sub-group

What happens when we use different entities in place consolidation entity?

It allows to secure only the entity dimension instead of securing both entity and scope
dimensions in case sub-consolidors need to access sub-consolidated Data


•What is the use of the new properties for Entity – Control_Level and Ctrl_currency_not_LC ?
Thanks to the Control Level. So when the controls are executed, only the controls
below or equal to the level associated to the entity will be run.
property, the administrator can associate a level of required control for each entity
The Ctrl_currency_not_LC enables the controls execution for those entities were data entry are
performed directly on a currency, and not on the LC member in the currency dimension

Can we execute the controls at the group level ?

No, controls can only be launched on base entities.


SAP BPC 10 Consolidation Framework
Rules: Controls
Summary
You should now be able to:

• Identify and create the required models in order to set up a consolidation Environment
• Identify and create the required dimensions in each consolidation model
• Identify and fill the required properties for each dimension
• Identify useful scripts, business rules and data manager packages
• Understand the basics of the Ownership Manager


SAP BPC 10 Consolidation Monitor 1/19
Feature or Task Introduction
This feature provides an overview of the whole consolidation process in
one single screen. The monitor tracks the following items:

• Status of the controls
• Work Status
• Execution status for currency conversion
• Execution status for consolidation

This feature will be very useful for all the users that need to monitor the progress of the consolidation process (at a
group or at a local level), as they have all the information they need on one single screen.


Benefits

Benefits of this feature include:
•Overview of the controls, work status and execution status for currency conversion and consolidation on one single screen
•Overview of the progress in the consolidation process for:
- Individual entities
- Consolidation groups
•Currency Conversion and Consolidation can be triggered from that samescreen



Prerequisites

The Consolidation Monitor has the following prerequisites:
•
•
•
•
•

Usage of a Consolidation type Model
Definition of the ownership structure for that period
Definition of work status (for work status display)
Definition of controls (for control display)
Assignment of relevant task profiles


Security

There are two security tasks related to the Consolidation Monitor:
•View Consolidation Monitor – provides access to the Consolidation Monitor
•Run Consolidation Tasks – provides permission to run the Currency Conversion and the Consolidation
from the monitor


Starting Page

The starting page can be divided into 3 sections
• Context: Selection of Model, Category, Entity and Consolidation Group
• Actions List of possible actions
• Status: Details of the status for the selected context


Actions

The following Actions are available (some actions may be grayed out if no entity
or a node level is selected)
•
•
•
•
•
•
•
•
•

Work Status: Open the screen to update work status for the selection
Translate: Runs currency conversion
Consolidate: Runs consolidation
Display Running Processes: Opens a window that shows which processes are
currently running
Reset: Resets execution status for Currency Translation and Consolidation
Refresh: Refreshes the current screen
Show Description: Shows description instead of ID
View Select between a hierarchical and flat view



Work Status

This screen allows one to update the work status for the selected entity

This currently only works on base level entities; work status cannot be set on parent levels
using the Consolidation Monitor

Consolidation Monito
Running Currency Conversion 1/2
The following steps need to be performed in order to execute Currency
Conversion
1.In Consolidation Central Consolidation Monitor, in the scope context area, select the
Category, Time and Group dimension members for which you want to run the currency translation.
2. Select the row for the Group or Entity you require and click Translate.


Consolidation Monito
Running Currency Conversion 2/2
3. In the Translate dialog box, verify the selected dimension members and choose whether to run
Full or Incremental Translation.

4. Click OK.



Running Currency Conversion (Cont’d)
When executing Currency Conversion on a group level (node), the screen shown on the previous
slide is displayed. This performs a conversion into group currencies.
When Currency Conversion is executed on an Entity level, the following screen is displayed.

This performs a currency conversion into the selected reporting currency. It is
also possible to select which Rate Entity to use for this conversion.


Running Consolidation

The following steps need to be performed in order to execute Consolidation
1. In Consolidation Central Consolidation Monitor, in the scope context area, select the Category, Time
and Group dimension members for which you want to run the consolidation
2. Select the row for the Group or Entity you require and click Consolidate.

3.In the Consolidation dialog box, verify the selected
dimension members and choose whether to run
a full or incremental consolidation
4. Click OK.


Currency Conversion and Consolidation
Please note the following points:
Member in the Entity type dimension of the Rate application needs to be called GLOBAL (in upper case) for the
conversion to group currencies to work properly
The respective programs for currency conversion and consolidation are called directly. No logic script is called,
therefore no custom calculations can be executed.



Incremental vs. Full

The Currency Conversion and Consolidation programs can be executed in incremental or full mode. The
incremental mode will only execute the program for those entities that were changed since the last execution
of the program (this is of course much faster than executing the program for all entities)
The process works the following way:
- Every time data is written-back to the system, a timestamp is written to a separate table to keep track of
when the data of an entity has last been updated

- When a program runs in incremental mode, it will check which entity has been modified
since it’s last execution and only perform the calculation for those entities, which
significantly speeds up the process.



Incremental vs. Full (Cont’d)
The incremental mode only works when data has been updated, it does
not work in the following cases:
•
•
•

Rates were changed
Ownership information was changed
Business Rules were changed

The program needs to be run in full mode if one of the cases mentioned
above has occurred.



Display Running Processes
This screen displays the currently running processes and shows the progress of each
process (you can select whether you want to see all processes or only your own ones)

If a process has failed, opening this screen will allow this process to be reset (after a
certain period), so that it can be executed again.


Reset

Highlight a group or entity and click the Reset button, this will display a screen with the
current selection

The Currency Conversion and Consolidation status are then set back to “To be executed”



Status

This screen displays the controls, work status and execution status for Currency
Translation and Consolidation

The status is set to Done once the programs were successfully executed.
The Currency Translation and Consolidation status are set back to To Be Executed if data
is entered (for the Entity were data has been entered)


Status Roll-up

The status on the parent level (for controls, work status, currency translation and
consolidation) is based on the lowest status of the children. There is no status that is stored
on the node levels, they are computed when the monitor is displayed.
In the example below, one entity has the status set to To Be Executed and the parent
Corporate shows that same status, as it is the lowest status of all it’s children.


Rules: Controls
Summary

• Navigate the Consolidation monitor functions and features
• Explain the status information displayed in the monitor
• Execute Currency translation and Consolidation
• Describe incremental consolidation


SAP BPC 10 Controls Administration 1/19
Controls

A Control is the individual check of data accuracy and
consistency.
Controls replaces the Validation Business rules used in
prior version (BPC 7.5). Available only in the NW
version. Controls are enabled or disabled at model
level.


Business Example

Controls are an essential part of
every consolidation application
and they might also be useful in
planning application.

They are mainly used to control
the consistency of financial data
(for example that a Balance Sheet
is balanced or that flow
movements are
matching the with the closing
balance)

Controls can be enforced (blocking
controls) or just displayed as
warnings, to inform users of
potential problems.


Controls
Benefits

Benefits of this feature include:
•
•
•
•

Consistency of data
Flexibility
Different level of controls can be defined by entity
Control sets are assigned by Category and Time


Process Overview
The following steps are required to define controls

1.Assign Security Tasks related to Controls
2.Enable Controls
3.Create individual controls (and definition of the level for each control)
4.Create Sets of controls (group of controls)
5.Assign a set of controls by category and time

On top of that, two more attributes need to be set in the Entity type dimension
1. Define for each entity the level of control that should be applied
2. Possibility to bypass controls in Local Currency (if data are loaded in reporting currency
directly)


Pre-Requisites
The following two attributes are required in the Entity type dimension:
– CONTROL_LEVEL (1)
– CTRL_CURRENCY_NOT_LC (1)
CONTROL_LEVEL
• This property controls which level of control is applied for each entity. The following four values are available:
• 1 : Basic
• 2 : Standard
• 3 : Advanced
• 4 : Comprehensive
• The default value (blank) is equivalent to “4”
CTRL_CURRENCY_NOT_LC
– This property controls whether controls should be executed in the reporting currency instead of LC.
The following two values are available:
o N : Controls are executed in Local Currency
o Y : Controls are executed in the currency defined in the Currency property of the Entity
– The default value (blank) is equivalent to “N”


Controls - Security
The following two take tasks are related to Controls from an administration point of view:
•Edit Controls definition
•View Controls definition


Accessing and Enabling Controls
In the Administration module, expand Rules and select the Controls items

Before Controls can be used, they need to be enabled from the Controls Administration screen


Navigation
From the Controls Main Page, you can access the different components by clicking on the
numbers

When a specific component is open, there is always a link on the top right of the
screen for the next step
•
•
•

In Controls
In Control Sets
In Assignments


Controls – Main Screen
The Main screen for controls can be used to add New controls, Edit or Delete existing controls.

The drop-down box allows to display all controls or to filter them by a Set of controls


Controls – Control Editing (1)
The control definition screen can be split in 2 main sections:
•The top of the screen contains the buttons to Save, Close and Validate the control
•The header section : specifies the type of control, the threshold and the break-down dimensions
•The detail section : specifies which members are compared
Top

Header

Details


The header section
•
•
•
•
•

ID : id for the control, no space allowed
Type : Blocking / Warning. All blocking controls must pass before the work status can be changed
Equation type : type of comparison using the equal, different, bigger and smaller operators
Control Level : Level of this control, linked to the “Control_Level” property of the Entity dimension
Tolerance Threshold
o In value : absolute value
o In % : percentage is calculated based on the value of the top part

•

Breakdown Dimension(s)
o Up to 2 dimensions can be specified as break-down dimensions
o The control will be executed separately for each member of the break-down dimension. In the
example of a break-down by Audit on the member ALL_INPUT, the control will be executed for each
member below ALL_INPUT (INPUT and INPUT11) in this example
o For a breakdown, the same member must be specified in the top and in the bottom part


The detailed section
•

Top
Part
o Sign: + or o Account Member from the Account dimension (parent or base level)
o Flow Member from the Flow dimension (parent or base level)
o Interco: Member from the Interco dimension (parent or base level)
o AuditID Member from the AuditID dimension (parent or base level)
o Multiply select multiply or divide (for the Value specified)
o Value: value to multiply or divide by

•

Bottom Part

o Same column as top part
o Year Offset use a different year. Values can be a year (2010) or an offset (+1,-1)
o Period: use a different period. Values can be a period (1) or an offset (+1,-1)
o Category: use a different category (enter ID of category to use)

Controls - Documents
A document (report or input schedule) can be linked to each control. This will
provide a hyperlink for the user, so that when a control fails, the user can open that
document to understand where the issues is coming from
•

To set this up, you need to select the document tab

•

Then click the Add button and select the type of document, finally select which document to add

•

The document then show up in a list


Controls - Example
Below is an example of a control that checks that a Balance Sheet is balanced
(with a tolerance of 1) with a breakdown by AuditId (for all AuditId below ALL_INPUT)


Sets of Controls (1)
From the Control Sets screen, click New to create a new set

Enter an ID for the Set (no space allowed)


Sets of Controls (2)
Add or remove controls into your set and click OK to close the window


Assignment of Controls (1)
There are two views available to assign the controls:
•
•

Categories by Time
Control Sets by Time

Categories by Time
Click Category and Time to select members (you can select more than one member at a time)

•

Click Show

•

Click Edit (on the top left)

•

Double click to select the cell you want to define controls sets and click once more to display the
dropdown list with all the available control sets and select the appropriate one


Assignment of Controls (2)
Control Sets by Time
•

Click Control Sets, Category and Time (you can select more than one member at a time)

•
•
•

Click Show
Click Edit (on the top left)
Tick the checkbox to decide which controls should be assigned for a Category and Time

•

Click Save


Rules: Controls
Summary

• Understanding the new Controls functionality.
• Define controls.
• Define control sets and assign controls.
• Create and maintain control assignments.


SAP BPC 10 Controls Monitor – Executing
Controls 1/20
Controls
A Control is the individual check of data accuracy and consistency.
Controls replaces the Validation Business rules used in prior version (BPC 7.5).
Available only in the NW version.
Controls are enabled or disabled at model level.


Controls 2/20
Business Example

Controls are an important
component mainly in
consolidation application
to ensure proper data quality.

End-users run controls to check their
data quality and allow them to fix
their data. The level of controls might
be different by entities and time
periods.


Controls 3/20
Controls

Prerequisites
To use the Controls feature from the end-user point of view, the following needs to be defined:
•
•
•

Controls need to be defined and assigned in the Administration module
For Consolidation type application, ownership structure need to be Maintained
Work Status need to be defined in the Administration Module

Controls replace the validations that were used in the SBOP PC 7.5 release


Controls 4/20
Controls
Security

The following four tasks are related to Controls from an end-user point of view:
•
•
•
•

Reset Control Dismissal
Dismiss Blocking Controls
View Control
Run Controls


Controls 5/20
Process Overview

1. Run
Controls

2. Review
Controls

3. Identify
issues in
data

4. Correct
Data


5. Re-run
Controls

Controls 6/20
Controls

Set Context
The selection of the context will define which Category, Time and Groups/Entities
are displayed in the Control Monitor. Depending on the type of application, the third
selection box will:
•

For Consolidation type application, display the Group type dimension (user selects a group and will get all
the sub-groups and entities displayed, according to the definition in the Ownership Manager)

•

For Planning type application, display the Entity type dimension (user selects an Entity and will get the
selected Entity and all its descendants, according to the hierarchy of the Entity dimension)


Controls 7/20
Controls

Controls Monitor
Controls Monitor indicates for each entity:
•
•
•
•
•

Control Set: Control set that has been assigned for this category and period
Status: Displays status of current control
Level: Level of control applicable for that entity (linked to the CONTROL_LEVEL property)
Number of Blocking: How many blocking controls have failed
Number of Warnings: How many warning controls have failed


Controls 8/20
Controls

Status and Type of Controls
The following statuses exist:
•
•
•
•

To be executed: Control needs to be run (has not been executed yet or data have changed since last execution)
Passed: Control passed successfully
Failed: Control has failed, data needs to be corrected
Dismissed: Control was forced to pass

There are two types of controls
•
•

Blocking: All blocking controls must pass (or be dismissed) in order to allow a change of the work
status. These controls are mandatory.
Warning: These controls are provided for information only, but they do not block the process.


Controls 9/20
Controls
Levels

There are four level of controls that can be assigned to an entity. An entity uses all the controls
that have been assigned to that level (and above).

1: Basic

Control
Levels

2: Standard
3: Advanced
4: Comprehensive
(Default)


Controls 10/20
Controls

Controls Monitor
Depending on the type of application, the entities are organized according to the:
•
•

Setup in the Ownership Manager for Consolidation applications
Hierarchy of the Entity dimension for Planning applications

The View drop-down box in the top right corner allows you to select between a hierarchy and a
flat view


Controls 11/20
Controls

Execute Controls
To execute controls, highlight the entity or node and click the Run Controls button

Check the settings for the dimensions, they should be correct as they are taken over from the
context


Controls 12/20
Controls

Review Controls (1)
After the execution, the status and the number of blockings and warnings are updated

Status for node levels are calculated on the fly, the node level will always show the lowest
status of all its children.
Highlighting an entity in the top part of the screen displays a list of the failed controls in the
bottom part of the screen (details for S000 in this example).


Controls 13/20
Controls

Review Controls (2)
To get a detailed view of all controls, select the Entity and click the Open Control Results button

This opens a new tab that contains the details


Controls 14/20
Controls Results
Overview

Context
Actions

Document
links


Details

Controls 15/20
Controls Results
Actions

The drop-down box at the top allows to select which controls should be displayed based on their
status.

Controls can be run by clicking the Run Controls button and refreshed with the Refresh button.


Controls 16/20
Controls Results
Details

This view contains the detail about all the controls, a drill down can be done on a control by
clicking the arrow on the left of the screen

•

The breakdown members indicate which member of the break-down dimension is displayed if break-down
has been defined for that control

•

The Equation and Result columns show the calculation that are performed and the result that is calculated

•

The Threshold column indicates the threshold that was defined for that period

•

The Type column indicates whether the control is Blocking or Warning

•

The Status column indicates if the control has passed, failed or has been dismissed

Controls 17/20
Controls

Linked Documents (1)
If linked documents has been defined for a control, they can be accessed with the hyperlink at
the bottom of the screen.


Controls 18/20
Controls

Linked Documents (2)
This will start the EPM add-in and open the selected report. Please note that only the Category,
Entity, and Time dimensions are passed to the report, the rest of the
dimension need to be set manually in the report itself.


Controls 19/20
Controls

Dismissing Controls
There are cases were blocking controls need to be passed, although the data is failing
For example, when there are some last minute corrections and the figures
need to be published, although all the controls are not passed. For this exceptional case, there is
the possibility to force a control to pass by dismissing it.
A blocking control that has failed can be forced to pass, by highlighting the control
and clicking the Dismiss block button.

The control then receives the status Dismissed.

Controls 20/20
Rules: Controls
Summary

•Navigate the Controls monitor functions and features
•Execute Controls
•Explain the status information displayed
•Describe linked documents


SAP BPC 10 Journals 1/29
The new Journal Template and
Features
Accessing the Journal Template
• The journal template is accessed via the web interface and is located in the Administration
interface within the Features section:


Accessing the Journal Template (1)
A new journal template can be defined in this Administration section:

An existing journal template can be deleted in this Administration section, but only after all
journals entries using that template have been deleted as well:


(2)

All existing journal entries can be deleted in this Administration section:


(3)

Journal parameters can be configured for all journal entries associated with the
defined template:


Journal Template Features
(1)

Click on the Journal Template name and a new tab opens, revealing the template configuration
options:


(2)

Select journal header dimension by highlighting the desired dimension on the
Members screen (left side) and using the arrow buttons to add/remove the
dimension into the “Detail Column for Header”(right side):


(3)

The journal template can define how the journal entries will be displayed.
•By checking the Balance by Entity option, the journal entries will be sub totaled and checked for
balance across each Entity the Balance by Currency works in a similar fashion).
•By checking off both “Balance by Entity” and “Balance by Currency”, all combinations of
Entity/Currency will be subtotaled and displayed.


(4)

Additional header fields can be added into a journal header by selecting the Additional Headers
option.
Adding a new additional header object causes a popup to open that allows for the definition of
the new header filed which can be text or date specific:


(5)
Define Reopen rules for journals on the “Reopen Rule” tab.
•The reopen rule allows you to identify specific Account(s) (and account properties), Flows, and
Interco dimension values to determine source journal entries to be reopened (Source).
•The filtering property on the account Source dimension can be selected from the dropdown list
provided.

Once reopened, the journal entries can be reposted to a new (Destination) Account, Flow,
Interco dimension entry. Sign reversal of the value upon reopening is also available.System
validates all entries when attempting to save.


Journal Landing Page (1)
The journal landing page keeps track of how many journal entries have been made
using the template, if there were any additional journal header items entered, and
the availability of reopen logic for the template.
You may have only one template defined for a selected model:


Journal Landing Page (2)
Journals entries can be enter via the web interface or via the EPM 10 Add in for
Excel. When entering a journal via the web interface, navigate to Consolidation
Central >Journals > New:


Journal Entries (1)
Journals entries can previewed from the Journal Landing Page. Click on any journal entry and its
preview is displayed at the bottom:

PREVIEW


Journal Queries:
Two methods available to allow viewing a specific set of journals:
•

The context bar: allows the selection either a base member or a node (all leaves will implicitly
be used as a filter in that case), or

•

Advanced query: which provides to ability to set a detailed filters on any of the
journal fields (such as posted date, status, etc…)


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